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HomeMy WebLinkAbout96-007 - Amend Resolution Nos. 82-110 and 91-066367 RESOLUTION NO. 96-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110 AND 91-066 TO DESIGNATE THE EXISTING CLASS OF FIRE BATTALION CHIEF AS UNREPRESENTED MIDDLE MANAGEMENT AND TO ENABLE NON-SWORN UNREPRESENTED MIDDLE AND EXECUTIVE MANAGEMENT TO PAY PART OF THE COST OF THE 2% AT 55 PERS RETIREMENT BENEFIT AND TO ADJUST THE PAY LEVEL FOR PUBLIC WORKS MAINTENANCE MANAGER (MM). WHEREAS, Section 1004, Article X of the City Charter of the City of Santa Ana requires the City to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council; and WHEREAS, on August 2, 1982, the City Council passed and adopted Resolution No. 82-110 revising and re-establishing the Basic Classification and Compensation Plan for Officers and Employees of the City of Santa Aha; and on July 1, 1991, passed and adopted Resolution No. 91-066, re-establishing the Basic Classification and Compensation Plan for classes of employment designated as unrepresented executive and middle-management; and WHEREAS, employees in the classification of Fire Battalion Chief have unanimously decided to no longer be represented as a bargaining unit and wish to be part of unrepresented middle- management; and WHEREAS, the Council approved the 2% at 55 PERS Retirement Benefit for SACEA/SEIU which impacts all PERS non-sworn "miscellaneous" employees, including unrepresented managers, who will be required to pay 1% of their salaries towards the cost of this new retirement benefit; and WHEREAS, classification/compensation studies are conducted regularly to ensure that pay levels are set commensurate with duties performed and at market competitive rates; such a recently conducted study revealed that the pay level for the middle- management class Public Works Maintenance Manager (MM) is above market and should be adjusted to reflect current market rates; and WHEREAS, it is now desired to: 1. add the existing classification of Fire Battalion Chief to Resolution No. 91-066 and designate this class as unrepresented middle-management; and 2. maintain the same 5-step salary structure and pay plan for the classification of Fire Battalion Chief as provided prior to its designation as unrepresented middle-management; and 368 RESOLUTION NO. 96-007 Page 2 3. provide for a one percent (1%) salary reduction for all PERS non-sworn "miscellaneous" management employees, effective July 1, 1997; and 4. provide for a ten percent salary reduction for the middle- management classification of Public Works Maintenance Manager (MM), upon the separation of the current incumbent; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA: 1. That Section 3 of Resolution No. 82-110, as amended, be further amended by deleting the classification of Fire Battalion Chief (RM) from this Resolution, to transfer it to Resolution No. 91-066. 2. That Resolution No. 91-066, as amended, is hereby further amended, as follows: a. That Subsection 3B, as amended, is hereby further amended to: 1. add the existing classification title of Fire Battalion Chief at the monthly 5-st~p salary rate range M690 ($6050-$7355) effective November 1, 1995; and to designate said title as unrepresented middle-management by adding the parenthetical identifier "MM" following the class title. 2. adjust the pay level assigned to the classification Public Works Maintenance Manager (MM) from MM-28 to MM-24 ($5844-$8256), effective on the next day after the separation date of the current incumbent. b. That Subsection 2A, as amended, is hereby further amended to read as follows: "Section 2. Schedule of Salaries. A. Three separate schedules of salary rate ranges for classes of employment designated as Executive Management (EM), general Middle-Management (MM), and Fire Battalion Chief (MM) are attached hereto and made a part hereof as though set forth in full herein. The schedules for Executive Management classes, general Middle- Management classes, and for the class of Fire Battalion Chief (MM), and their respective effective dates, are as follows: Salary Schedule No. Effective Date Executive Management Classes (EM) EM-1 07-01-91 EM-2 07-01-92 369 RESOLUTION NO. 96-007 Page 3 (General) Classes Middle-Management (MM) MM-1 07-01-91 MM-2 07-01-92 Fire Battalion Chief (MM) BC-1 11-01-95" c. That Subsection 2B is hereby amended to read as follows: "Section 2. Schedule of Salaries. B. Except for the Fire Battalion Chief Salary Schedule BC-1, described below, each Executive and Middle-Management salary schedule contains numerous salary rate ranges, each range comprised of fifteen (15) separate rates of pay shown in monthly amounts. The respective rate ranges are identified by a two digit number preceded by the capital letters "EM" for Executive Management and "MM" for Middle Management. The separate rates of pay or steps within each salary rate range are identified by the numbers "1" through "15" inclusive, with Step "1" being the lowest or minimum rate of the range, Step "8" the middle or midpoint rate of the range, and Step "15" being the highest or maximum rate." d. That Section 2 is hereby amended to add a new Subsection C to read as follows: "Section 2. Schedule of Salaries. C. The basic salary and wage schedule BC-1 for Fire Battalion Chief (MM) contains numerous salary rate ranges, designated by the letter "M" and a 3-digit rate range number. These rate ranges contain five (5) steps or rates of pay, identified by the letters "A" through "E" inclusive, with step "A" being the lowest step in the range. The purpose of each step and criteria for advancement to the next higher step within a particular salary rate range are set forth in Schedule BC-1 and its Attachment A 'Fire Battalion Chief Salary'." e. That Subsection 5.2 is hereby amended to read as follows: "5.2 Hirinq Pay Policy A. Except for incumbents in the class of Fire Battalion Chief (MM), newly hired management employees shall be compensated at any rate within the lower third of the salary range (Steps 1 through 5) 370 RESOLUTION NO. 96-007 Page 4 for their job classification as authorized by the appointing authority. When economic conditions, unusual employment conditions, or exceptional qualifications of a candidate for employment indicates a higher rate would be in the City's best interest, the City Manager may authorize hiring at a higher rate in the salary range but this higher rate generally shall not be above the midpoint. B. Incumbents in the class of Fire Battalion Chief (MM) will be hired at the rate described in Schedule BC-1 and its Attachment A 'Fire Battalion Chief Salary.'" f. That Section 5 is hereby amended to add a new Subsection 5.12: "5.12 "Workday" for Fire Battalion Chief (MM). Incumbents in the class of Fire Battalion Chief (MM) who are assigned to a twenty-four (24) hour work shift will have their "workday" for all time off purposes defined as equal to twelve (12) hours." g. That Subsection 6.1 is hereby amended to add a new paragraph C, to read as follows: "C. 2 % at 55 PERS Retirement Benefit: Effective July 1, 1997, the City shall pay 2.266% of the cost of providing the 2% at 55 PERS Retirement Benefit for unrepresented non-sworn PERS "miscellaneous" middle and executive PERS "miscellaneous" management employees. Employees in classes designated non-sworn PERS "miscellaneous" middle-management (MM) and non-sworn executive PERS "miscellaneous" management (EM) shall pay one percent of their salary towards the total cost of 3.266% for the 2% at 55 PERS Retirement Benefit by taking a decrease of one percent in their salaries effective July 1, 1997." h. That Subsection 6.3, as amended, is hereby further amended to read as follows: "6.3 Health Insurance. The City shall contribute towards the health insurance coverage of all affected employees covered by this Resolution in the Same manner and amount as provided for represented, non- management general service PERS "miscellaneous" employees. Any contribution necessary to maintain benefits under any health insurance program provided by the City for its employees and their eligible dependents in excess of the amounts of the City contribution be entirely borne by the employee." RESOLUTION NO. 96-007 Page 5 i. That Subsection 6.7 is hereby amended to add the following new second paragraph: "6.7 Paid Holiday Time Off. Personnel in the classification of Fire Battalion Chief (MM) assigned to the 24 hour work shift schedule shall be entitled to receive twelve (12) working days off during the calendar year in lieu of holiday benefits. Employees in this classification will be given an option once per calendar year to receive cash compensation computed on a straight time basis in lieu of all or part of their holiday leave benefit." jo That Subsection 6.11 is hereby amended by adding the following new second paragraph: "6.11 Payment for Unused Sick Leave. A lump sum payment shall be made to the beneficiaries of the current (as of November 1, 1995) employee in the classification of Fire Battalion Chief (MM), whose death occurs while such employee is an active employee of the City. Such payments are to be equal to what would be credited to the employee's account at the time of his or her death and at the rate of pay effective on the date of death." k. That Section 6 Employee Benefits, as amended, is hereby further amended to add a new Subsection 14 to read as follows: "6.14 Industrial Leave. Employees hired after July 1, 1987 in the classification of Fire Battalion Chief (MM) will not have an option to defer his or her disability retirement date until after all accrued sick leave has been exhausted. Such employees, however, shall be able to receive a lump sum cash payment for any unused sick leave as provided to other represented units and as specified in Subsection 6.11 of this resolution." 1. That Section 6. Employee Benefits, as amended, is hereby further amended to add a new Subsection 20 to read as follows: "6.20 Catastrophic Leave Donation. Affected employees shall be eligible to donate and receive catastrophic leave donations as provided to other represented "miscellaneous" general service employees." m. That the first paragraph of Section 7. Manaqement Performance Based Evaluation System is hereby amended to read as follows: 372 RESOLUTION NO. 96-007 PaGe 6 "Except for employees employed in the classification of Fire Battalion Chief (MM), there is hereby established a performance based evaluation system for officers and employees employed in classes herein designated as unrepresented Executive Management (EM) or Middle-Management (MM), the provisions of which are set forth herein below." 3. That except as amended by this Resolution, all other provisions of Resolution Nos. 82-110 and 91-066, as amended, shall remain in full force and effect. 4. That this Resolution shall be operative from and November 1, 1995. ADOPTED this ,q~ff) day of ~-~,~-~ , 1996. //MIGUEL A. PULIDO ~,/ Mayor after ATTEST: APPROVED AS TO FORM: Cou~cv1 EDWAR~ ~'. ~'CO-~ City Attorney COUNCILMEMBERS: PULIDO Ay~ ESPINOZA LUTZ MCGUIGAN Aye MILLS MORENO RICHARDSON Aye 373 SCHEDUL5~ BC-1 BASIC SALARY /lAiD WAGE SCHEDULE FIRE BATTALION CHIEF (MM) This basic salary and wage schedule provides for number of ranges of pay rates (salary rate ranges) each comprised of five pay steps or rat~s. The salary rate ranges are identified by the letter M, and a three-digit number. Steps are identified by the letters A to E inclusive. The purpose of each step and the length of service and other criteria required for advancement within the rate range is defined below. A - Lowest step in range. B - Shall be granted on the first day of the month following completion of one year of continued satisfactory and efficient service. C - Same as B. D - Same as B. E - Same as B. A performance appraisal shall be required for movement through the steps. NOTE: SALARy SCHEDULE MATRIX In the following salary schedule matrix, each salary range is identified by a three-digit number. The first two digits are listed in the first vertical column on the left and the third digit is listed horizontally across the top and identifies the appropriate column. This three-digit range number locates "A" step of the range and steps B, C, D and E are found in the column directly below "A" step. For example, "A" step off Range NO. 601 is found to be $3915 by moving down the left column (Range No.) to the number 60 (the first two digits of the Range No.), then horizontally to column 1 (the third digit of the Range No.). The "A" step of $3915 has the remaining steps shown directly below, thus the full, five-step range is 3915-4111-4317-4533-4764. 5623-5905-6200. In the same manner, Range No. 655 is found to be 5101-5356- M32 994 998 1003 1008 1014 1019 1024 1029 1034 1039 M33 1044 1049 1054 1059 1065 1070 1075 1081 1086 1091 M34 1096 1101 1106 1112 1118 1123 1129 1134 1140 1146 M35 1151 1156 1162 1168 1174 1180 1185 1191 1197 1203 M36 1209 1215 1221 1227 1233 1239 1245 1251 1258 1264 M37 1269 1275 1281 1288 1294 1301 1307 1314 1320 1327 M38 1332 1338 1345 1352 1358 1365 1372 1379 1386 1393 M39 1399 1405 1413 1420 1427 1434 1441 1448 1455 1463 M40 1469 1476 1483 1491 1498 1506 1513 1521 1528 1536 M41 1542 1549 1557 1565 1573 1580 1588 1596 1604 1612 M42 1619 1627 1635 1643 1651 1659 1668 1676 1684 1693 M43 1700 1708 1717 1725 1734 1742 1751 1760 1769 1778 M44 1785 1793 1802 1811 1820 1830 1839 1848 1857 1866 M45 1874 1883 1892 1902 1911 1921 1930 1940 1950 1960 M46 1968 1977 1987 1997 2007 2017 2027 2037 2048 2058 M47 2066 2076 2086 2097 2107 2118 2128 2139 2150 2160 M48 2169 2179 2190 2201 2212 2223 2234 2246 2257 2268 M49 2277 2288 2299 2311 2322 2334 2346 2357 2369 2381 MS0 2391 2402 2414 2427 2439 2451 2463 2475 2488 2500 M51 2511 2523 2536 2548 2561 2574 2587 2600 2613 2626 M52 2637 2650 2663 2676 2690 2703 2717 2730 2744 2758 M53 2769 2782 2796 2810 2824 2838 2853 2867 2881 2896 M54 2907 2921 2936 2950 2965 2980 2995 3010 3025 3040 M55 3052 3067 3082 3098 3113 3129 3144 3160 3176 3192 M56 3205 3221 3237 3253 3269 3285 3302 3318 3335 3352 M57 3365 3381 3398 3415 3432 3449 3467 3484 3501 3519 M58 3533 3550 3568 3586 3604 3622 3640 3658 3676 3695 M59 3710 3728 3747 3765 3784 3803 3822 3841 3861 3880 M60 3896 3915 3935 3954 3974 3994 4014 4034 4054 4074 M61 4091 4111 4132 4152 4173 4194 4215 4236 4257 4278 M62 4296 4317 4339 4360 4382 4404 4426 4448 4470 4493 0 1 2 3 4 5 6 7 8 9 374 M63 M64 M65 M66 M67 M68 M69 M70 M72 M73 M74 M75 M76 M77 4511 4741 4978 5226 5488 5762 6050 6353 6670 7005 7355 7723 8109 8515 8941 4533 4556 4579 4601 4624 4648 4671 4694 4718 4764 4787 4810 4834 4858 4882 4906 4930 4954 5002 5028 5051 5076 5101 5126 5151 5176 5201 5252 5278 5304 5330 5356 5382 5408 5434 5461 5515 5542 5569 5596 5623 5650 5678 5706 5734 5790 5818 5847 5876 5905 5934 5963 5992 6021 6080 6110 6140 6170 6200 6230 6260 6291 6322 6384 6415 6446 6478 6510 6542 6574 6606 6638 6702 6735 6768 6801 6835 6869 6903 6937 6971 7039 7073 7107 7141 7176 7211 7247 7283 7319 7391 7427 7463 7499 7535 7571 7609 7647 7685 7761 7799 7837 7875 7913 7951 7989 8029 8069 8149 8189 8229 8269 8309 8349 8389 8431 8473 8557 8599 8641 8683 8725 8767 8809 8853 8897 8985 9029 9073 9117 9161 9205 9250 9296 9342 375 SCHEDULE BC-1/ATTACHM~' ~' A SALARY FOR THE CLASSIFICATION FIRE RATTALION CHIEF (MM) Section 1. Basic Compensation Plan. established a basic compensation plan for all classification of Fire Battalion Chief (MM). There is hereby employees in the Section 2. Salary Schedule. The basic salary schedule for Fire Battalion Chief (MM), attached hereto in a matrix format as Schedule BC-1 and made a part hereof as though set forth in full herein, provides numerous salary rate ranges, each comprised of five (5) steps or rates of pay. The respective rate ranges are identified by a three-digit number. The steps within each range are identified by the letters "A" through "E" inclusive, with Step "A" being the lowest step in the range. The purpose of each step and criteria required for advancement to the next higher step within a particular salary rate range are set forth in Section 6 below. Section 3. Salaries. Effective November 1, 1995, the salary level for the class of Fire Battalion Chief (MM) will be Salary Rate Range M690, Step "A" ($6050) through Step "E" ($7355). Section ~. Application of Basic Compensation Plan. Ail employees working in the classification Fire Battalion Chief (MM) shall be compensated at a monthly rate. Section ~. Beqinninq Rates. An employee appointed to the class of Fire Battalion Chief (MM) may be placed by the appropriate appointing authority at any step within the applicable five (5) step salary rate range (A through E) in the schedule to which the class has been allocated by Resolution of the City Council, provided that such employee shall be assigned such salary step upon the commencement of his or her service in said classification and such assignment having once been made shall remain in effect until the said employee shall be entitled to advance to the next salary step in accordance with the further provisions as set forth below. Section 6. Advancement Within Ranqes. The following regulations shall govern salary advancement within rate ranges for employees in the classification of Fire Battalion Chief (MM): A. For any employee in the classification Fire Battalion Chief (MM) who has been initially appointed to a step lower than Step "E," advancement to the next higher step (Step "B" from Step "A" or Step "C" from Step "B," etc.) may be granted only for continued satisfactory and efficient service by said officer or employee in the effective performance of the duties of his or her position. The effective date of such step increase, if granted, 376 shall be the first day of the month following the completion of one year of service at the step from which said employee is being advanced. Such merit advancement shall require the following: 1. There shall be on file in the Office of the Executive Director of Personnel Services a copy of each periodic efficiency or performance report required to be made on the employee by the Civil Service Rules and Regulations and/or the City Manager during the period of service time of such employee subsequent to his or her last salary advancement. 2. The Fire Chief, at least twenty (20) calendar days prior to the anticipated completion of such employee's required length of service, shall file with the City Manager a statement recommending the granting or denial of the merit increase and supporting such a recommendation with specific reasons therefore. The employee shall be notified by the Fire Chief as to such recommendations and shall be informed of the reasons thereof. 3. No advancement in salary above Step "A" shall become effective until approved by the City Manager, except when placement on a salary step above Step "A" results from promotion under the provisions of Section 8 of this Article. B. When any such employee in the classification Fire Battalion Chief (MM) has not been approved for advancement to the next higher salary step, he or she may be reconsidered for such advancement after the completion of three (3) months of additional service and shall be reconsidered for advancement to the next higher step above his or her then current step after the completion of six (6) months of additional service. Section 7. Promotional Salary Advancement. When an employee in the classification Fire Battalion Chief (MM) is promoted to a position in a higher classification from a position in a lower classification in the same occupational career ladder, he or she shall be reassigned to the beginning step in the appropriate salary rate range for the higher classification; provided, however, that if the base salary currently being paid such employee is already equal to or higher than such beginning step, he or she shall be placed in the lowest step in the appropriate salary rate range as will grant that employee an increase of five percent (5%) over his or her current base salary step exclusive of any pay additive or additives such as shift differential, assignment pay, special skill pay or the like. Section ~. Demotion. When an employee in the classification Fire Battalion Chief (MM) is demoted to a position in a lower classification, his or her salary rate shall be fixed in the low appropriate salary rate range for the lower classification in 2 377 accordance with the following provisions: A. The salary rate shall be reduced by at least one (1) step. B. The new salary rate must be within the appropriate salary rate range. C. The new salary rate shall not be higher than the salary step to which the employee would have been entitled had his or her service time in the higher classification been spent in the lower classification. Section ~. Reallocation of Salary Rate Ranqes. Any employee who is employed in a classification which is reallocated to a different salary rate range from that previously assigned shall be retained in the same salary step in the new salary rate range as he or she had previously held in the prior rate range and shall retain credit for length of service in such step towards advancement to the next higher step. 3 379 CERTIFICATE OF ORIGINALITY & PUBLICATION State of California County of Orange I, JANICE C. GUY, Clerk of the Council, do hereby certify the attached Resolution ~/a --O o"/ to be the original resolution adopted by the City Council of the City of Santa Ana on / - ~q - q6, · ~,/// Clerk of the Co~nc~/z~ City of Santa Ana'- -/