HomeMy WebLinkAbout25E - AUTOMATE PARKING CITATIONREQUEST FOR
COUNCIL ACTION
~ITY COUNCIL MEETING DATE:
FEBRUARY 2, 2004
TITLE:
AGREEMENT WITH THE PHOENIX
GROUP TO PROVIDE AUTOMATED
PARKING CITATION SYSTEM
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
[] As Recommended
[] As Amended
[] Ordinance on 1s' Reading
[] Ordinance on 2nd Reading
[] Implementing Resolution
[] Set Public Hearing For
CONTINUEDTO
FILENUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with the Phoenix Group to
provide an Automated Parking Citation System in an amount not to exceed
$120,000.
~ISCUSSION
The Police Department exclusively utilizes a "hard copy" system for issuing
and processing parking citations. The proposed automated parking citation
system will allow traffic officers to utilize handheld automated devices to
issue citations, and allow for these citations to be processed digitally.
The automated parking citation system will streamline and expedite the
issuance and processing of parking citations.
On August 8, 2003, the City issued a Request for Proposal (RFP) to provide
for an Automated Parking Citation Processing System. RFP's were mailed to
vendors and six proposals were received. City staff from the Police
Department, City Finance and Treasury Departments evaluated the proposals.
The proposals were evaluated based on responsiveness, quality of past
products, service experience, the ability to provide a system that is
capable of integrating with the current Cross Roads software used by the
City, as well as level of services proposed and financial stability.
Staff's evaluation determined that the proposal submitted by the Phoenix
Group met all the requirements of the RFP and recommend entering into an
agreement.
Agreement for City's Automated
Parking Citation System
February 2, 2004
Page 2
FISCAL IMPACT
Funds are available in the Police Department Traffic Division Other
Contractual Services Account (account no. 11-333-6291) in an amount not to
exceed $34,000, Public Works Roadway Cleaning Other Contractual Services
Account (account no. 68-633-629i) in an amount not to exceed $64,000, and
CDA - Parking Meter Fund Other Contractual Services Account (account no.
27-013-6291) in an amount not to exceed $22,000.
Paul M. Walters
Chief of Police
Police Department
rsirectOr
APPROVED AS TO FUNDS AND ACCOUNTS:
~ Executiv~ Director
Il' Finance & Mngmt. Services Agency
Community Development
25.E. Page 84