HomeMy WebLinkAbout79-024P. ESOLUTION NO. 79-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AMENDING RESOLUTION NO. 58-281 TO ADD
THE NEW CLASSES OF RELOCATION AND PROPERTY MANAGER,
RELOCATION SPECIALIST AND PROPERTY MANAGEMENT
SPECIALIST
WHEREAS, on November 3, 1958, the City Council passed and adopted Resolution
No. 58-281, revising and re-establishing the Basic Compensation Plan for all officers
and e~nployees of the City of Santa Aha; and
W}{EREAS, Section 1004, Article X of the City Charter of the City of Santa Aha
requires the City Manager to prepare, install and maintain a position classification
and pay plan subject to Civil Service Rules and Regulations and the approval of the
City Council; and
WHEREAS, the City Council has from time to time amended said Resolution; and
WHEREAS, it is now desired to add new class titles to the list of class titles
contained in said Resolution No. 58-281, as amended, and to allocate salary and wage
schedules thereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Aha:
That Section 3 of Resolution No. 28-581, as amended, is hereby further
amended by adding, in alphabetical sequence, the following class titles
at the salary range numbers as next herein set out:
Class Title
Salary Range Number
Relocation and Property Manager
Relocation Specialist
Property Management Specialist
No. 393, $1420-$1725
No. 370, $1269-$1542
No. 349, $1146-$1393
2. That this Resolution shall be operative from and after February 1, 1979.
ADOPTED, this Sth day of February , 1979, by the following vote:
AYES: COUNCILMEN: Brandt, Bricken, Evans, Garthe, Ortiz, Ward
NOES: COUNCILMEN: Yamamoto
AB SENT: COUNCILMEN: N o n e
F~YOR
ATTEST:
APPROVED AS TO FORM:
CITY OF SANTA ANA
POLICE RECORDS SUPERVISOR II
DEFINITION
Under direction, directs, supervises and coordinates a very large group of employees
assigned to the day shift operation of the central records section o~ the Police
Department.
EXAMPLES OF DUTIES
Consults with administrative superiors regarding operational policies, procedures
and priorities; prepares work schedules and production standards; plans, organizes,
assigns, supervises and coordinates the activities of a large group of employees
engaged in performing a wide variety of complex clerical work involved in preparing,
processing, maintaining, and retrieving a very high volume of police data, reports
and records of crime, criminals, investigations, arrests, accidents, complaint
incidents, etc.; reviews work in progress or upon completion; analyzes and resolves
problems arising from work in progress; adjusts work assignments, procedures and
priorities to expedite workflow; coordinates activities with line units served;
investigates and takes appropriate action on complaints regarding operation and
personnel supervised; participates in the selection, training and evaluation of
personnel; motivates personnel to achieve work goals; maintains discipline and
resolves or participates in the resolution of employee grievances; observes and
strictly enforces security regulations and procedures pertaining to the processing
and maintenance of confidential records and reports; prepares activity reports and
special studies; estimates inventory needs and requisitions supplies; assists in the
preparation of budget estimates and the control of expenditures; may be required to
supervise the operation of two or more shifts in the absence of other supervisory
personnel or assume responsibility for directing all three shifts of the Records
Section in the absence or at the direction of the Police Records Manager; and performs
other related duties as required.
.DISTINGUISHING FEATURES OF THE CLASS
This single-position class differs from the lower level class of Police Records
Supervisor I in that the incumbent is responsible for supervising the busiest shift
with the largest number of employees (over 50% of the Records Section personnel).
Work requires the exercise of initiative and mature judgement in the application of
a specialized knowledge of complex clerical functions and procedures gained through
considerable on-the-job experience. Reports to Police Records Manager.
RECOMMEndED MINIMUM QUALIFICATIONS
Education equivalent to graduation from high school supplemented by coursework in
office management and two years full-time experience in supervising the activities
of a law enforcement or courts records management operation, or any equivalent com-
bination of training and experience which provides the following knowlege, skills and
abilities: Good knowledge of: modern office practices, procedures, systems equipment
and standard clerical techniques involved in classifying, indexing, processing,
filing, retrieving and controlling a large volume of records and reports; the basic
principles and techniques of supervision. Working knowledge of office management
principles and practies. Ability to: plan, organize and supervise the work of a
moderate to large sized group of general and specialized clerical employees in a
manner conductive to full performance and high morale; exercise initiative, judgement
and resourcefulness in carrying out operations and meeting work problems; and
understand and follow complex oral and written instructions.
CITY OF SANTA ANA
,RELOCATION AND PROPERTY MANAGER
DEFINITION
Under direction, supervises and coordinates ell comz~ercial and residential relocation
and property management activities of the City's Redevelopment Agency and personally
processes the more complex relocation cases.
EXAMtLES OF DUTIES
In consultation with administrative superiors, establishes operational goals and
objectives, priorities, general work schedules and work standards; assigns, trains,
supervises and evaluates the work of assigned personnel; assigns personnel and other
resources in providing assistance to property owners and tenants displaced by the
redevelopment process to obtain replacement accommodations, processes claims for
relocation benefits and secures needed assistance from human service agencies/organi-
zations; reviews end recommends approval or denial of claims for relocation benefits,
certifying that claims end supporting documentation have been verified for complete-
ness, accuracy and conformity with applicable Federal and local regulations prior to
submission to Executive Director for final action; supervises coordination of payments
for approved claims; supervises staff contacts with realty, property management, escrow,
and mortgage firms to ensure transactions adequately address the needs and protect the
rights of relocatees; supervises property rental, maintenance, security end other
property management activities; establishes rental rates and reviews and approves
rental agreements; supervises record-keeping and reporting systems and procedures, the
conduct Of surveys and studies pertaining to relocation and property management activi-
ties, and the preparation of special and required periodic reports; prepares budget
estimates and controls expenditures; represents the Agency in contacts with Project
Area Cormnittee of residents and other groups in explaining relocation and property
management programs; and performs other related duties as required.
DISTINGUISHING FEATURES OF THE CLASS
This is responsible administrative, technical and supervisory work involving extensive
public contact and the application of a specialized knowledge of Federal, State and
local regulations and procedures in relocating property owners and tenants displaced
by the redevelopment process. Work requires the frequent exercise of initiative,
mature Judgement and discretion, considerable attention to details and compliance with
strict timetables. Reports to Redevelopment Real Estate Officer.
RECOMMENDED MINIMUM QUALIFICATIONS
Education and experience equivalent to graduation from college with specialization in
business or public administration, real estate, urban studies, or a closely related
Social sciences discipline end two years' supervisory experience in relocation, pro-
perry management, public housing or closely related activity offering specific and
substantial preparation for the performance of the duties outlines above, o_~r any
equivalent combination of experience and training which provides the following knowled.
skills and abilities: Considerable knowledge Of Federal, State and local laws, regula
tions and procedures governing the relocation of people and businesses displaced by
the redevelopment procesa; principles and practices of public administration generally
and of relocation and property management specifically; legal procedures and documents
involved in the relocation process and in real estate purchase, sale and rental trans-
actions; methods of,determining characteristics of local housing markets and current
rental rates. Ability to: organ~e and adminster program functions and activities
under minimum supervision, supervise and evaluate subordinates; analyze and interpret
statistical data related to real estate~rental markets; communicate effectively orally
and in writing; establish andtmziintain effective working relationships with realty and
financial firms, human service agencies/organizations, and property owners and tert~nt~
from diverse socio-economic and ethnic backgrounds.
· CITY OF SANTA ANA
RELOCATION SPECIALIST
DEFINITION
Under general supervision performs responsible public contact work in providing
specialized technical relocation assistance to residential and commercial property
owners and tenants displaced by the redevelopment process.
EXAMPLES OF DUTIES
Performs a casework function in assisting relocatees to obtain replacement
accommodations, prepare and process claims for relocation benefits, secure
assistance of human service agencies, and provide information on appraisers,
contractors, escrow and mortgage firms, financial assistance resources, co~mercial
movers, and similar services needed to expedite and conclude relocation; ensures
that all transactions address the needs and protect the rights of relocatees;
provides advice, guidance and assistance to relocatees in the submission of claims,
ensuring that supporting documentation is complete, accurate and otherwise in
conformity with applicable legal and procedural requirements; monitors current
data on residential and commerical listings, vacancies, rental rates, etc.;
assists in the preparation of rental agreements; participates in the development
and modification of project activity schedules by coordinating relocation activi-
ties with project management; prepares periodic and special reports of technical,
evaluative and budgetary nature; participates in special field surveys related
to Agency planning functions; represents the Agency before community organizations
and citizen groups to explain relocation program; may train and supervise field
relocation aides; and performs other related duties as required.
DISTINGUISHING FEATURES OF THE CLASS
The work of this class is at the full-performancg experienced working level
involving extensive public contact, negotiation skills, and the application of
a specialized knowledge of Federal, State and local relocation regulations and
procedures and real estate transfer or rental transactions in assisting property
owners and tenants displaced by the redevelopment process to obtain replacement
accommodations. Nature of public contact requires above average tact and respon-
siveness and the frequent exercise of initiative, independent judgement and
discretion. Reports to Relocation and Property Manager.
RECOMMENDED MINIMUM qUALIFICATIONS
Education equivalent to two years of college with some specialization in business
administration, real estate, social service, psychology, or related field and two
years experience in relocation and/or property management work offering specific
and substantial preparation for the position described above or any equivalent
combination of training and experience which provides the following knowledge,
skills and abilities:
Knowlege of: federal, state and local laws, regulations, and procedures govern-
ing the relocation of people and businesses displaced by the redevelopment process;
procedures and documents involved in the submittal/processing claims for relocation
benefits and in the purchase, sale and rental of real estate; and the methods and
practices used in determining the characteristics of local real estate markets,
including property values and rental rates. Skill in negotiating various trans-
actions involved in the relocation of people and business on behalf of a client.
Ability to: Understand, interpret, explain and apply laws, regulations and pro-
cedures pertaining to the relocation process; work with minimum supervision;
analyze and interpret statistical data; prepare comprehensive technical reports;
and work effectively with persons of diverse soclo-economic and ethnic backgrounds.
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CITY OF SAI~TA ~
pROPERTY MANAGIqiENT SPECIALIST
DEFINITION
Under general supervision, performs responsible, technical administrative work
in the rental, management, maintenance and disposal of properties acquired by
the City Redevelopment Agency.
F~S OF DUTIES.
Compiles and maintains current data on local residential and commercial rental
rates; determines and recommends rents to be charged for Agency-acquired properties;
negotiates and recommends approval of terms and conditions of rental agreements,
including rental rates; collects, records and deposits rents; directs and super-
vises the maintenance of properties, including the repair and/or replacement of
deficient facilities which may endanger the health and safety of occupants; ensures
that properties are adequately protected from vandalism, fire and unauthorized
occupancy; personally inspects properties for move-outs and general condition;
assists in the preparation of property loss claims; makes recommendations regarding
the feasibility of continuing the operation of partially-occupied multi-family
structures; performs preliminary site clearance property management functions for
vacated property; serves es custodian of the Agency warehouse and maintains records
of warehouse inventory and salvage sales; prepares reports required by H.U.D. and
other federal, state and local agencies; may supervise property management aides
and clerical employees; and performs other related duties.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for the operation of the property manage-
ment program for the City's Redevelopment Agency. Work involves considerable public
contact requiring above-average tact and responsiveness. Reports to Relocation and
Property Manaier.
RECOMME.NDED MINIMUM QUALIFICATIONS
Education equivalent to graduation from high school supplemented by coursawork in
real estate, business management or closely related subjects and two years experience
as a property management agent for a private sector firm or governmental agency or'
any equivalent combination of training and experience which provides the following
knowledge, skills and abilities:
Knowledge of: the methods and practices used in determining residential and com-
mercial real property rental rates; procedures and documents involved in real
estate rental transactions; building maintenance and repair methods and requirement -
and methods of estimating material and labor costs. Skill in negotiating rental
agreements. Ability to: work effectively with minimum supervision; direct and
supervise the work of building services, security and office clerical personnel;
and work effectively with parsons of diverse 8ocio-economic and ethnic backgrounds.
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