HomeMy WebLinkAbout22F - TWO MIDSIZE PICKUP TRUCKS
REQUEST FOR
COUNCIL ACTION
A
.
CITY COUNCil MEETING DATE:
APRIL 5, 2004
CLERK OF COUNCil USE ONLY:
TITLE:
APPROVED
[J As Recommended
[J As Amended
[J Ordinance on 1 st Reading
[J Ordinance on 2nd Reading
[J Implementing Resolution
[J Set Public Hearing For
CONTRACT AWARD FOR
MIDSIZE PICKUP TRUCKS
(SPEC. NO. 04-020)
i
{2¡2;a
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Wondries Fleet Group for the purchase of two
midsize extended cab pickup trucks in the amount not to exceed $33,035;
and establish an additional $5,000 on the annual blanket contract for
. miscellaneous vehicle parts.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget,. and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
Various City agencies utilize midsize pickup trucks to perform routine
business. The Treasury and Customer Service Division of the Finance
and Management Services Agency utilizes pickup trucks for the water
meter reading routes. The Public Work Agency's Maintenance and
Sanitation Inspection Division uses pickup trucks for parking control,
preceding the street sweepers 011 City roadways. Due to age, mileage
and condition, one 1995 S-10 pickup truck has been budgeted and
approved for replacement in the current fiscal year. A second 8-10
pickup truck is a model year 2000 and in need of replacement due to a
collision, rendering it inoperable.
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22F-1
Contract Award for Midsize Pickup Trucks
(Spec. No. 04-020)
April 5, 2004
Page 2
The notice inviting bids was advertised on February 11-12, 2004, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
34 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
6 Bids received
Bids were received and opened on March 3, 2004 (Exhibit 1). The bid
from Wondries Fleet Group is responsive to the specifications and meets
the City's requirements.
In addition, the City establishes blanket order contracts with various
vendors on an annual basis. The contracts facilitate purchases that
are required on a recurring basis and reduce the number of small value
orders. However, the purchase of the pickup trucks, when added to the
vendor's fiscal purchases, will exceed the $10,000 aggregate total, and
requires Council approval. Staff recommends Council approval of a
$5,000 blanket order contract.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement
Machinery & Equipment account (account no. 76-145-6641) for $33,035;
and Equipment Maintenance, Garage Operation, Operating Materials &
Supplies account (account no. 75-111-6391) in the amount of $5,000.
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f¿' Director
and Management
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RRC(KM/04-020.2:1i
Services Agency
22F-2
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ABSTRACT OF BIDS
CONTRACT AWARD
MIDSIZE PICKUP TRUCKS
(SPEC. 04-020)
Vendor
Location
Terms
Engine
Truck
2 Trucks
Sales Tax
Tire Fee
Total
Term Disc.
Wondries
Fleet
Group
Alhambra
$1,000
Before 30
Days
3.5 liter
$15,789.00
$31,518.00
2,447.30
10.00
$34,035.00
Grand Total $33,035.00
(1,000.00)
DELIVERY
Trucks
60-90
Days
Chevy
Colorado
2004
Fairway
Ford
Sales
Placentia
30 days
3.0 liter
$15,785.00
$16,585.00
$32,370.00
2,508.68
10.00
$34,888.68
$34,888.68
45-60
Days
Ford
Ranger
2004
SUMMARY OF BID AWARD,
TOTAL AWARD IN THE AMOUNT OF:
Fairway
Ford
Sales
placentia
30 days
4.0 liter
$16,385.00
$17,185.00
$33,570.00
2,601. 68
10.00
$36,181.68
$36,181.68
45-60
Days
Ford
Ranger
2004
Lake
Chevrolet
Lake.
Elsinore
30 days
3.5 liter
$17,091.00
$34,182.00
2,649.11
10.00
$36,841.11
$36,841.11
(no quote)
Chevy
CS15653
2004
Bob
Stall
Chevrolet
La Mesa
30 days
3.5 liter
$17,877.00
$17,533.00
$35,410.00
2,744.27
incl.
$38,154.27
$38,154.27
60-90
Days
Chevy
Colorado
2004
West
Covina
Motors
West
Covina
30 days
3.5 liter
$20,360.00
$40,720.00
3,155.80
10.00
$43,885.80
$43,885.80
100
Days
Chevy
Colorado
2004
Wondries Fleet Group
$33,035.00 including payment terms discount
EXHIBIT 1
22F-3