HomeMy WebLinkAbout92-031 · 215
~ENDED BY MINUTE ORDER AT ~;~Y 17, 1993 CO~CIL MTG.
RESOLUTION NO. ~ 92-0.31
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA ANA~AUTHOR!ZING THE CLERK
OF THE COUNCIL TO DESTROY OBSOLETE
VIDEOTAPES OF CITY COUNCIL MEETINGS
WHEREAS, Government Code Section 34090.7 permits the City
Council to prescribe a procedure under which duplicates of city
records less than two years old may be destroyed if they are no
longer required; and
WHEREAS, videotapes of City Council meetings are taken by the
Clerk of the Council primarily to facilitate the preparation of the
Minutes of the Council meetings; and
WHEREAS, once the written Minutes have been prepared, said
videotapes become duplicates of the written Minutes and are
therefore obsolete and no longer required;
WHEREAS, the Clerk of the Council wishes to adopt a formal
procedure to destroy said videotapes in order to reduce inventory
costs for videotapes and the costs associated with preparing
separate resolutions for their destruction; and
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANTA ANA AS FOLLOWS:
1. The Clerk of the Council is hereby authorized to destroy
videotapes of city Council meetings ninety (90) days after
occurence of the event recorded thereon.
2. Videotapes are to be destroyed by removing them from the
Clerk of the Council's custody and transferring said tapes to the
Santa Aha Library.
3. This authority is hereby granted on a ~ontinuing basis to
obviate the need for separate resolutions of destruction for said
videotapes.
ADOPTED this _6_t day of
April , 1992.
ATTEST:
Mayor
RESOLUTION 92-031
Page 2
COUNCILMEMBERS:
Young Aye
Pulido Ay~
Acosta Aye
Griset Ay~
McGuigan Ay~
Norton
Richardson
APPROVED AS TO FORM:
~rd~ J~ C~op~r
City Attorn~y
CERTIFICATE OF ORIGINALITY
State of California
County of Orange
I, JANICE C. GUY, Clerk of the Council, do hereby certify the
attached Resolution ~- O~/ to be the original resolution
adopted by the City Council of the City of Santa Ana on
city of Santa Ana
Date