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REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 7, 2004
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACTS RENEWAL FOR
VEHICLE PARTS
(SPEC. NO. 02-124)
APPROVED
(J As Recommended
[j As Amended
(J Ordinance on 1 st Reading
(J Ordinance on 2nd Reading
(J Implementing Resolution
(J Set Public Hearing For
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Úi2Ja
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Renew the contracts for the purchase of Original Equipment Manufacture
vehicle parts and vehicle shop repairs. for a one-year period, in the
following annual amounts not to exceed:
Vendor:
Location:
Brand:
Annual
Contract:
Power Chevrolet - Irvine
Power Ford - Tustin
Selman Chevrolet
Showcase Chevrolet
Irvine
Tustin
Orange
Westminster
Chevrolet
Ford
Chevrolet
Chevrolet
$40,000
$60,000
$25,000
$15,000
DISCUSSION
The Finance and Management Services Agency's Fleet Maintenance Division
is responsible for the maintenance and repair of over 800 City vehicles
at the Corporate Yard Facility. General Motors and Ford Original
Equipment Manufacture (OEM) automotive and truck parts are required for
the preventive maintenance of City-owned vehicles. The repair parts
are non-stock and purchased on an as-needed basis for emergency
purposes, and delivered promptly to the City's Corporate Yard.
Parts that are purchased for Chevrolet and Ford vehicles include such
i terns as: starters, al ternators, antennas, mirrors, door handles and
locks, fan kits, hazard signal light knobs, and ignition locks. In
addition, vehicles are sent out to dealer shops for repairs requiring
Chevrolet and Ford certification to maintain the warranty coverage.
22C-1
CS. 383
Contracts Renewal for
(Spec. No. 02-124)
September 7, 2004
Page 2
Vehicle Parts
On October 21, 2002, the City Council awarded contracts to the
recommended multiple vendors to allow full coverage of Chevrolet and
Ford OEM vehicle parts for a one-year period with provision for two
one-year renewals. The vendors have agreed to renew with no price
increase. Based upon past usage and staff proj ections, the total
amount has been reduced by 1 7 percent. The vendors have performed
satisfactorily during the past contract period, and staff recommends
the final renewal of the contracts.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment Maintenance Garage
Operation Operating Materials and Supplies account (account no. 75-111-
6391) .
\ 0 . C oma
~ Executi Director
Finance and Management
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RRCjKMj02-124R2.2:1i
Services Agency
22C-2