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HomeMy WebLinkAbout90-038027 REL:mb(18) 9/~2/89 Rev. 4/6/90 RESOLUTION NO. 90-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE DESTRUCTION OF CERTAIN RECORDS IN THE FINANCE AND MANAGEMENT SERVICES AGENCY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA that the destruction by the Executive Director of the Finance and Management Services Agency of those certain records set forth in Exhibit A, attached hereto and incorp- orated herein, is hereby approved, in accordance with Govern- ment Code Section 34090. ADOPTED this ]6th day of April , 1990. ATTEST: Clerk of COUNCILMEMBERS: Young Aye Acosta Aye Griset Aye May Aye McGuigan Aye Norton Aye Pulido A3e APPROVED AS TO FORM: Edward J. Coo~ / City Attorney RESOLUTION OF DESTRUL;ION FINANCE & MANAGEMENT SERVICES .Ne_ME EF.. Accounts Payable Liquidation & Open Bank of America Statements, Kautz Insurance Administrator Bank Reconciliation Printout Bond Payments Budget Ledger Update Medical Budget Report Budget Report by Activity Budget Report by Fund Budget Update, Fund tl to 998 Building Maintenance Cost Indicators Business License Cancelled Checks: Bank o~ America E1 Dorado Bank, UWACO ]rust Account Lloyds~ Bank Wells Fargo Bank Capital Assets by Activity Capital Assets by Funding Source Capital Assets by Location Capital Assets Depreciation~ Activity 111 & 578 Capital Assets Master List Capital Assets Update CDBG Applications CDBG Financial S~atements Central Services Balance List Central Services issue Slips Central.Services Requisitions Duplicatiqg CHFC Reports ~or Respiratory ~ntra~t Issue, Medicare Claim Vouchers Community Development: CDBG Working Papers 4th Year~ Correspondence Community Property Improvement Program ~ Cot respJndence J~u~na! Vouchers Neighborhood Housif~g Services Pr ogram~ Correspondence DATE F'¥ 87-88 & Prior 19'78 1987 & Prior FY 81-S2 FY 81-82 thru FY 86-87 FY 86-87 & Prior FY 86-87 & Prior FY 86-87 & Prior FY 86-87 & Prior FY 85-86 & Prior 1985 1980-81 1977-80 1981-83 1979 FY 86-87 & Prior 1987 & Prior 1987 & Prior t987 & Prior 1987 & Prior FY 86-87 & Prior 1979-82 1975-80 FY 86-87 & Pr~or FY 87-88 & Prior FY 87-80 & Prior 1981 1987 & Prior 1979 & F'rior 1978 1978 & Prior i987 1978 1979 1980 F'~evellue ~;har ll]g [:Ltlid t'~zpo¥ t Contracts, Record of Expenditures Cost Ledger- Cost Led,get, Fund 075 Cost Ledg6r Update Cost Report CRA Transaction & Asset Statements Dai-ichi Kang Ye Bank of California, Trustee Statements Daily Time Reports, Punch Cards Deposits, Pool (Recreation & Community Services) Depreciation for- Activities 1ti E 578 DPV, Accounting DPV, Claim Vouchers Equipment Book (Purchased) Equipment Cost Summary Equipment Distribution Equipment Records Equipment Unpostables Equipment Use Reports Equipment Variance and Cross Reference Expenditore Detail Listings Expeodi~ure Detail, Working Copy Fa]se Ajar m F'enalties (Copies of Lhecks) First Inter-sLate Bank~ Transaction & Asset Sl:aLements, (Lease Payment, Reserve & Constr t~ction Funds) Fixed A,sset Depreciation Schedule Gas ~ Oil 'Tickets Gas ~ Oil Transaction Listing Gas, Diesel & 0~1 Inventory Usage Gas, Diesel & Oil inventory Usage, Oepar tmpnt Gasboy Gasboy Mileage Unpostables General Ledger Trial Balance Gene~ al Ledger Update Gene~ a~ Revenue Ledger' General ReVerlUe Ledger by Fuf*d General Revenue UpdaLe Fire ~ & Fr)~oi ~ur~e 198u Completed 1986 & Prior 1981 & Prior FY 82-83 FY 82-83 FY 86-87 & Prior FY 85-86 & Prior FY 85-86 1986-87 1983-86 FY 82-83 June 1984 & Prior FY 84-85 FY 87-88 & Prior 1984 & Prior June 1986 & Prior FY 85-86 & Prior 1947-80 FY 87-88 & Prior FY 85-86 & Prior FY 86-87 ~ Prior FY 82-83 & Prior' FY 84-85 FY 85-86 ~ Prior 1984-85 1985 1988 & Prior FY 86-87 & Przor 1986 & Prior I988 FY 87-88 ~ Prior FY 86-87 & Prior PY 84--85 & Prior FY 8~-87 & Prior FY 84-85 & Prior FY 85-86 & Prior FY 86-87 ~ Prior 2 '!1031 lrid~r-eat Cost Distribution Indirect Costs Indirect Labor Costs Insurance Report Inventory ~.0~ St~cl:: Status Rep~:r[ ] nye,1 [or y 45 I t y ~= Inventory 9~ Inventory Error Listing Invmntory, Gas, Diesel, Oil, Gmsboy Invmntory Sto~k Sterns Rmport Inventory lrmnsaction Listing Inventory Unposkabies Inventory Update Listing IPA Grant Fund Journal Journal Entries Voucher Ledgers Vouchers Kautz, Medical Insurance Administrator Labor Distribution Report by Department Labor D~stribution Report by Fund Labur Unpostabl es Ledger by Account Numbers [_edger MainLenance Err-or Listing Medi*-Cal Miscellaneoos Accoents Receivable Miscellaneous Accounts Receivable, Address List Miscellaneeus Accounts Receivable. Audit ~Workiog Papers) Miscellaneous Accoonts Receivable, by Customer Miscellaneous Accounts Receivable~ by Department Miscellaneous Accounts Receivable. by Fund Miscellaneous Account~ Receivable, Collection & Correspondence Miscellaneous Accounts Receivable, Edit Proof Miscellaneous Accounts Reaeivabie General Ledger Update Miscellaneous Accounts Receivable~ Invoices ( MA~ ) FY 87--88 ~ Prior FY 87-88 & Prior FY 83-84 & Prior 1971 FY 86-87 & Prior FY 86-87 & Prior FY 86-87 & Prior FY 86-87 FY 86-87 FY 85-86 & Prior June 1982 FY 81-82 FY 85-86 1986 FY 80-81 1986 & Frior- FY 78-79 FY 87-88 & Prior 1978 & Prior- FY 86-87 & Prior FY 86-87 & Prior FY 86-87 & Prior 1985 FY 86-87 ~ Prior 1980 FY 86-87 & Frior FY 86-8'7 & Prior 1983 FY 87-88 & Prior FY 83-84 & Prior FY 86-8'7 ~ Prior FY 86-87 & Prior FY 86-87 & Prior FY 81-82 & Prior 1986 5 O32 Purge o~ Closeu ~iies Referred to ~ity Attorney M~sceltaneous Accounts ~eceivable. Regi sters Miscellaneous Accounts Receivable. Rental Payment Cards Miscellaneous Accounts Receiv~ble. Transact t on Reg~ ster' MJscelIanerJus Accounts Rece~vabl T~ ansact~on i<egister by Invoice No. Miscellaneous Accouters Receivable. Transactions MJscel ianeous Accounts Receivable. Unpostabl es Mis~ellaneous AcEounts Receivable Written Monthly A-¢ter-Jlos~ng Repot Es Notice 0¢ Accounts Receivable Charged, by D~par tment Open Encumbrance Listing Paramedic Billing Par amedic Billing Pre-Aodit F'aramedic End-o~-Day Detail Par amedi LS Payroll Attendance Reports Payroll Check Registers Fayroil Listing ~o, PEPS Police Grants Police ~itness Fees Project Roper [ Projects~ Cost Analysis Furchase Orders, Accounting Copies F'urchase Orders, Balance Listing Purd~asing Bid Depos.~ ts Receipts, by Subject Redevelopment Agency: [.ommun.~ty Developmen[ Grant Loa~;s, Correspondence HUD Loan Drawdowns (DPVs) 1982.-.85 FY 86-87 & Prior 1980-84 FY 85-86 FY 81-82 FY 85-86 & Prior FY 85-86 & F'rier 1986 & Prior Jone 1985 FY 83-84 thru FY 85-86 FY 87-88 & Prior 1985-86 FY 86-87 & F'Fior FY 83-84 & Prior 1D86-eZ 1984 1987 & Prior FY 85-86 & Prior FY 82-83 FY 80-81 & Prior 1983 FY 86-87 & Prior Completed FY 84-85 FY 84-85 & F'r'ior FY 86-87 & Prior FY 81-82 FY 80-81 i985-86 FY 84-85 & FY 85-86 4 Copies F'ar'~ing Company of Amofica, BF'V Proceeds Ir-om Sale of Land F'r'oj£~ct Fite~, Completed Running Budget Downtown F'arkiog Gar age Re~use Service Rocords Report on Exam o~ Sobgrantee Finanuial Schedules & AddJt~onal Request ~or ReCunds by Departmenl Retirement Reimbursement Co;~ributions Re[roactive Distribution Security Pacific Nation,al Ba~k, Accounting StaEements Signal Ma~tenance Files (DPVs ~ ?Os) Special Fund Budget SLores Ir, ventory Mainte~ance Cigar-ge Notices Stores F'a~ [ial Re~eipt Subrogations Time Cards: Senior- Citizen Work Exporience Yooth Program frantic Collision Reports Trans-~er ~uthorizatJons (Copies) Daily Cash Envelopes Daily Reports ~:]isceilaneous Receipts Vondor~ i',~me & Address Vendor, F'aid Listing Veodor .... ' - - - Book WaLer~ Accounts Receivable Water~ Capit~l Asset Master Listing Water, Cash Listings Water DepartmenE~ Iosurance Repo~ k Waker Dopos;ts Wrater Payment Stubs Water Ser-v~ce Records Q Cash Wa~er T~ial Balance Water Wr · Le-o~fs Stubs DATE 1906-87 1906 1986 1905 & Prior 1906 1986 19~1 1975-76 FY 81-82 1982 & Prior FY 78-79 & Prior FY 79-8L) 1987 1979-80 FY 80-81 1988 FY 87-88 FY 02-83 1978 1987 & Prior 1978 1986-87 FY 81-82 FY 81-82 & Prior FY 87-88 & Prier FY 84-85 & Pri~r 1982 FY 84-85 FY 86-07 ~ Frier FY 86-07 & Prior October' 198~ 1987 & F'rio~ 1971 FY 87-88 & Prior 1971 1981)-~)1 19~B & Prior 19OB .":033 5 034 Wc,rt~'~t s ICompen~aLion, Ol~,(i~ ~egJ sLer ~or F]'-~d S. James Werker-s' Comi)ensaLion, Claims Expense Reports, Fred S. James Workers' Compensation~ Detail Claims by Type o~ Service Workers' Compen~aLion~ Monthly Claims Summary Wor~ers' C~mpensatio~ Payment Authorizations, Fred S. James Workers' Compensation, Security F'acl~ic Bank, Cancelled Checks Workers' CompensaLion~ Total Payments Logs Workers' Compemsatlon, Trust Account DAT~ 1~'79 & Fr ior 19~i .~,.~ ~ ior 197'7 FY 85-84 & Frior 1978-80 1978 & Prior FY 76-7'7 1976-77 FY 78-80 & Prior 19'79-85 FY 80-81 & Pri~r Clerk o~ Council/Records RESgO-1 5/28/90 6