HomeMy WebLinkAbout22I - JOHN DEER BACKHOE LEADER
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
AUGUST 16, 2004
TITLE:
APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1 st Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
CONTRACT AWARD FOR A
JOHN DEERE BACKHOE LOADER
(SPEC. NO. 04-101)
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CONTINUED TO
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FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Coastline Equipment, under the Cooperative Purchase
Provision of Los Angeles County, for the purchase of a John Deere
Tractor Backhoe Loader in the amount not to exceed $ 7 7 , 950 . 07 ¡and
establish an additional $10,000 on the annual blanket contract.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
The Public Works Agency's Water/Sewer Maintenance Division has been
charged with repairing and installing new sewer lines that facilitate
the 46,000 sewer services within the City. Due to its age, worn
condition and engine hours, a 1993 John Deere 510 backhoe has been
budgeted and approved for replacement in the current fiscal year.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase
against contracts from any public agency utilizing a competitive bid
process. The Los Angeles County contract with Coastline Equipment for
a John Deere tractor backhoe loader was awarded as a result of open,
competitive bidding, and meets the City's requirements.
221-1
CS. 383
Contract Award for a John
Backhoe Loader (Spec. No.
August 16, 2004
Page 2
Deere
04-101)
In addition, the City annually establishes blanket order contracts of
up to $10,000 with various vendors on a fiscal year basis. The
contracts facilitate purchases that are required on a recurring basis
and reduce the number of small value orders. However, the purchase of
the John Deere tractor backhoe loader, when added to the vendor's
fiscal purchases, exceeds the $10,000 aggregate total, and requires
Council approval. In order for Fleet Maintenance to continue small
dollar purchases from Coastline Equipment, staff recommends Council
approval of a blanket order contract.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Replacement
Machinery & Equipment account (account no. 76-145-6641) in the amount
of $77,950.07i and Fleet Service Operating Materials and Supplies
account (account no. 75-111-6391) in the amount of $10,000.
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Director
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RRC/KM/04-101.2:li
221-2