HomeMy WebLinkAbout25C - CABLING SERVICES
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 20, 2004
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1st Reading
o Ordinance on ~d Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
AGREEMENT FOR CABLING SERVICES
~\t'TYMAN~
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FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute a three-year agreement, with the
option for two one-year extensions with Pacific Coast Cabling to provide
cabling services in an amount not to exceed $150,000 per year.
DISCUSSION
In support of City operations, voice and data communications are provided
to all City service sites. This requires an extensive cabling
infrastructure. Cabling services are needed to support changes, additions
and moves at and between the City sites. This cabling work will ensure
that all City offices and work locations continue to stay connected and
can benefit from new information technology as it becomes available. The
City employs outside qualified vendors to perform needed cabling
services.
The City has standardized its cabling infrastructure with Avaya Systimax.
This was selected because of its durability and flexibility. When
installed by a certified cabling vendor, the product has a 20 year
warranty. Use of this reI iable product has resulted in very low cable
maintenance costs for the City. The cabl ing vendor / s who provides such
services to the City of Santa Ana must meet strict manufacturer
certifications.
At the end of July 2004, the City's Telecommunications Services unit
issued a Request for Proposal (RFP) for "Cabling Services." Formal legal
notice was posted in the newspaper. The RFP was transmitted to 17 firms.
A pre-proposal conference was held to address questions. After a 30 day
response period, ending August 30, 2004, six proposals were received. An
evaluation team reviewed the proposals and rated them according to an
evaluation criteria set forth in the RFP.
25C-1
Agreement for Cabling Services
September 20, 2004
Page 2
Based on the assessment of competitive proposals and ratings by the
evaluation team, staff recommends that an agreement be established with
Pacific Coast Cabling to provide cabling services to the City.
FISCAL IMPACT
Funds are budgeted and are available in the FY 04-05 Communication
Services account for contractual services (account no. 102-171-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
o .C
Executi ~irector
Finance & Management Services Agency
25C-2