HomeMy WebLinkAbout93-035 - Approving the Destruction of Certain Records in the Finance and Management Services Agency273
RESOLUTION NO. 93- 035
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA ANA APPROVING THE
DESTRUCTION OF CERTAIN RECORDS IN
THE FINANCE AND MANAGEMENT SERVICES
AGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA
ANA that the destruction by the Executive Director of Finance and
Management Services of those certain records of the Finance and
Management Services Agency set forth in Exhibit A, attached hereto
and incorporated herein, is hereby approved, in accordance with
Government Code Section 34090.
ADOPTED this 19th day of April , 1993.
ATTEST:
t :YCou ci
COUNCILMEMBERS:
Young Aye
Pulido Aye
Lutz Aye
Mills
Moreno
Norton Nay
Richardson Aye
APPROVED AS TO FORM:
0
0
0
0
CERTIFICATE OF ORIGINALITY & PUBLICATION
State of California
County of Orange
City of Santa Aha on
Date: .o/t4/f't~/
I, JANICE C. GUY, Clerk of the Council, do hereby certify the attached Resolution
~ --/~3~~''' to be the original resolution adopted by the City Council of the
City of Sal~a
MAYOR
Dan YounR
MAYOR PRO TEM
COUNCILMEMBERS
CITY OF SANTA ANA
20 CIVIC CENTER PLAZA · P.O. BOX 1986
SANTA ANA, CALIFORNIA 92702
ALL-AMERICA CITY 1~8~11~
CITY MANAGER
David N, Ream
CiTY A/~ORNEY
Edward J. Cooper
CLERK OF THE COUNCIL
Janice C. Guy
MEMORANDUM
March 22, 1993
TO: Executive Director, Finance and Management Services
FROM: City Attorney
SUBJECT: Destruction of records in the Finance and Management
Services Agency
I hereby consent to the destruction
Finance and Management Services Agency
attached hereto.
of those records of the
specified in Exhibit A,
cc /Clerk of the Council
City Attorney
CITY ATTORNEY - (714) 647-5201 FAX NO. (714) 647-6515 CS-67g
DATE= FEB. 24, 1993
RECORDS TO BE DESTROYED
FINANCE DEPARTMENT
DIVISION: MUNICIPAL UTILITY OFFICE
ITEM DATE OF
NO. QTY. ITEM DESCRIPTION RECORD
1. 1 BOX UTILITY START ORDERS 1985-1988
2. 1 BOX UTILITY STOP ORDERS 1985-1988
3. 1 BOX INVESTIGATIONS 1985-1988
4. 1 BOX METER EXCHANGES 1985-1988
5. 1 BOX UTILITY ACCOUNT DEBITS AND CREDITS 1985-1988
PREPARED
APPROVED EY TREAE.
DATE APPROVED BY COUNCIL FOR DESTRUCTION=
EXHIBIT A
Page i of 5
277
FINANCE DEP~/qTMENT
DIVISION= TREASURY OFFICE
ITEM
NO. QTY.
DATE: FEB. 24, 1993
RECORDS TO BE DESTROYED
ITEM DESCRIPTION
DATE OF
RECORD
1. i BOX REVENUE - PUBLIC UTLS. INACTIVE 1962-1967
2. i BOX WITHDRAWAL OF SECURITIES INCLUDES THE 1963-1969
FOLLOWING INACTIVES.
FIRST WESTERN BANK 1967-1968
BANK OF SANTA ANA 1965-1968
FIRST NATIONAL BANK OF ORANGE 1966
UNITED STATES NATIONAL 1963-1967
BANK OF CALIFORIA 1966-1969
CROCKER BANK 1966-1968
BANK OF TOKYO 1964-1968
3. 1 BOX BANK STATEMENTS FROM THE FOLLOWING BANKS
U.C.B. 1980-1981
LLOYDS BANK 1984
FIRST INTERSTATE BANK 1981-1982
WELLS FARGO 1982
CROCKER BANK 1982
4. 1 BOX PARKING REPORTS 1963-1971
CONTINUED ON PAGE 2.
~4 PREPANED
DATE A.PROVED EY CO C,L OR RUCTIOW,
EXHIBIT A
Page 2 of 5
FEB. 24, 1993
RECORDS TO BE DESTROYED
FIN~.NCE DEP~TMENT=
DIVISION= TREASURY OFF~CE
ITEM DATE OF
No. QTY. ITEM DESCRIPTION RECORD
CONTINUED FROM PAGE 1
5. 1 BOX VARIOUS ITEMS AS FOLLOWS:
MISC. TREASURY RECEIPTS (T.M.R.) 1965-1972
TIME DEPOSITS INACTIVE 1965-1972
MUNICIPAL COURT INACTIVE 1963-1972
APPORTIONMENT COUNTY TAXES 1964-1972
COURT FINES 1976-1979
:MISC. REVENUE INACTIVE 1965-1966
INVENTORY BUDGET 1964-1971
SALE OF BUILDINGS 1964-1967
MISC. PAPERS STADIUM SCHEDULE OF INCOME 1961-1969
WATER BONDS 1962
COUNCIL RESOLUTIONS 1956-1957
PARKING REPORTS 1963-1971
6. 1 BOX PAYROLL CHECKS (VOIDS} 1986
CONTINUED PAGE 3.
~pARED BY:
EXHIBIT A
Page 3 of 5
279
RECORDS TO BE DESTROYED
DATE:FEB. 24, 1993
FINANCE DEP~RTMENT=
DIVISION: TRERSURY OFFICE
ITEM DATE OF
No. QTY. ITEM DESCRIPTION RECORD
'CONTINUED FROM PAGE 2
7. 1 BOX CHECKS BANK OF AMERICA ERROR IN PRINTING 200003-500
SECURITY PACIFIC CHECKS/CHG. OF BANKS:
8. i BOX PAYROLL SPECIALS CK ~'S 524059 - 526000
9. 1 BOX PAYROLL CHECKS CK ~'S 561209 - 561164
lO. 4 BOXES PAYROLL CHECKS CK #'S 579319 - 595800
11. 3 BOXES VENDOR CHECKS CK #'S 971620 - 981400
12. 3 BOXES TREASURY CHECKS CK ~S 20671 - 25000
PREPANED .
DATE APPROVED BY COUNCIf~ '~'FOR DESTRUCTION·
EXHIBIT A
Page 4 of 5
DATE: FEB. 24, 1993
RECORDS TO RE DESTROYED
FINANCE DEPARTMENT
DIVISION: BUSINESS TAN OFFICE
ITEM DATE OF
NO. QTY. ITEM DESCRIPTION RECORD
1. 2 BOXES CLOSED BUSINESS ACCTS. (DELETES) 1988
2. 1 BOX GROSS RECEIPTS STATEMENTS 1984
3. 2 BOXES CLOSED BUSINESS ACCTS. (DELETES} 1987
4. 2 BOXES GROSS RECEIPTS STATEMENTS 1986
5. 3 BOXES GROSS RECEIPTS STATEMENTS 1987
6. 1 BOX GROSS RECEIPTS STATEMENTS 1986
7. 12 BOXES GROSS RECEIPTS STATEMENTS & PAYMENTS 1988
8. 6 BOXES CLOSED BUSINESS ACCTS. (DELETES) 1989
9. 12 BOXES PAYMENTS 1989
PREPARED
APPROVED EY T.AN. MGR.,
APPROVED BY FIN. DIR~~
DATE APPROVED BY COUNCIL FOR DESTRUCTION:
EXHIBIT A
Page 5 of 5