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HomeMy WebLinkAbout2002-085 - Amending Resolution No. 93-054RESOLUTION NO. 2002-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING RESOLUTION NO. 93-054 REGARDING THE HUMAN RELATIONS COMMISSION AND APPROVING AMENDED BYLAWS OF THE COMMISSION 10/22/02LS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: The City Council re-established the Human Relations Commission ("Commission") by Resolution 93-054, which superseded Resolution 84- 99 and included Resolution No. 92-101 therewithin; The Commission now desires to amend and update those certain Sections contained in Resolution No. 93-054 which contain outdated reference with regard to primary staff support and number of meetings. The primary staff support has been, and currently is provided by the Recreation and Community Services Agency. The primary staff support shall now be provided to the Commission by the Community Development Agency. The Community Development Agency staff shall provide primary staff support to the Commission, including but not limited to: being responsible for the preparation of agendas, study reports, attendance at meetings, organizing meetings, supplying materials requested by the Commission, clerical support, preparation of an annual budget and other matters that may from time to time be mutually agreed upon between Commission and staff. Section 2: The City Council hereby authorizes the Community Development Agency to provide the pdmary staff support to the Commission, and all references contained in Resolution 93-054 to the "Recreation and Community Services Agency" be amended to state the "Community Development Agency". Section 3' Other than the changes discussed herein, Resolution 93-054 shall remain in full force and effect. Resolution No. 2002-085 Page 1 of 5 Section 4: The City Council hereby approves the Bylaws adopted by the Human Relations Commission on September 2002, which are attached hereto as Exhibit A. Section 5: This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 21st day of October, 2002. APPROVED AS TO FORM: Joseph W. Fletcher, City Attomey By: Lisa E. Storck Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers: Councilmembers: Councilmembers: Councilmembers: Alvarez, Bist, Chdsty, Pulido. Solodo ¢5) None (0) None (0) Franklin. McGuiaan (2~ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2002-085 to be the original resolution adopted by the City CoUncil of the City of Santa Ana on October 21. 2002. Clerk of the Council City of Santa Ana Resolution No. 2002-085 Page 2 of 5 EXHIBIT A ARTICLE I - MEETINGS SECTION 1. Regular Meetinas. The Commission shall meet as necessary at 5:30 p.m., on the second Monday of each month, provided that if a legal holiday or Santa Aha City Council meeting falls on such day, the Commission meeting shall be held on the next business day. SECTION 2. Attendance. In the event a Commissioner fails to attend three (3) consecutive regular meetings without the permission of the Commission, the Commission shall notify the Mayor and the City Council of such fact. SECTION 3. Special Meetings. A special meeting may be called at any time by the Chairman or by a majority of the members of the Commission, by delivering personally or by mail, written notice to each member and to each local newspaper of general circulation, and radio or television stations requesting notice in writing. Such notice must be delivered personally or by mail at least 24 hours before the time of such meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meeting. Such written notice may be dispensed with as to any member who at or prior to the time the meeting convenes files with the Secretary a written notice of waiver of notice. Such written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. SECTION 4. Quorum. A majority of the presently appointed number of Commissioners constitutes a quorum of the Human Relations Commission for the transaction of business. The quorum shall never be less than one-third of the authorized number of Commissioners. SECTION 5. Voting. Except as otherwise specified or required, a motion shall be passed and adopted by the Commission when a motion is affirmed or denied by a simple majority of those Commissioners voting yes or no on the motion. ARTICLE II- CONDUCT OF HEARING SECTION 1. Citizen Participation. The Commission, pursuant to and in compliance with the intent of Santa Ana Charter Section 412, may not deny any citizen the right, personally or through counsel, to present grievances at any meeting of the Human Relations Commission, or to offer suggestions for the betterment of city affairs. The Commission, however, reserves the right to compose certain guidelines to insure the orderliness of the meeting. SECTION 2. Time Limits. No person addressing the Commission shall speak more than five minutes on any subject unless that time limit is extended for a certain Resolution No, 2002-085 Page 3 of 5 period of time at the discretion of the Chairman 'or expressed in a motion. All persons addressing the Commission shall do so through the Chair. SECTION 3. Closinc~ the Hearinq. After all speakers have been heard, the Chairman shall declare the headngs closed. A closed hearing may be re-opened only on motion and vote as hereinafter provided. After close of the hearing, member of the Commission may publicly discuss the matter before them and may ask questions of persons who have spoken before the Commission. ARTICLE III - PROCEDURES SECTION 1. Processina of Motions. A motion shall be made and seconded. If any debate then follows, and it is likely that there will be confusion as to the motion, the Chairman should ask the Secretary to read from his/her notes. A motion may not be withdrawn by the mover without the consent of the second and the approval of the Commission. SECTION 2. Motion bv Chairman. The Chairman has the right to make or second motions and in his absence the Vice-Chairman acting in the same capacity as Chairman has the same right. SECTION 3. Priority of Motion. When a motion is made before the Commission, no motion shall be entertained except (1) to adjourn, (2) to fix the hour of adjournment, (3) to lay on the table, (4) for the previous question, (5) to postpone to a certain date, (6) to refer, (7) to amend, and (8) to postpone indefinitely. These motions shall have precedence in the order indicated. SECTION 4. Decision. A decision made by the Commission is made by vote of the Commission on the motion. SECTION 5. Tie Vote. In the event of a tie vote on a motion, the Commission shall be deemed to have made no decision, and such alternative motions may be made until the Commission makes a decision. ARTIVLE IV - OFFICERS SECTION 1. Desionated Officers. The officers of the Commission shall be a Chairman and a Vice-Chairman. SECTION 2. Election and Term. Officers shall be members of the Commission and shall be elected annually in August by a majority of the appointed Commissioners, with the term commencing on the next regular meeting. Each officer shall serve for a one year term, not to exceed two consecutive terms, or until the appointment of his successor. Resolution No. 2002-085 Page 4 of 5 SECTION 3. Duties of the Chairman. The chairman shall exemise general supervision of the affairs and activities of the. Commission and shall preside at all Commission meetings. SECTION 4. Duties of the Vice-Chairman. The vice-chairman shall perform the duties of the chairman in the event of his absence or inability to perform his duties. SECTION 5. Removal. Any officer may be removed for just cause from office by two-thirds (2/3) vote of the appointed Commissioners and with the approval of the City Council. SECTION 6. Vacancies. A vacancy in either office shall be filled by the Commission for the unexpired portion of the term. SECTION 7. Secretary. The Secretary shall keep the records of the Commission, act as secretary at Commission meetings, hearings and such other sessions as required, and perform all duties incident to the position. The Secretary shall record all votes and keep a record of the proceedings of the Commission. ARTICLE V - VACANCIES SECTION 1. Appointments to fill vacancies on the Commission shall be made by the City Council within sixty days of the confirmed vacancy. apply. ARTICLE VI - RULES AND PROCEDURES SECTION 1. Unless otherwise specifically stated, Roberts Rules of Order shall ARTICLE VII - ADOPTION AND AMENDMENT SECTION 1. These By-Laws shall be adopted and amended from time to time by a majority vote of the Commission with the approval of the City Council, Resolution No. 2002-085 Page 5 of 5