HomeMy WebLinkAbout22D - CELLULAR PHONES AIRTIME REQUEST FOR
.COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JA/~JARY 5, 2004
TITLE:
CONTRACT AMENDMENT ~
CONTP~ACTS RENEWAL FOR
CELLULAR P~{ONES, ACCESSORIES,
AND AIRTIME SERVICE
CiTY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
[] As Recommended
[] As Amended
[] Ordinance on 1st Reading
[] Ordinance on 2nd Reading
[~ implementing Resolution
[] Set Public Hearing For
CONTINUEDTO
FILE NUMBER
RECOMMENDED ACTION
Amend the contract with Nextel Communications by $55,000 for
cellular phones, accessories, and airtime service based upon State
of California contracts for an annual amount not to exceed
$~55,000.
Renew the contracts for cellular phones, accessories, and airtime
service based upon State of California contracts for a period of
one-year in a total annual aggregate amount not to exceed $219,000
with:
Nextel Communications
Verizon Wireless
DISCUSSION
The City of Santa Aha utilizes cellular phones and airtime services for
field personnel and for staff required to respond in immediate or
emergency situations. Verizon Wireless and Nextel Communications
provide various cellular phones, and a dual system phone which
functions both as a mobile phone and two-way radio, providing a link
between field personnel and office operations. The contracts also
include accessories, and various airtime plans to accommodate staff
requirements.
Page 19 22. D.
Contract Amendment and Contracts Award
for Cellular Phones, Accessories and
Airtime Service (Spec. No. 03-036)
January 5, 2004
Page 2
On April 21, 2003, the City Council awarded contracts based upon the
State of California contracts for cellular phones, accessories, and
airtime service to Nextel Communications and Verizon Wireless.
Recently, the State of California awarded new contracts, based upon a
competitive bid process, which will provide the City with current
cellular phone equipment, as well as substantial discounts from list
price.
The City establishes annual limits on contracts based upon past usage.
During the past contract period, usage with Nextel Communications has
increased due to equipment replacements and upgrades and an increase in
airtime services. The vendor has consistently provided discounted
pricing and quality customer service to the City. Therefore, staff
recommends amending the contract with Nextel Communications.
FISCAL IMPACT
Funds are available in the various departmental Communications accounts
(object code 6211).
APPROVED AS TO FUNDS AND ACCOUNTS:
~'-R. loma--
~Executi~ Director
Finance and Management Services Agency
RRC/TO/03-036-A-R.2:li
22.D. Page 20