HomeMy WebLinkAbout73-103RESOLUTION NO. 73-103
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA AUTHORIZING AN AGREE-
MENT BETWEEN THE CITY OF SANTA ANA AND
THE CALIFORNIA STATE PERSONNEL BOARD
WHEREAS, the California State Personnel Board is equipped
to perform a unique package of services incident to the planning,
scheduling, preparation, construction and rating of written exam-
inations for civil service classifications as well as related
special personnel services and is willing to make these services
available to the City of Santa Ana; and
WHEREAS, the City of Santa Aha desires to enter into an
agreement with the State of California, California State Personnel
Board, Cooperative Personnel Services Division, for the purpose of
performing technical personnel services for the City of Santa Ana;
and
WHEREAS, D. E. Bott, Director of Personnel, City of Santa
Aha, has reviewed and approved the terms of the cost service
contract agreement with the State of California on behalf of
the City;
NOW, THEREFORE, BE IT RESOLVED: That the City Council
of the City of Santa Aha approves said agreement between the
California State Personnel Board and the City of Santa Ana and
authorizes Bruce C. Spragg, City Manager, to execute said agree-
ment on behalf of the City.
PASSED AND ADOPTED by the City Council of the City of
Santa Ana at its regular meeting held on the 4 day of
September , 1973.
ATTEST:
CLERK OF THE COUNCIL
RESOLUTION NO. 73-103
PAGE TWO
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF SANTA ANA )
SS.:
I, FLOreNCE I. MALONE, do hereby certify that I am
the Clerk of the Council of the City of Santa Ana; that the
foregoing resolution was introduced to said Council at its
regular meeting held on the 4 day of September , 1973,
and was at said meeting passed and adopted by the following
vote, to wit:
AYES,
NOES,
ABSENT,
COUNCILMEN: Griset, Yamamoto, Markel, Garthe,
Evans, Ward
CO[~CILMEN: None
COUNCILMEN: Patterson
CLERK OF THE COUNC/[L
S A. WITHERS, CITY ATTORNEY
., ; ,~ .... 3/88 DUE TO POOR CONDITION ORIGINAL DESTROYED
COST SERVICE COl/TRACT AGREI:~tENT
Tills AGREEMENT, made and entered into thin, fourth
day of ..... September ~9 73 , at Sacramento, County of Sacramento,
State of California, by and between the STATE PERSOh~EL BOARD, through
its duly appointed, qualified and acting Executive Officer or his
authorized representative, hereinafter called the Board. and the
.. CITY OF .SANTA ANA , hereinafter called
the LoCal A~ency.
WITNESSETH
That the parties, for and in consideration of the covenants~ conditions,
agreements, and stipulations expressed, and pursuant to authority contained
in Section 18707~ Gsvernment Code, hereby agree to the conditions es found
in attached "Cost Services Contract Rules and Procedures" marked as Exhibit i
and "Written Examination ~rica List" marked es Exhibit B which are incorporated
herein by reference and made a part hereof. Exhibit B may be amended by the
Board from time to time without renegotiating the contract.
Further, the partier agree that the Board shall, as a not, hal course of
action, submit invoices covering those servicee rendered during a calendar
month and the Local Agency agrees to pay such invoices within 30 days
following receipt thereof.
The provisions of the attached Fair Employment Practices Addendum, Standard
Form 3 (4/65), are incorporated by reference and made a part of this con~ract,
The te~ of the contract commences p~ptember. 4, 1973
· 'fl~i8 contract may be ter~inated by either party
upon giving the other pmrty 30 days written notice of termination.
In the event of temination, the Board will be paid such amount as is
due under the contract to and includtn$ the effective date of ter~ination.
STATE PERSONNEL BOARD
By.
~Chief, Local Government Servicea D~vis~on
Title
LOCAL AGENCY
CITY OF SANTA ANA
Nam~ of Ag'~ncy
Director of Personnel
Title
City Manaqer
Title
12/72
Exhibit A
CO~T SERVICES CONTRACT
RUI~ AND PROCEDURES
Sec%ion ! - ~eneral Conditions
In performing the services incident to the planning, scheduling, prel~ration,
construction and rating of written examinations for classifications to be
mut,,ally a~l. eed upon By the Local Agency and the Board, the following pro-
visions shall govern:
&. Bchedu.!.!ng O~ .Examinations.
Whenever during the term of this agreement, the 'Local Agency
desires the services of the Board in the preparation of a
written examination for a Job classification: the Local
Agency will submit to the Board a request for such services.
Upon the recoum~ndation of the I~cal Agency the Board shall
set examination dates and closing dates for filing applica-
tions which will allow sufficient tim~. for examination
scheduling and preparation.
b. Inform~..tion to be Fu~.nish.ed bY Local Agency.
Th~ Local Agency s~l! cupply the Board with & ,~ritten dcscrip-
tion of the work performed in the classes for which the Local
Agency desires an examination prepared, including a statement
Of the minimum and/or desirable qualifications and the salary
off the class.
C. Noah.fixation of Number of Competitors.
Inanediately after the closing date for filing applications,
the Eocal Agencywill n~tify the Board of the total number of
competitors in each classification.
d. .l~-eparation of Test Mat.eriala.
Thm Board shall construct an appropriate written exem~r~tion
for each Job classification for which an eXamination has been
requested by the Local Agency and agreed upon by the Board.
Transmittal of Test Materials.
The Board shall transmit to the Iocal Agency sufficient
examination booklets, instructions for administering the
examination and such other material as the Board may deem
necessBr~.
f. ~&mtnis%r~pn of Test and Retttrn of Test Materials.
The Local Agency shall administer the examination in accordance
with instructions ~rovidedby the Board andi~nediately following
the exam/nation will return to the Board all used and unused
e~amtnatio~ booklets~ keyed booklets~ scoring keys, instructions,
and any other materials furnished by the Board sad not cons~n~d
(except that in such cases as provided in p~ragraphs I(i), I(j),
and I(m) time extensions mey be granted by the ~k~rd).
g. ~e-Use of Test Material.
The ~ocal Agency requesting test material for use on a specific
date will not be allowed to re-use the tests on another date
without prior written permission of the Board.
h. $corin~ of Tests.
The responsibility for the scoring of tests shall be delegated
to the Board, except that upon mutual agreement the Local Agency
may perform the scoring functions. The Board will score the
booklets and report the results, together with a recom~ended
~ualifying score, to the Local Agency within ten working days
after the booklets ~re returned to the Board, provided that in
u~sual circumstances involving large numbers of competitors or
unforeseen difficulties in administration of th~ test, the Board
m%.y extend the period for receipt of results.
Test Pmper~ Inspection Under Local A6e~cy Polic~.
Yf the Local Agency has an officially adopted rule or established
policy re~arding candidates' privilege of inspecting a keyed copy
of an examination or answer sheets following the examination, and
this rule or policy has been submitted in writing to the Board at
least 10 days prior to the first examination scheduled under this
agreement for which such ~nspection ~s desired, the Board will
comply with the inspection privileges as officially recognized by
the Local A~ency except that no Inspection shall be allo~ed for
standardized or copyrighted tests, or tests preduplicated as Form
Tests or Semi-Form Tests, or of questions ~ot scored by an absolute
standard. No candidate is to be all,{ed to take away with him any
notes regarding a test Question. Upon request of the Local Agency
and when submitted in writing by a candidate who p~rticipated in
the e~mtnstion, the Board will analyze protests resulting from
such review and reco-m~nd the action to be taken by the Local Agency.
J. ~est Pa~ers Inspectlop Under Board ~olicy.
If the Local Agency ~as no officially adopted rule or established
policy regarding candidates' privilege of inspection a keyed
copy of an examim~tion or answer sheet(s) following the exami-
nation and wishes to allow such an lnsI~ctlon ~ivilege, the
followiu6 policy of the Board shall govern:
-2-
Key Ins!~ection. Inspection of a keyed coPY of the
examination question book, which is for the purpose
of re~luesting a review of such items as the candidate
may believe are incorrect or improperly keyed~ will
be allowed for the five working days imm~di&tely
following an eM~unination, providinM this has been
requested by the I~cal Agency at least ten 'days prior
to the examination. The inspection time allowed a
candidate will not exceed one-half the amount of time
originally allo~ed to answer the question during the
s~mtnistratioo of the examination. During key inspection
a representative of the personnel or administrative
office of the Local Agenc2 will be present to assure
that the candidate takes no notes of any kind regarding
any test materi~ls. Upon request of the Local Agency and
when submitted in writing by a candidate who participated
in the examination, the Board will analyze protests
resulting from such review ,and recommend the action to '
be taken by the Local Agency.
Sheet s . Ins ction. Inspection of a candidate's
answer sheet s , which is for the purpose of detecting
whether any clerical or other error has been made in
the scoring of the booklet, shall be allowed for'a
thirty-calendar-day period lm,~..diately following the
notification to the candidate of e×amination results.
Upon req~,e~t, the Board w~]l return the candidate's
answer sheet{s/ after scoring and a copy of a keyed
answer sheet(s) to the ~mcal Agency. Candidates are
not allowed to review the question booklet during this
inspection period. Not more than one hour will normally
be allowed for answer sheet(s) review, during which time
a representative of the personnel or administrative office
of the Local Agency shall be present to assure that no
changes or marks of any kind are made by the candidate on
his answer sheet(s) or the keyed answer sheet(s).
Form Tests ag~ ~pmi-Fo_~rm Tests Not to be Open for
Ins.~ction. Stan~rdized or copyrit~hted tests, and
tests preduplicated az form tests and semi-form tests,
and questions not scored by an sbsol~te standard will
not be available for keyed copy inspection nor may
candidates be allowed to review copies of these tests at
any time.
k. Reten~!~n o~ .Test Material bi the Board.
The Board shall, if requested by the local A;~ency, retain the
eo~leted question bcoklet.~ or answer r, heet(m) for such reasonable
period Of time as the Local AMency':; rules may prescribe.
-.t-
· i, ~oc&l A~enc~' Res~on, sibilities.
The Local A~eney shall perform all parts of the examination
l~oeess the p~z~orumnee of which has not specifically been
requested of and a~reed to by the Board and shall assume
responsibility for the conformity of the e.~,mt~tion process
%o e_ny applicable laws, z~les, or ordinances and for the
examination aea whole.
m. Continuous Testing.
If the Local Agency wishes to administer e~minations on a
continuous basis for certain mutually s4~'eed upon classes, the
Board may, in its discretion, supply the examination booklets, a
scoring keyand instructions for continuous adm~nistration.
Administration of exami~ations on a Continuous basis is defined
as the retention and use of examination booklets e. nd instructions
one or more times in an~ month during the term of this agreement.
The Lo, al Agency will score such examinations.
n. Securit~ of Test Material.
Ail test m~terials supplied by the Board under this a~reement
shall be and remain the property of the Board, and shall be kept
confidential. The Local Agency agrees to be responsible for the
sect~lty of all test materials supplied to the Agency and agrees
to reimburse the Board for a portion or all of the replaccm.~nt
co,ts, as determined by the Board, for test materials that are
lost or whos~ value For testing purposes, in the opinion of the
Board, may have been destroyed while said test materials were
subject to the custody of the Local Agency.
o. g-.~ation Char~es.
In consideration .of the performance by the Board of the various
testing services the Local Agency agrees to reimburse the Board
in accordance with "Written Examination Price List" (Exhibit B).
Section I! - Special Services
Upon the request of the Local Agency, the Board, in its discretion, shall
Suppl~ any or all of the following special services:
a. Advice and assistance on examining procedures and problems.
b. Preparation and distribution of examination publicity.
c. Distribution, receipt, and appraisal of appl[catlons.
d. Preparation, administration and scoring of demonstration tests.
e. Advice on and conduct of oral Interviews.
f. P~eparation of eligible lists.
g. Other technical personnel services.
14RI~TEN F..XAHINATIO~ PRIC~ LIS~
Exhibit B
(July 1, 1972)
~o~ TEST COST
Schedule A
Number of (CPS scored and
Bog~lete Orde~e~ ~ , eab~l~ted~,~
I - 10 $35 minimum charge
Schedule B
(Scored by Local
Agency,**
$25 minimum charge
11 ~ 99
Minimum charge plus 90¢
per booklet over l0
Ninimum charge plus 65¢
per booklet over 10
100 - 199
$116 plus 65¢ per book-
let over
$83.50 plus 400 per
booklet over 100
200 or more
$181 plus 25¢ per book-
let over 200
$123.50 plus 15¢ per
booklet over 200
aPlua an additional charge of 65¢ per candidate for scoring of typing
perfot~aance testa, and $1.00 per candidate for scoring of stenographic
perforeance tests.
a,Fora tests used by an agency for extended uoaRe cost $10.0 a fiscal
year.
v,zs? ,COS!,
Number of
~oklets Ordered
1~ 10
Schedule A
(CPS scored and
tabulate~)
$65 minimum charge
Schedule B
(Scored by Local
A~e~cy)***
$55 minimum charge
11 - 99
Hinimum charge plus 90¢
per booklet over tO
Minimum charge plus 65c
per booklet over 10
100 or moro
$1&6 plus 65C per hook-
let over IO0
$113.50 plus 60C per
booklet over IO0
ea*Se~i-for~ tests used by an agency for extended usage'cost S150 a
fiscal year.
EMPLOYMENT PRACTICE ,S ADDENDUM..
1. In the performance of this contract, the Contractor will not discriminate
against any employee or applicant for employment because of rac~, color, re-
ligion, ancestry, or national origin. The Contractor will take affirmative action
to ensure that applicants are employed, and that employees are treated during
employment~ without regard to their race, color, religion, ancestry, or national
origin. Such action shall include, but not be limited to, the following: employ-
ment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. The Contractor shall post in conspicuous
places, available to employees and applicants for employment, notices to be pro-
vided by the State setting forth the provisions of this Fair Employment Practices
section.
2. Th(; Contractor will permit access to his records of employment, employment
advertisements, application forms, and other pertinent data and records by the
State Fair Employment Practice Commission, or any other agency of the State of
Callfornt~ designated by the awarding authority, for the purposes of investigation
to ascertain compliance with the Fair Employment Practices section of this con-
tract.
3. Remedies for Willful Violation:
The State may determine a willful violation of the Fair Employ-
ment Practices provision to have occurred upon receipt of a
final judgment having that effect from a court in an action to
which Contractor was a party, o~' upon receipt of a written notice
from the Fair Employment Practices Commission that it has in-
vestigated and determined that the .Contractor has violated the
Yair Employment Practices Act and has issued an order, under
Labor Code Section 1426, which has become final, or obtained
an injunction under Labor Code Section 1429.
(b)
For willful violation of this Fair Employment Practices provision,
the State shall have the right to terminate this contract either in
whole or tn part, and any loss or damage sustained by the State
in securing the goods or services hereunder shall be berne and
paid f~ by the Contractor and by his surety under the performance
bond, tf any, and the State may deduct from a~y moneys due or
that thereafter may become due to the Contractor, the difference
between the price named tn tho contract and the ac.~ual cost there-
of to the State.
STD. FORM 3 (4/65)
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