HomeMy WebLinkAbout25C - PAYROLL CONSULTING SERV. REQUEST FOR
COUNCIL ACTION
~CITY COUNCIL MEETING DATE:
JANUARY 20, 2004
TITLE:
AGREEMENT FOR PAYROLL
CONSULTING SERVICES
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED [] As Recommended
[] As Amended
[] Ordinance on 1st Reading
[] Ordinance on 2nd Reading
[] Implementing Resolution
[] Set Public Hearing For
CONTINUEDTO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Dawna Whaley for
consulting services in a total contract amount not to exceed $90,000.
DISCUSSION
~rently, the City has established contracts for the maintenance and
upgrading of the payroll system with Highline Corporation, Oracle
Corporation, Vertex, Inc. and Advanced Applied Engineering (AAE). Recently,
Ms. Dawna Whaley, who has served as the primary consultant for payroll
support for the past five years, has notified the City of her intention to
leave AAE and become an independent consultant. Ms. Whaley has agreed to
continue providing consulting services to the City on an as needed or
project basis. As the City's primary payroll consultant, Ms. Whaley has
been invaluable in implementing program related changes resulting from
negotiated amendments to Memorandums of Understanding, testing new
enhancements, providing year-end training and assistance, and performing
general troubleshooting on the payroll system.
With the scheduled development of two new major City payroll projects,
direct deposit and the Police Department's automated time card system, Ms.
Whaley will be an integral element for the development, testing and
implementation of the new program language. In conjunction with these
services, she will provide liaison services with Highline Corporation, the
provider of the City's payroll software, regarding program development
issues. In addition, this consultant will also be instrumental in the
major software upgrade which is scheduled for the payroll program.
Therefore, in order to maintain consistency in support, enhancement and
production of payroll program system, staff recommends retaining the
ervices of the Ms. Whaley.
Page 43 25.C.
Agreement for Payroll Consulting Services
January 20, 2004
Page 2
FISCAL IMPACT
Funds are available in the Information Services account for
services for the Payroll Project (account no. 109-200-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Finance and Management Services Agency
RRC/FG/Payrol 1 Consul t ingsvc s: ii
personnel
25.C. Page 44