HomeMy WebLinkAbout22E - ASPHALT PAVEMENT POTHOLE
REQUEST FOR
COUNCIL ACTION
A
8
CITY COUNCIL MEETING DATE:
JULY 6, 2004
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARD FOR
ASPHALT PAVEMENT POTHOLE
(SPEC. NO. 04-046)
REPAIRS
APPROVED
(J As Recommended
(J As Amended
(J Ordinance on 1 st Reading
(J Ordinance on 2nd Reading
(J Implementing Resolution
(J Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Hardy & Harper, Inc., a Santa Ana vendor, for
asphalt pavement pothole repairs for a one-year period with provision
for one one-year renewal, in an annual amount not to exceed $325,000.
8 DISCUSSION
The Public Works Agency's Street Maintenance Division is responsible
for maintaining the streets of Santa Ana. Contract services will
include the repair of all potholes a minimum of six inches wide and one
inch deep and the repair of damaged pavement areas not exceeding 25 sq.
ft. in si ze and two inches in depth with an asphal t overlay. In
addition, the contract will provide for sidewalk maintenance, which
includes sidewalk ramping and sidewalk offset grinding, which are used
to reduce risks to pedestrian traffic.
The notice inviting bids was
were solicited. A summary of
as follows:
advertised on April 8-9, 2004, and bids
the bid invitations and bids received is
10 Invitations For Bid mailed
3 Invitations For Bid mailed to Santa Ana vendors
3 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on April 28,
~ 1). The bid from Hardy & Harper,
.. specification.
2004,
Inc.
and evaluated
is
responsive
(Exhibit
to the
22E-1
GS.383
Contract Award for Asphalt Pavement
Pothole Repairs (Spec. 04-046)
July 6, 2004
Page 2
FISCAL IMPACT
Funds are available in the General Fund Public Works
Repair Improvements account (account no. 11-631-6271).
I
,
'-
22E-2
Maintenance
&
APPROVED AS TO FUNDS AND ACCOUNTS:
;J~ Ii Gt¡~ Þ
Rod R. Coloma
Executive Director
Finance & Mgmt. Services Agency
8
8
8
Unit
Unit Quantity Price Amount
Ton 350 $ 655.00 $229,250
SF 5,000 $ 5.00 $ 25,000
SF 500 $ 10.00 $ 5,000
TOTAL: $259,250*
ABSTRACT FOR BIDS -- 04-046 ASPHALT PAVEMENT POTHOLE REPAIRS
VENDOR:
TERMS.
LOC:
HARDY ~ HARPER, INC
NET 30
SANTA ANA, CA
Proposed Work
Repair Potholes
Asphalt Ramp on Sidewalk
Grind Sidewalk Offset
BIDDER:
TERMS:
LOC:
SULLY-MILLER
NET 30
ANAHEIM, CA
CONTRACTING CO.
unit
unit Quantity Price Amount
Ton 350 $ 650.00 $227,500
SF 5,000 $ 18.25 $ 91,250
SF 500 $ 220.00 $110,000
TOTAL: $428,750
Proposed Work
Repair Potholes
Asphalt Ramp on Sidewalk
Grind Sidewalk Offset
BIDDER:
TERMS:
LOC.
Proposed
PALP, INC. DBA
NET 30
LONG BEACH, CA
EXCEL PAVING COMPANY
Work
Unit Quantity
Ton 350
SF 5,000
SF 500
Repair Potholes
Asphalt Ramp on Sidewalk
Grind Sidewalk Offset
SUMMARY OF BID AWARD:
TOTAL BID AMOUNT:
Unit
Price
$1,190.00
$ 25.00
$ 48.00
TOTAL:
Amount
$416,500
$125,000
$ 24,000
$565,500
HARDY & HARPER, INC.
$259,250
ESTIMATED ANNUAL USAGE/TOTAL AWARD AMOUNT:
$325,000
* To detennine evaluation cost, vendors provided quotations for representative jobs that included various quantities
of pothole and sidewalk repairs. Recommended annual amount is based upon past usage and staffs projection for the
next year.
EXHIBIT 1
22E-3
22E-4