HomeMy WebLinkAbout70-054RESOLUTION 70-54 GRANTING APPROVAL FOR THE
DESTRUCTION OF CERTAIN MICROFILMED CITY RECORDS
WHEREAS, the Purchasing Property Control Officer and the
Director of Finance of the City of Santa Ana have in their
possession certain City records, documents, instruments, books
and papers more particularly described in Exhibit A attached
hereto and made a part hereof,
AND WHEREAS all of the above papers have no historical,
administrative, legal, fiscal, research or other value.
AND WHEREAS said papers have been microfilmed and negatives
of said microfilm are being retained by the City of Santa Ana,
AND WHEREAS the custodians of said papers desire to cause
the destruction of the original of said papers retaining only
the microfilmed copies thereof to be certified as is called for
under Sections 1920 (b) and 1923 of the California Code of Civil
Procedure.
NOW, THEREFORE, BE IT RESOLVED: That the City Council of
the City of Santa Ana does hereby give its approval for the
destruction of those certain papers referred to in Exhibit A
attached hereto and made a part hereof, which records have been
microfilmed and placed in permanent storage.
PASSED AND ADOPTED by the City Council of the City of Santa
Ana at its regular meeting held on the 1st day of June, 1970.
ATTEST:
CLERK OF THE COUNCIL
MAYOR
STATE OF CALIFORNIA)
COUNTY OF ORANGE )
CITY OF SANTA ANA )
I, FLORENCE I. MALONE, DO HEREBY CERTIFY that I am the Cle=k
of the Council of the City of Santa Ana; that the foregoing
Resolution was introduced to said Council at its regular meeting
held on the 1st day of June, 1970, and was at said meeting passed
and adopted by the following vote, to wit:
AYES, COUNCILMEN:
NOES, COUNCILMEN: None
ABSENT, COUNCILMEN: None
Herrin, Evans, Markel, Patterson, Villa,
Yarnarnoto, Griset
CLERK OF THE COUNCIL
,11
i
2
5
6
7
lO
12
15
~7
A, Misc
Burmoughs
Crane CO.
Electronic Supply Corp,
W,P, Fuller g Co,
Harrison Pontiac Co.
Kleen-Line Corp,
Mission Pipe g Co.
McFadden Dale
R,J, Noble Co.
Or. Co. Concrete Co.
Pacific Telephone
Peerless Concrete Pipe
Santa Ana Lumber
Saunder g Co.
Standard 0il
Swigart & Co.
Vinson Auto Parts
Wager g Walder
Purchase Orders
to
to
to
to
to
to
to
to
to
to
to
1953-1957
Brown Bevis Industrial Equip,
Crane
Electric Supplies Dist. Co.
A $ E Fowler g Co,
Harrison Pontiac Co,
Kleen-Line Corp.
Mission Pipe g Supply Co,
Mission Pipe Supply Co.
R~J. Noble Co.
Or, Co, Blueprint Shop
Pacific Telephone g Telegraph
Peerless Concrete Pipe Corp.
Santa Ana Independen%
Saunder & Co.
Standard 6iI.Co. of Calif.
Swigar~ g Co,
Van Dien Young Co.
Wager g Walker
W,W, Woods
ROLL
1.
2.
3.
6.
?.
9.
10.
11.
12o
13.
1~.
15.
16.
17.
18.
1923 - 1962 PINK PURCHASE ORDERS JOB #
Gill - Harper 3819
Harris -Hydro
I - Miscellaneous - Keally 3819
Cont'd. Kee - Library (Products Inc.)
Library (Service Co.) - Lyric
"M" ~/scellaneous - Metropolitan (Opera Record Club)
Metropolitan Water Dist; - Murray (Beverage Co.)
Musick - Orange Co. (Cesspool Service)
Orange Co. (Clerk) - Osborne
Osborne -(Laboratories) - Pepsi Cola
Pergande (Publicity Co.) - Red's Brake Service
Regent (Book Co.) -Sall's Sales
Samuelson - Schneider (Tractor Co.)
Schuler - Smart & Final 23~8
Smith (Blair Inc.) - Systems (Auto Part)
T Miscellaneous - United (Forms & Systems)
United (States Conference of Mayors) -Wholesales (Plumbing)
Williams - X~Z Misc.
.~OLL
1.
2.
3.
6.
?A.
8.
9.
10,
11.
12.
i3.
lb.
.?.
18.
19.
2~
21.
22.
23.
YEAR
1953-5h
1953-57
1953-57
1953-57
1953-57
1953-57
1953-57
1957-60
1957-6o
1953-57
1957-6o
1957-60
1957-60
1957-6o
JOB 3558
RECEIVING RECORDS
Claim Vouchers #1029-#2286
Payroll Stores #121 - Fire #11-321-232
Payroll Stores Rec. #23-272-232 - Treas. #11-175-351
Payroll Stores Museum #11-221-351 Pay. Stores Tress #11-175-hll
Payrol! Stores #372 - Payroll Stores Police #11-339-h29
Payroll Stores #h21 Police #11-332-h29 Garage 81.3 #~32
Street #55-552-525 - P.W. #26-578-673
Payroll Stores #h62 Order FE-05065 - Payroll Or. #08~06
Payroll Stores #h86 - Payroll Stores #Slh
Street #59-551-681 - Eng. 11-522-350
Building #Il-311-162 - Police #11-339-231
P.W. #11-111-232.- Park #23-231-332
#11-111-332 - Central Services #?l-l?6-hll
#71-176-hll - Park #81.2 #623-255-hlh
1957-60 park 81.2 #23-255-h14 - P & R #23-231-351
!957~6o
1957-6o
1957-60
1957-60
1957-60
1957-60
1960-62
1960-62
1960-62
196o-62
Stores 81.2 h52 - Equip Maint 75-h11-462
Equip. Maint. #75-hll-h62 - Street #81.2 #85~-002-h87
Street 81.2 #892-001 #h87 - Purchasing #51-173-612
Fire #51-329-612 - Library #2~-212-693
Library #24-212-693 - P.W. #26-573-865
Payroll 83 - Personnel #11-1hl-3h~
Police #11-332-3hh - Perk #23-231-~2h
Fire #11-322-h2~ - Water 81.2 #h73
Stores 81.2 #h73 - ProJ. C-62 Rec, Park #51-231-681
PW - #51-551-681 - P.W. #26-573-865
ROLL
1,
20
3,
q0
5,
5,
7.
8,
9,
10,
11,.
12.
13.
lq,
15,
16,
17,
18,
19.
20,
21,
22,
23,
25,
26,
27,
DATES
2-19-53
5-29-53
9-23-53
2-2q~-Sq
6-7-5~
ll-l-Sq
U-155
9-16-55
1-11-56
6-29-56
10-9-56
~-1-57
9-27-57
1-2-58
5-22-58
6-6-58
12-26-58
3-2?-59
9-10-59
12-30-59
2-~-60
7-13-60
10-13-60
3,-2~-61
6-19-61
1-9-62
h-25-62
to 6-11-53
1:o 9-30-53
1:o 2-17-5~,
1:o 5-20-5q
1:o ll-q-5q
-to 3-22-55
1:o 9-16-55
to 1-12-56
to 5-31-56
1:o 11-13-56
1:o q-157
1:o 9-25-57
1:o 12-30-57
to 6-5-58
to 6-2q-58
to 12-9-58
to 4-28-59
to 10-1~-59
to 12-16-59
to 2-8-60
1:o 6-25-60
1:o 10-27-60
· to 3-361
to 7-21-61
to 12-15-61
to 5-2-62
to 6-22-62
CLAIM VOUCHEES
JOB 3399
WARRA))T #
3606 1:o 5591
5592 to 683
68~ 1:o 2712
2713 1:o qq77
~77 1:o 60lq
5015 to 7556
?556 to 9516
10932 1:o 12268
9516 1:o 10931
1 1:o 1773
177~ 1:o qq38
qq39 to 6090
9091 to 7098
1 1:o 2128
2129 1:o 2394
2395 to ~qlq
q5-1 1:o 63q8
63q9 tc 8602
8603 to 9673
HSqlq to HE223
HS~qq to H9173
H9121 to H12182
Hl1973 to .Hlqq57
Hl~91h to J2~65
J1868 to J209058
J60h7 to J8176
J81h2 to J9157
ROLL
1.
2,
q,
6.
7.
8.
9,
10.
11.
12,
13.
16.
17.
18,
19~
X
7-28-52
3-23-53
10-2-53
2-25-5q
9-8-5q
2-16-55
8-26-55
1-9-56
8-8-56
12-56
5-31-57
8-19-57
2-27-58
7-2q~58
1-2-59
5-22-59
10-1q-59
3-q-60
?-22-60
12-7-60
4-19-61
8-2-61
1-5-62
6-4-62
PURCIIASE REQUISTIONS
JOB 3252
to 3-~3-53 C-2551 to D-972
~ 10-2-53 D-973 t¢ D-q699
to 2-23-54 D-qT00 to D-7385
to [-10-5q D-7386 to E-1062
to 2-15-55 E-106q to E- q02q
to 8-26-55 E-aq~5 to E-7506
to 1-9-55 E-7507 to E-10123
to' 8-6-56 E-10130 to F-2900
to 12-56 F-2901 to F-Sq00
to 5-29-57 F-5~91 to F..8597
to 8-19-57 F-8508 to F-9888
to 2-25-58 F-9889 to G-2620
to 7-2q-58 G-2621 to G-5300
to 12-31-58 G-5301 to G-8370
to 5-25-59 G-8371 to H-1100
to 10-21-59 H-1101 to H-q000
to 3-7-60 H-q001 to H-6800
to .7-12-60 H-6801 to H-9700
to 12-7-60 H-9701 to }{-12700
to q-14-81 H-12701 to J-560
to 8-15-61 J-561 to J-3-69
~o 1-4-82 J-3070 ~o J-6000
to 6-4-62 J-60£1 to J-8900
to 6-1~-62 J-8901 to J-9525
Jan, 68 Yhru Dec.
Job 3908
IBM PAID CHECKS
69
Roll
P-1
P-2
P-3
P-5
P-7
P-9
P-10
P-11
P-12
P-lB
P-15
P-16
2'-_7
January 1960 to
Cont't, 1960 to
January 1961 to
July 1961 to
January 1962 to
Con't. May 1962 to
Con't. October 1962 to
January 1963 to
June 1963 to
January 1964 to
February 1964 Con't. to
June 1964 Criffin Ted to
September 1964 t6
Hillyard Claire
February 1965 to
Robimson and Lane
June 1965 to
October 1965
Roberts Henry A, to
JOB #
June 1960
December 1960
Misc. Checks 1961
December.1961
May 1962 Con't, next roll
October to be Con't, next roll
December 1962
May 1963
December-1963
February 1964
May 1964
September 1964 Hill V,
January 1966 Jones Doug/Ase
June 1965 Moyer Ivan L.
Ocbober 1965 Roberts Duane F,
February 1966 KinE Joe K,
390B
P-17
P-18
P-19
P-20
February 1966 to
King Julitous
June 1960 C E Hurley to
Contr. Co, ~:cAlllster
Bonnie R~
October 1965 Mcclain to
John H,
F~bruary 1967 Awalt to
Clyde L,
June 1960 Howard Supply Co,
october 1966
February 1967 Avdeef Thomas
June 1967 Mcfarlane John
%¸.
ont,
oll
P-22
6ob
June 1987 Copeland Anna O.
October 1967 Martinee Frank
S. Leslie B,
3908
To October 1967 Marsile Raymond LJR
to Deoember 1967 Cummings
CITY TREASURE
Jan. 68 Thru Dec. 69
Job # 4126
IBM PAID CHECKS
P-23
P-2q
P-25
P-26
P-27
P-28
P-29
P-30
Abraham~ Ward Jan.
May 1968 King K. Joe
July 17, 1968
Mccalla Samuel K.
November 2~ 1968
Donald Erling
Bailey Charles M,
Fanuary 1969
Luceille Hart
April 1960 Leisure Crafts
to
to
~co
.~Or
tO
July 1969 Hart Lucille to
November 1969 Hart Lucille
May 10, 1968 Kenneth R. Mitchell
.July 19, 1968 Sohmutte Orville
Ootobe~ q~ 1968
December 20, 1968
March 1969 Brent LC
June 1969 R~R Bowker Co,
October 1969.~ew Jersey Ed, Assoc,
to December 1969 Cawthorn Trust
ROLL NO.
97
98
99
100
101
102
103
10~
lO5
106
lO?
108
109
110
112
118
119
~21
122
124
126
I77
128
179
DATA PROCESSING DEPT.
FROM
17166
0~/6~
Ol/67
02/69
o~/6Z
04/67
05/67
06/67
07/67
08/67
09/67
11/67
1~/67
Ol/6S
Ol/E~
02/68
02/68
03/68
Oa/F8
04/68
05/68
05/68
0~/68
OT/e~
oe/6~
C~/68
08/68
00/68
09/68
10/6P
10/68
11168
11/6q
12/68
1~/~8
1~/68
LABOR
LABOR
GAS & MATERIAL
EQUIPMENT
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAl.
GAS & MATERIAL
L~BOR
GAS ~ MATERIAL
LABOR
G~S ~ MATERIAL
GAS & MATERIAL
LABOR
GAS ~ D'ATERI~L
EQUIPME'NT
GAS & MATERIAL
F~UIPMENT
LABOR
EQUIPMENT
L~BOR
GAg & MATERIAL
LABOR
GAS & E~UIPKENT
LABOR
EOUIPMENT
LABOR
E~UIPMENT
LABOR
EQUIPMENT
GAS & MATE°IM_
TO
01/6~
01/67
02/67
02/6?
04/67
05/67
06/67
07/67
08/67
o9/67
11/67
12/67
01/68
01/68
O2/68
0P/68
o~/68
0~/68
0~/68
0~/68
05/68
o7/6~
07/6P
08/68
08/68
09/68
09/68
lO/68
10/68
10/68
11/68
11/68
12/6,8
12/68
01/69
L~BOR
GAS & MATERIAL
E?UIPMENT
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & MATERIAL
GAS & M3TERIAL
GAS & MATERIAL
GAS & MATERIAL
LABOR
GAS F- MATERIAL
LABOR
GAS & MATERIAL
GAS & MATERIAL
LABOR
GAS & M%TERIAL
E~UIPMENT
GAS & MATERIAL
E~UIPMENT
L~BOR
r~UIPMENT
LABOR
GAS ~ MATERIAL
LABOR
G;S & MATERIAL
LABOR
EQUIPMENT
GAS ~ MATERIAL
EQUIPMENT
GAS A MATERIAL
EQUIPMENT
GAS & MATERIAl_
E~I~IPM~NT
R¢~I I
1.~0
1~1
17%?
1~8
1~9
1/t-0
1~1
FRnM
Ol/69
Ofl/6q
02/69
0o/69
O5/69
05/69
04/69
04/69
o5/69
05/69
06/69
06/69
EOUIPMFNT
GAS & MATERIAL
LAPCR
GAS & MATERIAL
LABOR
GAS & MATERIAL
LABOR
E~UIPMENT
LASOR
E~UlPM~NT
LqBOR
FQUIPMENT
TO
01/69
02/69
02/69
05/69
05/69
05/69
~/69
0~4,/69
05/69
o5/69
06/69
06/69
G&S & MAI-FqlAL
GAS ~ MATERIAL
LABOR
GAS & MATERIAL
GAS & MATSRIAL
EQUIPMENT
GAS & MATERIAL
EQUIPMENT
GAS & MATFRIAL
EQUIPMENT
GAS & MATERIAL
ROLL
1.
3.
5.
6.
7,
8.
9.
10.
11.
12,
13,
17,
16,
19,
20,
21,
22,
23,
24,
CITY 0F SANTA ANA
DATA "'~ ~"
PROCLoo~G
DESCRIPTIOH
LABOPT~QUIPHEII'F, GAS, ~%TERIAL
January 1963 Labor to
January 1963 Material, to
Gas 6 Oil
February 1963 Labor to
March 1963 Labor
March 1963 Labor
March 1963 Gas, Mate~J&l tc
April 1963 Labor to
Cont. April 1963 Material to
Gas ~ Oil
May 1963 Labor tO
May 1963 Gas ~ Oil to
June 1963 Labor to
June 1963 Equipment to
June 1963 Gas S Oil to
July 1963 to
July 1963 Equipment to
August 1963 Labor to
August 1963 Equipment, Labor. to
Gas g Material
August 1963 Gas g Material
September 1963 Labor' tO
September 1963 Equipment to
Septerber 1963 Gas
Material
October 1963 Labor
0il
October 1963 Gas $ 0il
Material
November 1963 Labor
Equipment 1963
February Labor 1963
February 1963 Gas, Oil
.March 1963 Labor
March 1963 Gas-Material
March 1963 Gas-Material
· April 1963 Material-Gas ~ Oil
April 1963 Material-gas 8 0il
May 1963 Gas $ Oil
May 1963 Gas ~ Oil
June 1963 Equipment
June 1963 Gas $ Oil $ Equipment
July 1963 Labor
July 1963 Equipmen~
July 1963 Gas-Material
August 1963 Labor
August 1963
September 1963 Labor
September 1963 Equipment
September 1973 ~as
Material
to October 1963 Labor
· o October 1963 Gas ~ Oil $ Naterial
to November 1963 Labor
to -'November 1963 Gas & Oil
(
.,L
25,
26,
27.
28,
29,
3¸0 ,
32,
33,
34,
35,
36,,
38,
39,
40,
#2,
V3
45
46.
49.
50,
DATA
DEo ~RIP
November 1963 ~as, Oil to
Material
December 1963 Labor to
December 1963 Gas~ Oil to
Material
January 1964 to
January 1964 Gas, Oil g tO
Material
February 1964 Labor to
February 1964 Gas, Oil ~ to
Material
March 1964 Labor to
March 1954 ~as, Oil Material to
April 1964 Labor to
April 196q Gas, Oil g to
Material
May 1964 Labor to
May 1964 Gas, Oil $ Material to
June 1964 Labor to
June 1964 Gas, Oil
July 1964 Labor
July
g Material to
to
1964 Gas, Oil $ Material to
Augus~ 196~ Labor to .
August 1964 Gas, Oil ~ Material to
September 1964 Equipment to
October 1964 Labor to
October 196~ Equipment to
Novembe~ 196~ Labor to
November 1964 Equipment yo
December 196~ Labor tO
December Gas, Oil to
December 1963 Labor
December 1963 Gas, Oil, ~aterlal
January 196k Labor
January 1964 Gas, Oil, Material
January 196~ Gas, g~]. $ Material
February lg6~ Gas, Oil~ 6 Mat..
March 196k Labor
March 1964 Gas ~ Oil & Material
April 1964 Labor
April 1964 Gas, Oil ~ Material
May 1964 Labor
May 1964 Gas, 0il & Haterial
June 1964 Labor
June 1964 Gas, Oil $ Material
July 196~ Labor
July 196~ Gas, Oil g Material
August 1964 Labor
August 1964 Gas. Oil g Material
September 1964 Equipment
September 196~ Gas, Oil $ Mater
October 1964 Equipment
October 196k
November 1964 Equipment
December 196~ Labor
December 19Bq Equipment
December 19~4 Material
CONT.
ROLL
51
$2
53
56
56
67
59
60
61
62
66
67.
68,
69.
70.
71,
72,
73.
74.
75.
76.
December 196~
1-65
1-65
2-65
4-65
5-65
5-65
6-65
6-65
7-65
7-65
8-65
8-65
9-65
10-65
10-65
11-65
11-65
12-65
12-65
1-66
1-66
2-66
2-66
3-66
3-66
Haterlal
DATA PROCESSING
DESCRIPTION
to
to
to
to
to
to
to
to
to
to
to
to
to
to
to
to
to
tO
to
to
to
to
December 196~ Inventory Adjusts
Labor and Gas
Gas and Equipment
Equipment and Gas ~ Material
5-65 Gas, Equipment and Labor
Labor, Gas ~ Material
6-65 Gas~ Material
Labor and Gas
7-65 GaS and Labor
Labor and Gas, Material
8-65 Gas, Material and Labor
Labor Gas & Material
9-65 Gas, Material $ Equipment
Equipment, Gas and Material
Labor ~ Equipment
11-65 Equipment and Labor
Labor~ Gas $ Material -
12-65 Gas, Material and Labor
Labor Gas and Material
1-65 Gas, Material and Labor
Labor~ Gas and Material
2-66 Gas, Material and Labor
Labor~ Gas and Faterlal
3-$6 Cas, Material and Equlpmen~
Equipment, Gas and Material
~-66 Gas, Material and Equipment
CONT.
ROLL
78
79.
80
61
83
85
86
87.
88.
89
80
91
93
4-66
5-66
5-66
6-66
6-66
7-66
7-66
8-66
8-66
9-66
9-66
10-66
10-66
11-66
11-66
12-66
12-66
DATA PROCESSING
DES CRI PTI 01;
to
to
to
tp
to
to
to
to
to
to
to
to
to
5-66 Equipment and Labor
Labor and Equipment
6-66 Gas, Material and Labor
Labor and Equipment
7-66 Equipment and Labor
Labor and Equipment
8-66 Equipment and Labor
Labor, Gas and Material
9-66 Gas, Material and Labor
· Labor and'Equipment
10-66 EQuipment and Labor
Labor, Gas and MateDial
11-66 Material and Labor
Labor, Gas
12-66 Gas,
Labor, Gas
and Material
Material and Labor
and Material
Gas and Material
PAYROLL REG.
g ATTENDANC~
REPORTS
ROLL
1 January 1960
2 August 1960
3 May 1961
~ October 1961
6 January 1962
6 June 1962
7 November 1962
J January 31~ 1963
June 1963
[0u September 1963
11 January 1964
12 May 196~
13 September 196~
L~ January 1965
[5 May 1965
[6 September 1965
L? January 1966
[8 May 1966
L9 September 1966
20 Janu&ry 1967
!1 May 1967
12 September 1967
13 January 1968
~# May 1968
15 Septemeber 1968
January 1, 1960
2 January 1965
Job 3609
to August 1960
to April 1961
to September 1961
to December 1961
to May 1962
to November 1962
· o December 1962
to May 1963
~o August 1963
to December 1963
· o April 1964
to August 1964
to December 196~
to April 1965
to August 1965
to December 1965
to April 1966
to August 1966
to December 1966
~eo April 1967
~o August 1967
~o December 1967
to April 1968
tO August 1968
to D~ember 1968
RETIREMENT REPORTS
to December 196~
to December 1968
ROLL
3
2/23/29 ca 12/23/43
10/4/54 to 5/25/60
6/23/64 ~o 8/3/65
#1 to
#3801 to 9150
9251 to 22459
Z24GU to 18000
ZBOOl to 21567
2155B to 25500
1
2.
3.
4.
5.
12/9/27 to 12/4/39 8100
12/5/39 ~o 10/28/46 10039
10/29/~5 to 11/18/49 12003
I1/10/~9 ta 0/21/~3 139~4
8/24/53 t~ 12/30/53 17951
to I0038
to 120~2
to 13963
to 17950
to 184G0
?Al ,.OLL
ROLL
1, 1-60 to 12-62
2, 1-63 to 12-64
$, 1-65 to 12-66
.. 1-67 tc 12-68
CHuck rEGISTERS
EMPLOYEES EARNING, RECORDS
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Abraham, Ward M.
Kusher, Jacob C.
L~hey~ ~obert James
Misc. Reserve officers
Abraham, Ward ~.
Cenus Payroll
Abraham, Ward
Zwilling, Graydon
General
6o
7,
8,
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Abraham, Ward
Cenus Payroll
Abraham, Ward
Zebro, Dale
Abet, Jean
Zebro, Dale J.
Abraham, Ward
Zebro~ Dale J.
Roll
1
VENDOR CHECK REGISTER
Start: Book #1 Yrs. 1960
End: Book ~1 Year '62
GENERAL LEDGERS
1 Start: Account #1110 Yrs. 53-54
Ends: Book #4 Account #104 Yrs. 56-57
2 Start: Book %5 Acct. %1110 Yrs. 1957-58
Ends: Book #7 #111 Assess. Dist. #206
JOURNAL ENTRIES
1 Start: Journal Entries 1953
Ends: Feb. 23, 1961
2 Start: J.E. March, 1961
Ends: J.E. June 30, 1965
3 Start: J.E. July 16, 1965
Ends: J.E. June 30', 1968
4 Start: July 18, 1968
Ends: June 30, 1969
Yrs.
59-60
PAYROLL WARRANTS RECORD & REGISTER
1 Start: March 1953
Ends: July, 1955
2 Start: August 1955
Ends: June, 1957
3 Start: July, 1957
Ends: June, 1958
PAYROLL TIME RECORDS
1 Start: February 28, 1953
Ends: February 28, 1954
2 Start: March 15, 1954
Ends: February, 1955
3 Start: March 1955
Ends: March 1956
4 Start: April 1956
Ends: February 1957
5 Start: March 1957
Ends: December 1957
6 Start: January 1958
Ends: December 1958
7 Start: January 1959
Ends: December 1959
ROLL
1.
3,
6,
?,
8.
9.
11,
12,
FINANCE ACCOUNTING
6-59 to 12-59
1-60 to 6-60
6-60 to 6-61
Budject ledgers
Budject ledgers
Budject ledgers
Public works Major Street # ll-551-Book #2 1961-1962
Public works Street CL.# 11-531 Book ~2 1962-1963
#11,531,11,210 2nd. page year 1962-1963
#75-g11-525 1802
#75-g11-525-1901 year 1962-63 Book #2
Book #3 year 1963-6q
Year 1963-6~ Book #3
Year 1964-65 Book #q 75-~11-356-1641
Ends:
Sta~':
Ends/
Start:
Ends
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Book
Book
Book
Book
Book
Book
#4 Year,196q-65 75-411-356-1645
~5 Year 1965-66 64-574-865 Water Tax Pumping
#5 Year 1965-66 Publio Works Water District 64-575
#6 Year 1966-67 Salaries and wages 23-286-111 2318
#6 Year 1966-67 23-296-111-2399
#6 23-294-551
Book #6 Year 1967-68 23-295-111
Book ~7 Year 1968-69 665 up date for 1968-69
Book #7 up date for 1968-69 page #666
Book #7 up date for 1968-69 page 823
Start:
Ends:
Start:
Ends:
Start
Ends:
Start:
Ends:
_ BUDGETI}!G CH~GE'.S
Year 1960
Budget Change year 1969
Book ~2 Year 1963-64
July 1965
8-10-65 2ook #3 Deta/1 ._
12-28-67 Book #5 Speoial cheok funds Summar~
1-10-68 Book #6 Vendor Fund Summal-y
12-31-69 Book #7 Special cheok Fund Som~ary
GENERAL LEDGERS
Roll
1
2
3
4
Revenue Ledgers 7-1-59
Ends: General ledgers Book
Start: Book #2 Section 88
Ends: Book %2 Section 31-38
Start: General ledgers 12-15-64
Ends: General ledgers 2-10-69
Start: General ledgers 6-23-69
Ends: Prior Year ledger 62-69
Roll
1
2
3
4
5
6
7
8
EXPENDITURES LEDGERS
Start: Book #1 Yrs. 52-53
Ends: Book %3 Yrs. 52-53
Start: 11-111 Book %4 Yrs. 53-54
Ends: 95-712 Book #6 Yrs. 53-54
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Start:
Ends:
Book 97 11-000 Yrs. 54-55
Book %9 Yrs. 54-55
11-000 Book #10
95-112 Book %12 Yr. 55-56
Book #13 11-000 Yr. 56-57
Book %15 95-112 Yr. 56-57
Book %16 11-000 Yr. 57-58
Book %18 - 103
Book %18 105
Book %21 26-558-531
Book #21 26-578-612
Book %21 109-532-199
REVENUE LEDGERS
Roll
1
2
3
Start:
Ends:
Start:
Ends:
Start:
Ends:
Book %1 #11
Book %3 95-899
Book %32 Account #11 Yrs. 54-55
Book %5 Yrs. 56-57
Book #6 Acct. %11 Yrs. 57-58
Book %7 Acct. %15-532 Yrs. 58-59
TREASLIRER'S MISCELLANEOUS RECEIPTS
Roll 1 Start 11/5/53 #701
End 12/27/56 #7000
Roll 2 Start 12/27/56 #7001
End 6/19/58 #2000
Roll 3 Start 6/19/59 #2001
End 10/2/61 #9000
Roll 4 Start 10/2/61 #9001
End 10/9/63 #1§,O00
Roll 5 Start 10/g/63 #15,501
End 6/11/65 #2000
Roll 6 Start 6/11/65 #2001
End 3/8/67 #2000
Roll 7 - Start 3/8/67 #2001
End 8/26/68 #7500
Roll 8 - Start 8/27/68 #7501
End 2/20/70 #4000
THE FOLLC~IING FINANCIAL RECORDS ARE RECORDED ON MICRO FILM:
(1) GENERAL J.E.DGER
BOOKS 1 - 3 dULY`' 1960 TO dUNE, 1969
BOOKS 1 - 7 dULY,. 1953 TO dt. JNE`'1960
(2) BUDGET LEDGERS (EXPENDITURE LEDGERS)
BOOKS I - 7 dULY, 1959 TO dUNE, 1969
BOOKS I - 21 dULY, 1952 TO dUNE, 1959
(~) ~EVENUE ,LEDC~, RS
BOOK I dULY,, 1959 TO ,JUNE, 1969
BOOK 1 - 7 dULY, 1952 TO dULY, 1959
,,JOUI~NAL ENTRIES
BOOKS I- 7 dULY, 1952 TO dUNE, 1959
BOOKS I- 10 dULY`' 1959 TO dLf~E`' 1969
(5) ~/ENDOR P, EGI S TE RS
BOOKS I - 7
(6) ,BUDGET ,mANGES
BOOKS I - 9
YEAR 1960 TO YEAR 1969
dULY,, 1960 TO dUNE, 1969
.(
THE FOLLO,,IING FINANCIAL RECORDS SHOULD BE DESTROYED:
(1) GENERAL LEDGERS
BOOKS 1 - 7 dULY,, 195) TO dUNE,~ 19B0
(2)
B UDGF~"r. LE,,DGE RS,
BOOKS ! - 21
(EXPENDITURE LEDGER)
JULY~ 1952 TO JLI~ 1959
(3)
REVENUE LEDGE,,RS
BOOKS 1- 7
dULY~ 1952 TO dULY~ Z959
d,OURNAL ENTRIES
BOOKS 1 - 7
BOOKS 1 - 3
,JULY~ 1952 TO jUN~,, 1959
dULY,, 1959 TO dUNE,, 1962