HomeMy WebLinkAbout25I - TELEPHONE MAINTENANCE
REQUEST FOR
COUNCIL ACTION
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81TY COUNCIL MEETING DATE:
MAY 17, 2004
TITLE:
CLERK OF COUNCIL USE ONLY:
AMENDMENT OF AGREEMENT
NEC BUSINESS NETWORK
SOLUTIONS, INC.
WITH
APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1" Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
~(2tr;)'(2~--
CITY MANAGER'
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare, and authorize the City Manager and
Clerk of the Council to execute an amendment to the agreement with NEC
Business Network Solutions, Inc. to exercise an option for the first one-
year extension in an amount not to exceed $200,000 for telephone
maintenance and additional related equipment.
DISCUSSION
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City's extensive voice communications network system provides
telephone service to City Hall and to all off-site locations. In June of
2001, the City Council approved a three-year agreement with NEC, with a
provision for three 12-month renewals, to provide telephone maintenance,
repairs and the installation of replacement systems and services for the
City's private telecommunications system network. The term of this
agreement commenced on June 26, 2001 and will expire on June 25, 2004. The
City twice previously amended the agreement to change the scope of
services and related compensation. This will be the third amendment to
the agreement.
The City's Telecommunications Services staff recommends that the City
exercise its option under the original agreement to extend the term for a
one-year period. Compensation under the agreement for service and
maintenance will decrease approximately $26,000 from the past annual term
due to the warranty coverage for upgraded telephone systems installed
during this past year.
Further, staff recommends that authorization be provided to acquire
additional telephone equipment and related services for this vendor in an
amount not to exceed $50,000. Requirements for such equipment regularly
emerge in the course of normal City operations and, at times, under
.critical circumstances. Since the City telephone system is standardized
nd exclusively provided by this vendor under the terms of the existing
251-1
Amendment to Agreement
with NEC Business Network
Solutions, Inc.
May 17, 2004
Page 2
competitive selected agreement, alternative brands and vendors are not an
issue.
FISCAL IMPACT
Funds are budgeted and are available
Services account for contractual services
2~1l. (út¡~
Roderick R. Coloma
Executive Director
Finance & Management
Services Agency
251-2
in the FY 03-04 Communication
(account no. 102-171-6291).