HomeMy WebLinkAbout22C - JANITORIAL SUPPLIES
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 4, 2004
TITLE:
CLERK OF COUNCIL USE ONLY:
CONTRACTS AWARD FOR
JANITORIAL SUPPLIES
(SPEC. NO. 04-106)
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
if
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L~~.I/i;02
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for janitorial supplies for a period of one year with
provision for two one-year renewals in a total annual aggregate amount
not to exceed $65,521 with:
Gale Supply Company
Kathco Products
Maintex, Inc.
Waxie Sanitary Supply
Xpedx
DISCUSSION
The Central Stores Section of the Finance and Management Services
Agency provides janitorial supplies such as brooms and brushes, trash
cans, cleansers, polishes, soaps, and disinfectants as necessary to
maintain the needs of various departments throughout the City. The
contracts for janitorial supplies are designed to provide quality
products at a significant savings based on quantity pricing.
The notice inviting bids was advertised on August 18 and 20,
bids were solicited. A summary of the bid invitations
received is as follows:
2004, and
and bids
34 Invitations for Bid mailed
2 Invitations for Bid mailed to Santa Ana vendors
8 Bids received
2 Bids received from Santa Ana vendors
22C-1
CS. 383
Contracts Award for Janitorial
Supplies (Spec. No. 04-106)
October 4, 2004
Page 2
Bids were received and opened on August 20, 2004 (Exhibit 1).
received from the recommended vendors are responsive
specifications and meet the City's requirements.
The bids
to the
FISCAL IMPACT
Funds are available in the various department Operating Materials and
Supplies accounts (object codes 6391) .
~ Executi Director
Finan~e :n:m:anagement Services Agency
~~.
RRC/TO/04-106.2:li
22C-2
ABSTRACT FOR BIDS -- 04-106 JANITORIAL SUPPLIES
BIDDER: UNISOURCE WORLDWIDE WAXIE SANITARY KATHCO
INC. SUPPLY PRODUCTS
LOC: LA PALMA, CA SANTA ANA, CA COMMERCE, CA
CATEGORY 1 $ 1,078 $ 1,224 $ 1,280
CATEGORY 2 INCOMPLETE $20,504 $16,366
CATEGORY 3 $ 3,802 $ 3,040 $ 3,155
CATEGORY 4 $ 5,198 $ 4,570 INCOMPLETE
CATEGORY 5 $ 1,588 NO BID NO BID
CATEGORY 6 $ 1,351 $ 1,016 $ 1,155
CATEGORY 7 $ 635 $ 551 $ 550
EST. ANNUAL AMTS: $ 4,056 $16,916
7.75% TAX: $ 314 $ 1,311
CONTINGENCY: $15,000* $10,000*
TOTAL: $19,370 $28,227
BIDDER: GALE SUPPLY MAINTEX, INC. CLEAN SOURCE
COMPANY
LOC: LOS ANGELES, CA INDUSTRY, CA COMMERCE, CA
CATEGORY 1 $ 797 $ 1,459 $ 1,432
CATEGORY 2 $20,305 INCOMPLETE $24,835
CATEGORY 3 $ 3,085 $ 3,240 $ 4,922
CATEGORY 4 $ 4,410 NO BID $ 4,356
CATEGORY 5 NO BID $ 1,283 $ 1,404
CATEGORY 6 $ 1,626 NO BID $ 2,227
CATEGORY 7 $ 696 NO BID $ 700
EST. ANNUAL AMTS: $ 797 $ 1,283
7.75% TAX: $ 62 $ 99
CONTINGENCY: $10,000* $ 277
TOTAL: $10,859 $ 1,659
* INCLUDES BLANKET ORDER AMOUNT
CATEGORY 1 - Waste Receptacles
CATEGORY 2 - Chemicals & Odor Control
CATEGORY 3 - Brooms, Brushes & Accessories, Mopping Equipment
CATEGORY 4 - Hand Care/Soap and Feminine Hygiene Products
CATEGORY 5 - Floor Care
CATEGORY 6 - Floor Pads, Sponges & Abrasives
CATEGORY 7 - Utility Cleaning Tools
TOTAL CONTRACT AWARDS IN A TOTAL ANNUAL AMOUNT OF: $65,521
EXHIBIT 1
22C-3
CHEM TECH
PRODUCTS
SANTA ANA, CA
INCOMPLETE
INCOMPLETE
$ 3,286
$ 4,591
NO BID
$ 1,360
$ 618
XPEDX
INDUSTRY, CA
NO BID
INCOMPLETE
INCOMPLETE
$ 4,181
$ 1,325
$ 1,310
$ 720
$ 4,181
$ 324
$ 901
$ 5,406
22C-4