HomeMy WebLinkAbout22D - COLD WATER METERS
REQUEST FOR
COUNCIL ACTION
A
.
CITY COUNCIL MEETING DATE:
MARCH 1, 2004
CLERK OF COUNCIL USE ONLY:
TITLE:
APPROVED
IJ As Recommended
IJ As Amended
IJ Ordinance on 1 st Reading
IJ Ordinance on 2nd Reading
IJ Implementing Resolution
IJ Set Public Hearing For
CONTRACT AWARD FOR
COLD WATER METERS
(SPEC. NO. 03-091)
f2::Jf2
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award contracts for cold water meters for a two-year period with
provision for three one-year renewals in the annual amounts as follows:
.
Bidder:
Amount:
Marden Susco
Badger Meter, Inc.
Inland Water Works Supply Co.
$129,586
$ 78,981
$ 10,270
DISCUSSION
The Public Works Agency regularly performs installation, maintenance,
and replacement of residential and commercial. water meters. The meters
are purchased through the Central Stores warehouse for distribution to
the Public Works Agency as needed. The contract for cold water meters
is designed to provide quality products at significant savings based on
quantity pricing.
The notice inviting bids was advertised on October 10-11, 2003, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
.
23 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
4 Bids received
1 Bid received from a Santa Ana vendor
22D-1
Contract Award for Cold Water
Meters (Spec. No. 03-091)
March 1, 2004
Page 2
Bids were received, opened on November 7, 2003, and evaluated (Exhibit
1). Bids were based on a per-unit basis, with purchases of up to 1000
water meters, depending on type and specific category. The bids
received from the recommended vendors are responsi ve to the
specifications in their respective categories.
FISCAL IMPACT
Funds are available in the Water Quality and Measurement,
Materials and Supplies account (account no. 64~578-6391).
Operating
APPROVED AS TO FUNDS AND ACCOUNTS:
Ja es . Ross
E ecu ive Director
P l'c Works Agency
~"t>,
JGR/WO/03-091.9:li
~ . oma
Execut' e Director
, Finan e & Mgmt. Services Agency
22D-2
ABSTRACT OF BIDS
. CONTRACT AWARD FOR
COLD WATER METERS
(Spec. No. 03-091)
Vendor Marden Busee Badger Meter, Inland Water Measurement
Inc, Works Supply Co. Control Systems
Location Rancho Santa Milwaukee, WI San Bernardino Santa Ana
Margarita
Terms Net 30 Net 30 2% 20-Net 30 Net 30
Category A:
Positive
Displacement
Meters No Bid $ 73,300.00 $ 79,040.00 $ 90,301.00
Category B:
Multi-Jet
Meters $ 91,173.43 No Bid No Bid No Bid
. Category C1:
Turbine Meters $ 29,092.19 $ 32,470.00 $ 29,965,00 $ 57,783.61
Category C2:
Turbine Meter
Replacement
Chambers
$ 16,125.18
$ 12,445.00
$
9,531.00
$ 30,502,50
1% Local
Vendor
Preference
N/A
N/A
N/A
($903,01)Cat A
N/A Cat B
($577.84)Cat C1
($305.03)Cat C2
Sales
Tax(7.75%)
On Low Bid
Categories
$
9,320.59
$
5,680.75
$
738.65
N/A
Total Cost
On Low Bid
Categories
$129,586.21
$ 78,980.75
$ 10,269.65
N/A
.
EXHIBIT 1
22D-3