HomeMy WebLinkAbout22A - COMPUTER EQUIPMENT
REQUEST FOR
8 COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 21, 2004
TITLE:
CONTRACT AMENDMENT FOR
COMPUTER EQUIPMENT
(SPEC. NO. 02-022)
APPROVED
!:I As Recommended
!:I As Amended
!:I Ordinance on 1st Reading
!:I Ordinance on 2nd Reading
!:I Implementing Resolution
!:I Set Public Hearing For
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CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Amend the contracts for the purchase of computers, peripheral computer
equipment, software, and extended support by $79,803 with the following
8 vendors:
Direct Manufacturer:
Value Added Reseller:
Gateway
Hewlett Packard
En Pointe Technologies
Future Computing Solutions
Sehi Computer Products
DISCUSSION
Various departments are seeking to purchase or replace computer related
services and equipment. Staff recommends amending the contracts with
the direct manufacturers and value-added resellers to allow for
solicitation of competitive quotes under the terms and conditions of
the City's Strategic Plan contracts.
The Personnel Services Agency's Risk Management Division requires a
tablet and a laptop computer for off site use by the Loss Control
Technician and Workers Compensation staff. The computers will be used
during safety meetings, emergency operations preparedness meetings, and
other meetings, whereas a desktop computer may not be available or
appropriate. The equipment will replace existing computer laptops that
are considered obsolete.
8
22A-1
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Contract Amendment
(Spec No. 02-022)
June 21, 2004
Page 2
for Computer Equipment
The Finance and Management Services Agency, Information Services
Division uses data cartridges to back up data and computer programs
stored on the hard drives of over 85 servers in the City's data center
on a daily basis. The copied information serves as a guard against the
possibility of lost or ruined information on a physical hard drive.
The City of Santa Ana's Information Systems Strategic Plan included the
acquisition of a high speed and highly reliable computer network for
various departments to improve communication. In support of the
computer network infrastructure, the Information Services Division of
the Finance and Management Services Agency requires on-site, 24-hour,
7-days-per-week extended service to facilitate uninterrupted
communication throughout the City.
In addition, the Finance and Management Services Agency's Management
and Support Division is requesting the purchase of a machine that would
allow for printing, copying, scanning, faxing, and digital sending from
a single location and facilitate daily operations. A digital sender is
also being requested by the Parks, Recreation and Community Services
Agency.
FISCAL IMPACT
Funds are budgeted and available in the various departmental Machinery
and Equipment accounts (object code 6641), Computer Software accounts
(object code 6661), and Finance and Management Services, Computer
Services Operating Materials and Supplies account (account no. 11-179-
6391) and Other Contract Services account (account no. 11-179-6291).
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Finance and Management
Services Agency
RRC/TO/02.022A4.2:li
22A-2