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HomeMy WebLinkAbout73-097RESOLUTION 73-97 ADOPTING CERTAIN REVISED CLASSIFICATION SFECIFICATIONS WHEREAS, the City Council of the City of Santa Ana has heretofore estab- lished certain position classification titles and classification specifications; and WHEREAS, Section 1004, Article X of the City Charter of the City of Santa Ama requires that the City Manager prepare, install and maintain a position classi- fication plan.., subject to civil service rules and regulations and the approval of the City Council; and WHEREAS, in order to maintain the position classification plan in a current and viable condition, it is occasionally necessary to revise the duties, responsi- bilities and/or requirements of certain existing classifications; and WHEREAS, it is now deemed advisable to modify slightly the specifications for certain existing classifications in order to more clearly and accurately describe and distinguish their duties and responsibilities. NOW, THEREFORE, BE IT RESOLVED: That the revised classification specifications for the following classes of positions, said specifications being on file in the Office of the Director of Personnel, be approved and adopted as those to be used in recruit- ing for persons to fill any vacancies in said positions and for other purposes related to employment and employee relations: Account Clerk I Account Clerk II Co~anunity Relations Assistant Storekeeper 2O BE IT FURTHER RESOLVED: That this amendment shall take effect on .August , 1973. PASSED AND ADOPTED by the City Council of the City of Santa Ana at its regular meeting held on the 20 day o~ August , 1973. ATTEST: CLERK OF THE COUNCIL STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF SANTA ANA ) I, FLORENCE I. MALONE, do hereby certify that I am the Clerk of the Council of the City of Santa Ana; that the foregoing Resolution was introduced to said Council at its regular meeting held on the 20 day of August , 1973, and was at said meeting passed and adopted by the following v~e, to-wit: AYES: COUNCILMEN: Griset, Ward, Garthe Markel, Patterson Yamamoto NOES: COUNCILP~N: Evans ABSENT: COUNCILMEN: None APPROVED AS TO FORM: CLERK OF THE COUNCIL CITY OF SANTA ANA 3/88 DUE TO POOR CONDITIQ~!ORIGINAL DESTROYED ACCOUNT CLERK I ~EFINIT1ON Under supervision, performs a variety of routine clerical work involved in maintaining financial and statistical records, handling cash, serving at a public coun=er, and per- forming other related duties as required. ~F~AI, IPL~g OP DUTIES Gathers, assembles, tabulates, checks and posts financial and statistical data; makes extensions and computes charges or rates from established schedules; maintains simple accounts, posting entries from supportive documents and records; serves at a public counter completing routine contract' arrangements for water and refuse services or · :equests for service discontinuance, verifying eligibility for and issuing various ~ermits or licenses, and providing information and answering complaints in accordance · ~ith established policy; accepts payments and fees; makes change and issues receipts; luards against ~ecetpt of counterfeit money and post-dated checks; assista in tracing ' ~orthless checks and verifying dates and signatures; records and balances records of expenditures for budgetary control; may calculate and record labor, material, equipment and other cost data for departmental projects; operates adding machines, calculators amd similar office machines; may perform light typing assignments and performs other general clerical duties as assigned. DISTINGUISHING FEATURES OF THE CLASS -- The work of this class involves the performance of varied clerical operations in keeping financial accounts and records and requires the application of Judgment based upon know- ledge gained through experience. Decisions made are in acc0rda~he with established pre- ' cedence and departmental policies. MINIMUM BASIC QUALIFICATIONS Education and experience equivalent to graduation from high schooI~ including or supplemented by courses in office practice, and experience in performing financial, statistical or other clerical work offering specific and. substantial preparation for the performance of the duties described above. DESIRABLE KNOW'LEDGE, SKILLS AND ABILITIES ~ Knowledge of modern office practices and procedures and of business English, spelling and arithmetic. Knowledge of the methods of handling and receipting for maintaining ~ records of money received. Ability to make change with speed and accuracy. Ability to understand and carry out oral and written directions. Skill in making arithmetical computations, filing, maintaining office records and in the operation of office eqqip- ment. Good judgment in making minor decisions in accordance with laws, ordinances, regulationS, and departmental policies and procedures. Ability to establish and maintain satisfactory working relationships with other employee~ a~d with the public. CITY OF SANTA ANA ACCOUNT CL~RK DE?hNITION Under supervision, performs responsible clerical work in processing documents involved in financial transactions and in preparing and maintaining financial and accounting records. EXAMPLES OF DUTIES Gathers, assembles, tabulates, compares, verifies and posts financial and statistical data; prepares or verifies and processes bills and similar documents; posts and bal- ances cash books, ledgers, subsidiary journals, and other municipal financial and accounting records in accordance with predetermined classifications and procedures; makes adjusting, opening and closing entries; reconciles accounts to general ledgers end prepares routine reports and statements; computes, clasaifies, and prepares bill- ings; maintains bond registers and clips coupons; sends motices and keeps records of payment delinquencies; closes cancelled accounts; receives money and maintains records of receipts; maintains files of invoices, and other financial transaction documents; operates various office machines, including adding machines, comptometers, calculators, bookkeeping machines and typewriters; may assign and review the work of subordinate level clerical personnel; may compose and type routine correspondence incidental to primary assignment and perform other general office clerical work as required. DISTINGUISHING FEATURES OF THE CLASS This is responmib]e clerical work of a specialized nature reqqiring the application of bookkeeping principles, the exercise of independent judgement, and the skilled operation of bookkeeping and related machines in the maintenanffe of financial and other accounting recordg. Work is performed with independence in accordance with 'clearly established systems and procedures and is reviewed through internal controls and periodic audit. REqUIRm~ENTs Education and experience equivalent to graduation from high school, including or sup- plemented by courses in office practice, and considerable responsible experience in performing financial, statistical or other clerical work offering specific and sub- stantial preparation for the performance of the duties described above. DESIRABLE ~OWLEDGE, SKILLS AND ABILITIES Knowledge of the application of bookkeeping principles and practices and skill in applying these principles to the keeping of accounts and the preparation of financial statements. Knowledge of governmental accounting methods and some knowledge of the principles of fund accounting. Ability to make arithmetic calculations accurately and rapidly. Ability to understand and carry out general oral and written instruc- tions. Ability to establish and maintain effective working relationships wit% other employees and the general public. Skill in the operation of adding machines, cal- culators, bookkeeping and similar office machines. Skill in filing and maintaining office records. 3/88 DUE TO POOR CONDITION ORIGINAL DEs'~ROYED ' CI. Tt' OF SAllTA ANA RELATIONS ASSlSTA~.% DEFINITION Under direction, works with citizen groups, civic organizations and governmental agencies in developing and implementing community relations programs directed toward the better- ment of the City's social, cultural and physieal well-being. BXANPLES OF DUTIES Meets with cormmunity groups with the object of improving community relations and advises on courses of action in specific problem areas; assists groups in analyzing and evalua- ~tng community conditions and needs and assists in establishing goals and techniques for ~ execution of community relations programs; provides oral and written information to :izens, citizen groups, civic organizations and governmental bodies at ali. levels, and ~aks before groups on subjects related to community relations; investigates and studies uplaints and counsels with citizens on a wide variety of problems and assists indivi- ~als or groups in solving difficulties in inter-group or inter-personal relationships; .erves as liaison between members and representatives of community groups to develop and maintain communications between such groups and the City government; reviews various federal and state aid programs for municipalities to determine possible areas of assist~ an~e; collects data and prepares the formal application by the City; assists in the supervision of community center and community relations staff; assists in the preparation, of proposed budgets covering community relations operations; performs related work~. ~equired, ,, ~ -, DISTINGUISHING FEATURES OF THE CLASS An employee in this class is responsible for the applicatio~ of knowledge and skill to community relations problems and solution-finding, Exercises a considerable amount of independent judgement and initiative in carrying out assignments, Emphasis is placed on establishing an effective working relationship with minority or disadvantaged resi- dents of the community, Supervision is received directly, from the Assistant to the City Manager-Co~nunity Relations, ASIC REqUIRm mTS Education equivalent to graduation from a four-year college or university with a degree in a behavioral science, public or business administration, or related field. Respon- sible work experience in pubiic administration or related field concerned with the improvement of intergroup relations, social development or public or private community improvement may be substituted for up to two years of college on a year for year basis. DESIP, ABL~,~q~]LEDGE,,' ~ILLS AND ABILITIES Kno¥1edge of the causes and effects of racial, religious and ethnic social problems on all social strata; knowledge of the principles.of counselling and guidance; ability to organize groups and direct group activity; ability to ~ork with and speak before the general public, community leaders and people of various cultural, socio-economic and ethnic backgronnds; ability to analyze various types of community relations problems and to make recommendations as to their solution; ability to prepare and present com- plete and accurate reports; ability to assist in the coordination of the planning ~n}! administration of the community relations program with community relations staff, C~ty departments and with community organizations. ClT~ OF SANTA ANA STOREKEEPER DEFINITION Under direetl0n, supervises and participates in the aetivites of the City'~ central stores operation. EXA}[PLES OF DUTIES Develops and implements procedures for the control of storekeepfng operations~ inglud- ing material handling and disposition, inventory control, and security systems; plans, organizes, supervises and participates in the work involved in ordering, receiving, storing, issuing and accounting for a wide range of materials, supplies, tools, equip- ment and parts; inspects quantity and quality of goods received for conformance to ~rchase orders and specifications; establishes appropriate stock levels and reorder oints; orders materials and supplies for replacement of inventory; obtains price iuotations from local vendors for special items and makes purchases on interim purchase .rders; confers with departmental representatives to ascertain unusual or special apply requirements; maintains perpetual inventory and other stores records; conducts 'ad prepares reports on periodic inventories and cycle counts; establishes criteria and makes recommendations on the disposition of surplus, obsolete or damaged materials and supplies; maintains stores facilities in a safe, clean and orderly condition; per- f~rms .related work as required. DISTINGUISHING FEATURES OF THE CLASS . . ~" The work of this class involves responsibility for the operation of a large central stores facility and involves the reordering or purchase of certain stock supplies and the snpervision of assigned subordinates. Work is performed wi~h considerable inde- pendence under general direction and in accordance with municlp~l purchasing policies and procedures. Work is reviewed through periodic review of records and evaluation of effectiveness and efficiency of operations. MINIMUM BASIC QUALIFICATIONS Education and experience equivalent to graduation from high school and experience involving considerable responsibility in the receipt, storage and issuance of a wide variety of stores or in performing other related work offering specific and substan- tial preparation for the performance of the duties of the class. DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Working knowledge of materials, supplies, tools, equipment and parts and their uses. Considerable knowledge of storekeeping methods and practices, including inventory control and stores records systems. Ability to establish and maintain accurate and current records of stores transactions; to manage a large stores operation; to plan, organize and supervise the work of others; and to establish and maintain effectige working relationships with employees, vendors and others contacted in the course of work.