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HomeMy WebLinkAboutItem 06 - Minutes for Various Boards and Commission MeetingsMinutes of the Regular Meeting of the Parks, Recreation and Community Services Commission December 5, 2024 REGULAR OPEN MEETING -- 5:30 P.M. City Hall 20 Civic Center Plaza Santa Ana, CA Ross Annex, Room 1600 PARKS, RECREATION AND 1 ❑ECEMBER 5, 2024 COMMUNITY SERVICES COMMISSION CALL TO ORDER MINUTES: Chairperson Herrera called the meeting to order at 5:37 P.M. ATTENDANCE. Commission Members Selica Diaz Josh Jogwe Cory Nelson Silvia Keyes Ruby Woo Maria Zacaria-Torres, Vice Chair Roberto Herrera, Chair Staff Hawk Scott, Executive Director Timothy Pagano, PRCSA Deputy Director Jorge Acevedo, Park Services Superintendent Suzi F'urjanic, Park and Landscape Design Manager Abigail Y. Alcala, Recording Secretary ROLL CALL. Abigail Y. Alcala, Recording Secretary MINUTES: Recording Secretary Alcala conducted roll call. Commissioners Diaz (arn`ved at 5.49 P.M.), Jogwe, Reyes, and Woo, Vice Chair Torres and Chair Herrera were present. Commissioners Nelson and Diaz were absent. PLEDGE OF ALLEGIANCE PRESENTATIONS Chair Herrera Employees of the Month Volunteers of the Quarter MINUTES: Commissioners presented certificates for Employees of the Month and Volunteers of the Quarter to Rocio Meza, Vannie Tran, Maribel Silva, and Shawn McDonald and thanked them for their hard work and efforts. Commissioner Diaz arrived at the dais at 5:49 P.M. PUBLIC COMMENTS MINUTES: There were no Public Comments. CONSENT CALENDAR MINUTES. The Consent Calendar was considered at 5:50 P.M. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. PARKS, RECREATION AND 2 DECEMBER 5, 2024 COMMUNITY SERVICES COMMISSION 1. Excused Absences. Recommended Action: Approve Excused Absences. 2. Minutes of the Regular Meetings of August 22, 2024 and October 24, 2024. Recommended Action: Approve minutes. 3. 2025 Parks Commission Meeting Schedule and Locations. Recommended Action: Receive and file. MOTION: Moved by Commissioner Woo to approve Consent Calendar Items 1' through 3, seconded by Commissioner Diaz. The motion carried, 6-0-0-1, by the following roll call vote: AYES: COMMISSIONER DIAZ, COMMISSIONER JOGWE, COMMISSIONER REYES, COMMISSIONER WOO, VICE CHAIR TORRES, CHAIR HERRERA NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER NELSON Status: 6-0-0— 1 —Pass ***END OF CONSENT CALENDAR' INFORMATIONAL ITEMS 4. Public Works Agency Park Services Report MINUTES: Park Services Superintendent Acevedo and Park and Landscape Design Manager Furjanic gave a presentation regarding Park Services. Commissioner Jogwe asked for clarification regarding the bidding process. Vice Chair Torres requested the ribbon cutting ceremony for Gerardo Mouet Park be set to a later time and asked for clarification regarding the cool pavement and shades. Chair Herrera spoke regarding the Grants Pass legislation policy change. Park and Landscape Design Manager Furjanic spoke regarding the bidding process, the ribbon cutting ceremony times, and shade funding. Park Services Superintendent Acevedo spoke regarding cool pavement and potential policy change related to the Grants Pass legislation. PARKS, RECREATION AND 3 DECEMBER 5, 2024 COMMUNITY SERVICES COMMISSION Discussion ensured regarding parking surfacing, shades, funding, bug issues, and naming of Parks process. Parks, Recreation, and Community Services Deputy Director Pagano, Park Services Superintendent Acevedo and Park and Landscape Design Manager Furjanic answered the Commissioners' questions and provided clarification. 5. Parks, Recreation, and Community Services Report MINUTES: Parks, Recreation, and Community Services Deputy Director Pagano gave a presentation regarding Parks, Recreation, and Community Services. Commissioner Diaz asked for clarification regarding senior participation at field trips, and requested allocation of funding for seniors. Commissioner Reyes spoke regarding the process of participating at field trips. Discussion ensured regarding allocating monies for senior activities, centers for seniors, expansion and additional programs, and budget. Parks, Recreation, and Community Services Deputy Director Pagano answered the Commissioners' questions and provided clarification. ***END OF INFORMATIONAL ITEMS`** EXECUTIVE DIRECTOR COMMENTS MINUTES: Parks, Recreation, and Community Services Deputy Director Pagano wished everyone Happy Holidays and thanked staff for all their hard work and efforts. COMMISSIONER COMMENTS MINUTES: Commissioner Jogwe asked whether there were programs for financial literacy. Parks, Recreation, and Community Services Deputy Director Pagano spoke regarding the Hero Program related to financial literacy. Commissioner Woo spoke regarding the positive impacts of networking, asked for clarification regarding picnic reservation and pricing Parks, Recreation, and Community Services Deputy Director Pagano spoke regarding associated costs and parameters for picnic reservation. Commissioner Diaz thanked staff for the multi-lingual MySantaAna App and community evets. PARKS, RECREATION AND 4 DEC EMBER 5, 2024 COMMUNITY SERVICES COMMISSION Vice Chair Torres expressed excitement fornew parks, atterschool programs, and wished everyone Happy Holidays. Chair Herrera wished everyone Happy Holidays. ADJOURNMENT — Adjourn the Parks, Recreation and Community Services Commission meeting. The next meeting of the Parks, Recreation and Community Services Commission meeting is scheduled for Thursday, January 23, 2025 at 5.30 P.M. in the Ross Annex Room 1600, 20 Civic Center Plaza, Santa Ana, CA. MINUTES: Chair Herrera adjourned the Parks, Recreation and Community Services Commission meeting at 7:32 P.M. PARKS, RECREATION AND 5 DECEMBER 5, 2024 COMMUNITY SERVICES COMMISSION Environmental and Transportation Advisory Commission Regular Meeting Agenda Minutes January 14, 2025 CITY HALUROSS ANNEX Conference Room 1600 20 Civic Center Plaza Santa Ana, CA 4:00 PM CITY VISION AND CODE OF ETHICS — The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate - Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility - Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: - Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency ABOUT THE AGENDA To view the agenda and items, select HTML Agenda. Note that the HTML agenda is powered by Google Translate. To download or view the attachments (staff report and other supporting documentation) to each agenda item, you must select the agenda item to see the options to view select the item and you will see an option to either open in a new link (the eyeball <1> ) or download a pdf (the cloud symbol with the down arrow ). Environmental and Transportation 1 1/14/2025 Advisory Commission If you are accessing this agenda from a tablet or mobile device, please click on the three dots ( ) below "Documents" to click on the HTML agenda. Environmental and Transportation 2 1/14/2025 Advisory Commission CALL TO ORDER ATTENDANCE Mario Alvarado, Chair Maria Baeza Nathaniel Greensides Mark McLoughlin Jannelle Needham Lorena Vidaurri Minutes: The meeting was called to order at 4:03PM. ROLL CALL Lorrie Ortiz, Recording Secretary Minutes: Commissioner Cheney led the ledge of Allegiance. PLEDGE OF ALLEGIANCE PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, the public may comment on any agenda item under consideration by the Environmental and Transportation Advisory Committee, and on any other matters under the Committee's jurisdiction. When speaking, please state your name. Limit your remarks to three (3) minutes. The number of speakers and allotted time may be limited at the discretion of the Chairperson. PARTICIPATE DURING THE MEETING BY SELECTING ZOOM (Camera icon ) NEXT TO THE PUBLIC COMMENT TITLE FOUND AT https://santa- ana.primegov.com/public/portal. The public can begin joining the speaker queue at 3:30 p.m. for regular meetings or 30 minutes prior to a special meeting. Once a participant has entered the meeting, they will be placed in a holding queue. Participants will be prompted to speak in the order received. After the Recording Secretary confirms the Zoom ID and unmutes them, the participant must press the microphone icon to speak. Participants are encouraged, but not required, to identify themselves by name. Each participant will be provided three (3) minutes to speak, unless additional time is granted by the Chairperson. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDINT CHAIR Minutes: There were no public comment. CONSENT CALENAR ITEMS All matters listed under the Consent Calendar are considered routine by the Commission and will be enacted by one motion without discussion. Persons wishing to speak regarding a Consent Calendar item may request the item to be removed from the Consent Calendar for separate action. Environmental and Transportation 3 1/14/2025 Advisory Commission separate action. 1. Recording Secretary Report Recommended Action: Instruct the Recording Secretary to enter posting into the Minutes: The ETAC Meeting Notice of January 14, 2025 was posted on the doors of City Hall in a timely manner. 2. Approval of Minutes- July 9, 2024 Recommended Action: Approve the Regular Meeting Minutes of July 9, 2024 Moved by Commissioner McLoughlin, seconded by Commissioner Alvarado to Approve. YES: 5 — Mario Alvarado, Mark McLoughlin, Maria Del Rosario Baeza, Lawrence Klein, Alexandra Cheney NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Lorena Vidaurri Status: 5-0-0— 1 — Pass 3. Excused absences Recommended Action: Excuse member(s) from the current meeting. 4. Call -In "Emergency Provision" Approval Recommended Action: Approve the physical absence due to "Emergency Provision" and to allow the remote participation of Commissioner(s). ***END OF CONSENT CALENDAR*** BUSINESS CALENDAR 5. ETAC Chair Election Recommended Action: Nominate and elect Chair for 2025 Minutes: Commissioner McLoughlin was nominated as ETAC Chair. Moved by Commissioner Alvarado, seconded by Commissioner to Approve. YES: 5 — Mario Alvarado, Mark McLoughlin, Maria Del Rosario Baeza, Lawrence Klein, Alexandra Cheney NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Lorena Vidaurri Status: 5-0-0— 1—Pass Environmental and Transportation 4 1/14/2025 Advisory Commission 6. ETAC Vice Chair Election Recommended Action: Nominate and elect Vice Chair for 2025 Moved by Commissioner Alvarado, seconded by Commissioner to Approve. YES: 5 — Mario Alvarado, Mark McLoughlin, Maria Del Rosario Baeza, Lawrence Klein, Alexandra Cheney NO: 0 — ABSTAIN: 0 — ABSENT: 1— Lorena Vidaurri Status: 5-0-0— 1 — Pass Minutes: Commissioner Klein was nominated as ETA Vice Chair. 7. Public Works Overview Recommended Action: Informational Update Minutes: Executive Director of Public Works Nabil Saba, alongside his division managers, delivered a comprehensive PowerPoint presentation outlining the Public Works Agency's key responsibilities. The agency plays a vital role in maintaining and improving the city's infrastructure and public services, overseeing essential functions such as public streets, traffic management, water facilities, graffiti removal, street sweeping, the train station, storm drains, and more. The Public Works Agency is structured into five core departments: Engineering, Water Resources, Parks, Fleet, Facilities, and Refuse Services, Maintenance Services, and Administrative Services. Each division manager provided an overview of their department's functions, highlighting their contributions to the agency's overall mission of ensuring efficient and sustainable city operations. Director Saba addressed questions from the commissioners. ***END OF BUSINESS CALENDAR*** COMMENTS Staff Comments Minutes: Director Saba welcomed the new commissioners. Commissioner Comments Minutes: Commissioner Cheney inquired about tree trimming responsibilities, specifically whether trees under power lines are maintained by Public Works or Edison. Commissioner McLoughlin commented on the ongoing road work at Memory Lane, questioning why a larger tree was not selected for placement at that location. Commissioner Klein expressed appreciation for the staff's overview of Public Works Environmental and Transportation 5 1/14/2025 Advisory Commission operations and inquired about potential pedestrian safety improvements, particularly the feasibility of installing a crosswalk near Flower and Main due to its proximity to a school. Commissioner Baeza requested an update on the status of the traffic signal at Zoo Lane. Chair Alvarado inquired about the possibility of Public Works reserving 100 Republic Services trash dumpsters for distribution throughout the city. AGENDA ITEMS FOR FUTURE MEETINGS ADJOURNMENT The next meeting of the Environmental and Transportation Advisory Commission is scheduled for February 11, 2025. Minutes: The meeting was adjourned at 5:10PM Environmental and Transportation 6 1/14/2025 Advisory Commission 1 Planning Commission 1 /27/2025 Planning Commission Regular Meeting Agenda Minutes ISURI S. RAMOS Vice -Chair, Ward 3 Representative MANUEL J. ESCAMILLA Ward 2 Representative BAO PHAM Ward 3 Representative Melissa M. Crosthwaite Legal Counsel January 27, 2025 5:30 P.M. Council Chamber 22 Civic Center Plaza Santa Ana, CA JENNIFER OLIVA Chair, Ward 6 Representative Minh Thai Executive Director Ali Pezeshkpour, AICP Planning Manager CHRISTOPHER LEO Citywide Representative CARL BENNINGER Ward 4 Representative ALAN WOO Ward 5 Representative Nuvia Ocarl Recording Secretary In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, ®contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Notification 48 hours prior to the Meeting will enable _Ithe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City's website — www.santa-ana.org/city-meetings. 2 Planning Commission 1 /27/2025 CALL TO ORDER Commissioners: Executive Director Chief Asst. City Attorney Planning Manager Recording Secretary Jennifer Oliva, Chair Manuel Escamilla Christopher Leo Bao Pham Carl Benninger Isuri S. Ramos Alan Woo Minh Thai Melissa M. Crosthwaite Ali Pezeshkpour, AICP Nuvia Ocampo ROLL CALL Minutes: Quorum was reached at 5:33 PM with Commissioner Escamilla arriving at 5:35 PM. PLEDGE OF ALLEGIANCE PUBLIC COMMENTS Minutes: Resident, Mike Tardiff, spoke on the moratorium in place in the Transit Zoning Code. CONSENT CALENDAR ITEMS a. Minutes Recommended Action: Approve Minutes from December 9, 2024. b. Excused Absences Recommended Action: Excuse absent commissioners. Moved by Commissioner Woo, seconded by Commissioner Benninger to Approve Consent Calendar items. YES: 6 — Isuri Ramos, Alan Woo, Christopher Leo, Manuel J. Escamilla, Jennifer Oliva, Carl Benninger NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Bao Pham Status: 6-0-0— 1 — Pass 3 Planning Commission 1 /27/2025 *End of Consent Calendar* BUSINESS CALENDAR Public Hearing: The Planning Commission decision on Conditional Use Permits, Variances, Tentative Tract and Parcel Maps, Minor Exceptions, Site Plan Review, and Public Convenience or Necessity Determinations are final unless appealed within 10 days of the decision by any interested party or group (refer to the Basic Meeting Information page for more information). The Planning Commission recommendation on Zoning and General Plan amendments, Development Agreements, Specific Developments, and Specific Plans will be forwarded to the City Council for final determination. Legal notice was published in the OC Reporter on January 15, 2025 and notices were mailed on said date. 1. CONDITIONAL USE PERMIT NO. 2025-01 FOR THE PROPERTY LOCATED AT 2600 SOUTH BRISTOL STREET LOCATED WITHIN THE PLANNED SHOPPING CENTER (C4) ZONING DISTRICT Project Applicant: Matt Clark (Applicant) on behalf of Wendy's, representing Bristol Palms Inc. (Property Owner) Proposed Project: The applicant is requesting approval of Conditional Use Permit (CUP) No. 2025-01 to allow after-hours operation of a new Wendy's eating establishment, which is proposed to occupy an existing stand-alone commercial pad building with a drive -through. Pursuant to the Santa Ana Municipal Code, eating establishments open at any time between the hours of 12:00 a.m. and 5:00 a.m., and located within 150 feet of residentially used or zoned properties, require approval of a CUP. The Wendy's after-hours are proposed only for the drive - through operations from Sunday through Thursday 6:00 a.m. to 1:00 a.m. and Friday and Saturday from 6:00 a.m. to 1:30 a.m. Wendy's indoor dining area is only proposed to be open from 6:00 a.m. to 10:00 p.m., seven -days a week. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Class 1, Section 15301 (Existing Facilities) of the CEQA Guidelines. Categorical Exemption ER No. 2024-106 will be filed for this project. Recommended Action: 1. Adopt a resolution approving Conditional Use Permit No. 2025-01 as conditioned. Minutes: Chair Oliva recused herself due to living within the 1,000-foot buffer map. Commission had questions for staff. Staff answered questions from staff. Commission had questions for applicant. Applicant, Matt Clarke, answered questions from the Commission. 4 Planning Commission 1 /27/2025 Public comment was received in opposition to the project due to after-hours. Resident, Manuel Fiz, raised concerns regarding the after-hours. Moved by Commissioner Escamilla, seconded by Commissioner Benninger to Approved as amended. YES: 5 — Isuri Ramos, Alan Woo, Christopher Leo, Manuel J. Escamilla, Carl Benninger NO: 0 — ABSTAIN: 1 —Jennifer Oliva ABSENT: 1 — Bao Pham Status: 5-0-1 —1 —Pass 2. MODIFICATION OF CONDITIONAL USE PERMIT NO. 2019-19 AND VARIANCE NO. 2019-02, FOR THE PROPERTY LOCATED AT 1800 NORTH BUSH STREET LOCATED WITHIN THE PROFESSIONAL (P) ZONING DISTRICT Project Applicant: Christina Meshreky (Applicant) representing DNJ C Properties, LLC (Property Owner) Proposed Project: The applicant is seeking approval to modify Conditional Use Permit No. 2019-19, allowing an increase in the number of adult day care participants, from 40 to a maximum of 199 total occupants/individuals, including participants and staff members, at an existing adult day care center (360 Adult Day Care). Additionally, the applicant is requesting a modification of Variance No. 2019-02 to allow a reduction in the required parking spaces, resulting from a change of use for the second -floor office space, from professional office to medical office at the subject property. Environmental Impact: Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Class 1, Section 15301 (Existing Facilities) of the CEQA Guidelines. Categorical Exemption ER No. 2017-35 will be filed for this project. Recommended Action: 1. Adopt a resolution approving Conditional Use Permit No. 2019-19- MOD-1, as conditioned to allow for an increase in adult day care participants and staff members. 2. Adopt a resolution approving Variance No. 2019-2-MOD-1, as conditioned to allow for increased reduction in parking. Minutes: Commission had questions for staff. Staff answered questions from the Commission. Commission had questions for the applicant. Applicants, Regina & Christina, answered questions from the Commission. Resident, Carolyn Witham, expressed her opposition to the project, stating that the noise and refuse create a significant nuisance for her. Resident, Barba Witham, expressed her opposition to the project, stating that the noise is a nuisance for her. 5 Planning Commission 1 /27/2025 Resident, Mike Carter, expressed his opposition to the project, stating that the noise, refuse, and lack of parking create a significant nuisance. Resident, Richard Abeyta, expressed his opposition to the project, stating that the parking is a major issue for past and present tenants. Moved by Commissioner Ramos, seconded by Commissioner Escamilla to Approved as amended. YES: 6 — Isuri Ramos, Alan Woo, Christopher Leo, Manuel J. Escamilla, Jennifer Oliva, Carl Benninger NO: 0 — ABSTAIN: 0 — ABSENT: 1 — Bao Pham Status: 6-0-0— 1 — Pass *End of Business Calendar* STAFF COMMENTS Minutes: Staff had comments for the commission. COMMISSIONER COMMENTS Minutes: Commission had comments for staff. ADJOURNMENT The next meeting of the Planning Commission will be on February 10, 2025 at 5:30 PM in the Council Chambers located at 22 Civic Center Plaza, Santa Ana, CA 92701. Minutes: Meeting was adjourned at 7:36 PM APPEAL INFORMATION The formal action by the Planning Commission shall become effective after the ten-day appeal period, unless the City Council in compliance with section 41-643, 41-644 or 41-645 holds a public hearing on the matter, then the formal action will become effective on the day following the hearing and decision by the City Council. An appeal from the decision or requirement of the Planning Commission may be made by any interested party, individual, or group. The appeal must be filed with the Clerk of the Council, accompanied by the required filing fee, and a copy sent to the Planning Department, within ten days of the date of the Commission's action, by 5:00 p.m. If the final day to appeal falls on a City Hall observed holiday or a day when City hall is closed, the final day to appeal shall be extended to the next day City Hall is open for public business. Please note: Under California Government Code Sec. 65009, if you challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the Planning Commission or City Council at or before the hearing. MEETING INFORMATION If you would like to learn how to use Zoom before the meeting, visit Zoom Video Tutorials. 6 Planning Commission 1 /27/2025 1. Connecting directly from your computer: • Click on the link on top of this agenda OR • Go to Zoom.us and click "Join a Meeting" at the top. Enter the Meeting ID. The Meeting ID is listed at the top of this agenda. To speak during the meeting: When you wish to comment on an item that is being is discussed, click on the button next to your name to virtually raise your hand and let us know you wish to speak. You will have 3 minutes. 2. Connecting via the Zoom App: • Download the free Zoom Cloud Meetings app from your favorite app store. • Launch the app and click on the blue Join a Meeting button. Enter the Meeting ID, your name, and the blue Join button. The Meeting ID is listed at the top of this agenda. To speak during the meeting: When you wish to comment on an item that is being is discussed, click on the button next to your name to virtually raise your hand and let us know you wish to speak. You will have 3 minutes. 3. Dialing in from a mobile phone or landline: • Dial (669) 900-9128. When prompted, enter the meeting ID. The Meeting ID is listed at the top of this agenda. To speak during the meeting: When you wish to comment on an item that is being is discussed, press *9 on your phone to virtually raise your hand. You will have 3 minutes. Submit a written comment You are invited to submit a written comment in one of the following ways: • E-mail PBAecomments@santa-ana.org and reference the topic in the subject line. • Mail to Nuvia Ocampo, Recording Secretary, City of Santa Ana, 20 Civic Center Plaza — M20, Santa Ana, CA 92701. Deadline to submit written comments, including any supplemental materials for consideration by the Planning Commission, is 3:30 p.m. on the day of the meeting. Comments received after the deadline may not be distributed to the Planning Commission but will be made part of the record. All attendees wishing to submit written comments or supplemental materials for distribution to Planning Commission members during the in -person meeting must provide 15 printed copies.