HomeMy WebLinkAbout25E - LIBRARY SECURITY DEPT.
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REQUEST FOR
COUNCIL ACTION
.ITY COUNCIL MEETING DATE:
APRIL 5, 2004
TITLE:
AGREEMENT FOR LIBRARY
SECURITY DETECTION SYSTEM AND
AUTOMATED SELF-CHECK UNIT
i
CLERK OF COUNCIL USE ONLY:
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APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1st Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Pubiic Hearing For
CONTINUED TO
FILE NUMBER
-
RECOMMENDED ACTION
2.
.
1.
Direct the City Attorney to prepare, and authorize the City Manager
and Clerk of the Council to execute an agreement with 3M Library
Systems to provide, install, and maintain a 3M Security Detection
System in an amount not to exceed $16,600 with the option to renew a
maintenance agreement annually up to 5 years.
Direct the City Attorney to prepare, and authorize the City Manager
and Clerk of the Council to execute an agreement with 3M Library
Systems to provide, install, and maintain a 3M Self-Check Unit in an
amount not to exceed $34,900 with the option to renew a maintenance
agreement annually up to 5 years.
DISCUSSION
The Library maintains a security detection system to prevent Library
materials from being removed without authorization. The existing system
is out of commission and no longer serviceable by the manufacturer. To
minimize any potential loss of Library material, staff recommends that a
new detection system be purchased. The proposed 3M Security Detection
System is highly recommended because of its reliability and compatibility
with the Library's automation system and hardware.
In addition, as the circulation at the Main Library is projected to
increase due to a reduction in personnel, the closure of the McFadden
Library Learning Center, and the expansion of business hours at the Main
Library, staff recommends the purchase of an automated self-check unit to
allow patron's to check-out, renew, and check-in materials without direct
staff support. The self-check unit will result in improved productivity
and enhanced customer service.
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25E-1
Agreement for Library Security
Detection System and Self-Check Unit
April 5, 2004
Page 2
FISCAL IMPACT
Funds are available in the Library Machinery & Equipment Account (account
no. 11-214-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
Rlt:¿
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Execu lve Director
Finan e and Management Services
Executive Director
Library
RFCA/Library Automation system/lsc
25E-2