HomeMy WebLinkAbout25E - LITTER CONTROL/ MAINTENANCE· REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 5, 2004
TITLE:
CONTRACT AWARD FOR LITTER
CONTROL AND MAINTENANCE
DOWNTOWN SANTA ANA (RFP
03-0411LC)
IN
NO.
CLERK OF COUNCIL USE ONLY:
APPROVED
[] As Recommended
[] As Amended
[] Ordinance on 1s~ Reading
[] Ordinance on 2nd Reading
[] Implernenting Resolution
[] Set Public Hearing For
CONTINUEDTO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare, and authorize the City Manager and
the Clerk of the Council to execute, an agreement with L.A. CHA
Maintenance Company for litter control and maintenance in the Downtown
for a 12-month period with two 12-month renewals in the annual amount of
$108,336.
DISCUSSION
The Downtown area includes approximately 600 retail, service and
professional businesses (Exhibit 1). In January 2003, a project team was
· formed to assess the Downtown litter maintenance program, and it was
determined that enhancements were needed in several areas. Currently,
Great Western Reclamation (GWR) maintains trashcans and gathers litter in
the downtown. However, staff has determined that a much broader and more
comprehensive scope of services is now required. Additional services
will include graffiti removal; painting; cleaning parking meters, light
poles, bollards and outdoor furniture; and maintaining high standards of
cleanliness for alleys and bus stops. As part of this program, the
contract includes the initiation of a Downtown "Ambassador" component
that will train all maintenance workers on customer service skills to
enable them to provide assistance to patrons visiting the Downtown area.
Each maintenance ambassador will be in a highly recognizable uniform as
they perform litter and maintenance services to increase their
approachability and visibility of these efforts as they are performed.
Page 45 25.E.
Contract Award for Litter Control and
Maintenance in Downtown Santa Aha
January 5, 2004
Page 2
On April 11, 2003, a Request for Proposals (RFP) was issued to 11
qualified vendors to provide ongoing litter control and maintenance
services; the RFP was also published on April 12 and 13, 2003, in the
Orange County Register. The summary of the Request for Proposals is as
follows:
11 Invitations for Proposals Requested
3 Invitations for Proposals to Santa Ana Vendors
2 Proposals Received
Each respondent's product submittal and price quotations were rated using
the following criteria: pricing, history of like services, clarity and
detail of submitted proposal. The ratings for the two respondents are as
follows:
FI~ LOCATION PRICE PER A~NU~ RATING
Clean Street Gardena, CA $223,264 60
L.A. CHA Northridge, CA $108,336 88
L.A. CHA, which received the highest rating, has a current contract for
janitorial services at The Depot at Santa Aha and has rendered a high
standard of service. They addressed their proposed work plan in detail,
and their presence in the Downtown will ensure a level of cleanliness and
order necessitated by the high level of maintenance needs in the
Downtown.
The alternative to not award the contract and continue using Great
Western as a trash service is not considered a viable option as the
Downtown is in critical need of hands-on, constant attention to litter
control and maintenance.
5 · · Page 46
Contract Award for Litter Control and
Maintenance in Downtown Santa Aha
January 5, 2004
Page 3
FISCAL IMPACT
Funding for the contract has been derived from two souces: a portion of
the increased parking meter revenue in the Downtown and the funds
remaining in the Downtown Great Western trash service account for FY 03-
04. Funds are now available for this contract in the Public Works Road
Maintenance account (account no. 108-631-6291).
JoP~P/. Reekstin
Community Development Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
~~a
Executiv~irector
Finance & Management Services Agency
JPR/CF/mlr
H:Actionsk2004CC~Con tAwardLitterCont rlMt ceS A B uslmpDis t 1-5-04
Page 47 25.E.
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