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INSURANCE NOI ON FILE
WORK MAY NOl PROCEED
CLERK OF COUNCIL
DATE: J-3/-o1-
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N-2004-100
CONSULTANT AGREEMENT
THIS AGREEMENT made and entered into this 15th day of June 2004 by and between
Cynthia Valles, an individual (hereinafter "Consultant"), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the
State of California (hereinafter "City").
RECIT ALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
mobile home mediation services.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1.
SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2.
COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement shall not exceed $10,000.00 during the term of this Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3.
TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2005, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the Executive Director of the
Community Development Agency and the City Attorney.
4.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter ofthis Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1 ,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to commencing
the performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
c. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i)
Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii)
Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
2
(iii)
Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
d. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6.
INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7.
CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
3
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8.
CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9.
NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Executive Director of the Community Development Agency
City of Santa Ana
Housing Division
20 Civic Center Plaza (M-37)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6736
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Cyndee Valles
9713 Indian Creek Way
Escondido, California 92026
4
A party may change its address by giving notice in writing to the other party. Thereafter,
any notice, tender, demand, delivery, or other communication shall be addressed and transmitted
to the new address. If sent by mail, any notice, tender, demand, delivery, or other
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, any notice, tender, demand, delivery, or
other communication shall be effective or deemed to have been given twenty-four (24) hours
after the time set forth on the transmission report issued by the transmitting facsimile machine,
addressed as set forth above. For purposes of calculating these time frames, weekends, federal,
state, County or City holidays shall be excluded.
10.
EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms ofthis Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12.
TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
5
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13.
DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14.
JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15.
PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
16.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
II
II
II
6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
CITY OF SANTA ANA
.~L~
PATRICIA E. HEALY
~ Clerk of the Council
u ~
~~AM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
7 i' ,
By: /~{.c'lD . \ /;Ji '
Laura Sheedy \
Assistant City Attorne
VED AS TO CONTENT:
CONSULTANT
PATRICIA C. WHITAKER
Executive Director
Community Development Agency
7
JU~ 15 2004 10:27AM
HP LASERJET 3200
p.2
éynthia D. Valles
9713 Indian Creek Way
Escondido, CA 92026
(760) 751.1087
CeU (760) 518-7548
Mrs. Rebecca Leifkes
Housing Division
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92702
Revised Proposal to the City of Santa Ana Housing Division
~ Process client complaints
~ Rights and Responsibilities explained to property owners and tenants
~ Resolve differences between individuals or groups through mediation including
analysis of information, facilitation of procedure and guidance of disputants to
resolution.
~ Process discrimination complaints based on protected classes with determination
of appropriate action or referral to enforcement agency.
~ Rate of $40.00lhourly
~ Cost of Mediation is included in hourly rate.
~ Mileage as allowed by government
EXHIBIT tr-~
. .
.
EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
This endorsement modifies such insurance as is afforded by the provisions of Policy
# relating to the following:
1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out of the operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
, this endorsement form as a part of
Named Insured
Countersigned by
Authorized Representative
8
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ACORD... CERTIFICATE OF LIABILITY INSURANCE P1DC 09-07-2004
I'ffCJOUUR THIS CERTIFICATE IS ISSUED AS A MÀTTER OF INFORMATION
USAA INSURANCE AGENCY, INC/PHS ONLY AND CONFERS NO RIGHTS UPON THE CEFlTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
812846 P: (888)242-1430 F: (877) 905-0457 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
P. O. BOX 33015 INSURERS AFFORDING COVEAAGE
SAN ANTONIO TX 78265
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INSll"liflB:
CYNTHIA D VALLES INSUReR c:
9713 INDIAN CREEK WAY IN5IIfI~fI °,
ESðONDIDO CA 92026 INSUAEII E:
COVERAGES
TH. pouCIES OF INSURANCE LISTEO ElELOW HAVE BEEN IS5UED TO THE INSURED NAMED AElOVe 1'01'1 THE POUCY pelllOD INDICATED. NOTWITHSTANDING
Atl'f REQUIREMENT. TEIIM OR CONDITION OF ANY CONTRACT OR OTHER DOCUM.IIIT WITH RESPECT TO wHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED ElY THE POUCIES DESCRIBED HEREIN IS SUB,/ECT TO All. THe URMS. EXCLUSIONS AND CONDITIONS OF SUCH
POUCIES. AGGREGATE LIMITS SHOWN MAY HAVE BEE~, REDUCliO BY PAID CLAIMS. --
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A - 5MMERCIAL GiNEHAL LIAIIIUTY 65 SBM PY2472 06/15/04 06/15/05 fiR( DAMAGE ,Any ..... roo) .300.000
- CI.AIMS MADE 00 OCCUR Mm EX~ IAny on. POI''''''' .10.000
X Business Liab I'EflSClIIIAI. . ADV INJURY $1 000 000
GENERAL AGGIlEGATE .2.000 000
~'L AGCII\lir'l:: APril ~IiR: !!!£PIICTI¡¡ . CDMPIOP AOO $2 000,000
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Those usual to the Insured's Operations. Certificate holder: City of Santa
Ana, its officers, agents, employees and volunteers are an Additional Insured
per the 8S0449, endorsed to this policy.
CERTIFICATE HOLDER I X I ADDrTlfJl'IAL INSURED; 1NS1JI/ÐI1.67H~ A CANCEUATION
SHOULD ANY OF THE AIOVI! D~SCAIBED POUCIES BE CANCI!lLiD IEFOA~ THE
EXPIRATION DATE THEREOF. THE ISSUING IN$URER WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE 110 DAYS FOA NON-PAYMENTI TO THE CERTIFICATE
City of Santa. Ana HOLDER NAMEO TO THE LEFT. BUT FAIWRIi TQ DO SO SHALL IMPOSE NO
OBUGATION OR LlABIUTV OF ANY KIND UPON THE INSURER. ITS AGENTS OR
20 Civic Plaza Center PO Box 1968 REPRESENTATIVES.
Santa Ana Ca 92702. Aur_fIÐ'Rf.NT~
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following: 65 S8M PY2472
BUSINESS LIABILITY COVERAGE FORM
C. Who is an insured in the BUSINESS
LIABILITY COVERAGE FORM is
amended to include as an insured the
person or organization shown in the
Declarations but only with respect to
liability arising out of the operations of the
named insured.
For losses covered under the BUSINESS
LIABILITY COVERAGE of this policy this
insurance is primary to other valid and
collective insurance which is available to
the person or organization shown in the
Declarations as an Additional Insured.
City of Santa Ana
20 Civic Plaza Center Plaza
PO Box 1988
Santa Ana CA 92702
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Form 58 0449 0593 Printed in U.S.A (NS)
Copyright, Hartford Fire Inr.urance Company, 1993
THIS ENDORSEMENT CHANGES THE POUCY. PLEASE READ IT CAREFULLY.
POLICY CHANGE
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Policy Number: 65 SBM PY2472
COpy
This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated below:
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Named Insured and Mailing Address:
CYNTHIA D VALLES
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ESCONDIDO CA 92026
Policy Change Effective Date: 08/30/04
Effective hour is the same as stated in the
Declsrations Page of the Policy.
Policy Change Number: 001
Agent Name:
Code:
USAA INSURANCE AGENCY, INC/PHS
812846
-
POLICY CHANGES:
NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE
-
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BUSINESS LIABILITY OPTIONAL COVERAGES ARE REVISED
-
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ADDITIONAL INSURED(S) ARE ADDED
THE FOLLOWING ARE ADDITIONAL INSURED FOR BUSINESS LIABILITY COVERAGE IN
THIS POLICY.
LOCATION 001 BUILDING 001
PERSON/ORGANIZATION: SEE FORM IH 12 00
-
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FORM NUMBERS OF ENDORSEMENTS ADDED AT ENDORSEMENT ISSUE:
IH12001185 ADDITIONAL INSURED - PERSON-ORGANIZATION
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PRO RATA FACTOR:
1. 000
THIS ENDORSEMENT DOES NOT CHANGE THE POLICY EXCEPT AS SHOWN.
Form 55 121103 92T Printed in U.S.A.
Process Date: 09/01/04
Page 001
Policy Expiration Date: 06/15/05
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POLICY NUMBER: 65 SBM PY2472
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - PERSON-ORGANIZATION
CITY OF SANTA ANA AND ITS
EMPLOYEES AND VOLUNTEERS
20 CIVIC PLAZA
P. O. BOX 1988
SANTA ANA, CA 92702
Form IH 12001185 T SEQ. NO. 001
Process Date: 09/01/04
~¥,J~; (L¡ "II Ii
OFFICERS, AGENTS,
Printed in U.S.A. Page 001
Expiration Date: 06/15/05
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WORKERS ' COMPENSATION DECLARATION
I ~~H iA""2>. ti+ I ~ hereby affirm under penalty of perjury, the
(Name/Title)
following declaration:
I certify on behalf of
contract with the #0 US-Ù\1
'HiA:2). VA lIe, that during the term of my
rganization Name)
PRo- ð '1.e.A- ~ , City of Santa Ana, I will not
employ any person in any manner so as to become subject to the workers' compensation
laws of California, and agree that if! should become subject to the workers'
compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply
with those provisions.
DATE: 08- 3/- 0 ,¡
By: t!t.jN7 H-;¡t¡.:J:::>. V,q I k:.s
Name: CytJ7'Hi.4 ~. tI~I/~
Title: ¿)tJ.),7e¿
Telephone { 7¿'~ 7S-/-(O 81
WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS
UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES
AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000). IN
ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR
IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES.
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