HomeMy WebLinkAbout22B - PRINTER MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 20, 2004
TITLE:
CONTRACT AWARDS I~OR
PRINTER MAINTENANCE
(SPEC. NO. 03-105)
CLERK OF COUNCIL USE ONLY:
APPROVED
[] As Recommended
[] As Amended
[] Ordinance on Ist Reading
[~ Ordinance on 2nd Reading
r3 Implementing Resolution
[] Set Public Hearing For
~~ I '' FILE NUMBER
CITY MANAGER
CONTINUED TO
RECOMMENDED ACTION
Award contracts for the printer maintenance on a
basis for a two-year period with options for three
an annual amount not to exceed $33,000 with:
time and materials
one-year renewals in
PBS Technologies Corporation
Swingline Imaging Solutions
Varitek, Inc.
DISCUSSION
The City of Santa Aha utilizes various printers throughout the
organization to facilitate daily operations. The printers vary in type
from individual desktop to network; InkJet to LaserJet; and black and
white to color. A contract for on-call and preventive maintenance,
including replacement parts is essential for maximum efficiency.
The notice inviting bids was advertised on December 11-12, 2003, and
bids were solicited. A summary of the bids received is as follows:
16 Invitations For Bid mailed
5 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
1 Bid received from a Santa Ana vendor
Bids were received and opened on December 29, 2003 (Exhibit 1). The
bids received from the recommended vendors are responsive to the
specifications and meet the City's requirements. Three vendors were
selected to ensure service availability and to gage vendor reliability.
Page 21 22.B.
Contract Awards for Printer Maintenance
(Spec. No. 03-105)
January 20, 2004
Page 2
FISCAL IMPACT
Funds are available in the various departmental maintenance & repair
and other contractual services accounts (object codes 6281 and 6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Financei& M~nagement Services Agency
22.B. Page 22
ABSTRACT FOR BIDS -- 03-105 PRINTER MAINTENANCE
BIDDER:
LOC:
LABOR:
PARTS:
PBS TECHNOLOGIES CORPORATION
IRVINE, CA
$95 per hour
5% discount off list
BIDDER:
LOC:
LABOR:
PARTS:
SWINGLINE IMAGING SOLUTIONS
SANTA ANA, CA
Black and White laser printers: flat rate $69; 2nd printer
$49; 3rd + $39 when done on the same call
Color laser printers: 1~t hour $89; subsequent hours $69 ea
billed in 30 minute increments
15% discount off list
BIDDER: VARITEK INC.
LOC: ORANGE, CA
LABOR:
PUTS:
$39 per hour
10% discount off list
SUMMARY OF BID AWARD:
PBS TEC~I~OLOGIES CORPORATION
SWINGLINE IMAGING SOLUTIONS
VARITEK INC.
TOTAL AWARD IN ANANNUAL AGGREGATE AMOUNT NOT TO EXCEED: $33,000
- EXHIBIT 1 -
Page 23 22.B.