HomeMy WebLinkAboutCA EMPLOYMENT DEV DEPT 4 - 2004
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CERTIFICATION REGARDING SIGNATORY AUTHORITY
TO ENTER INTO AN AGREEMENT WITH THE
STATE OF CALIFORNIA
EMPLOYMENT DEVELOPMENT DEPARTMENT
The undersigned certifies and warrants on his or her own behalf that as the
signatory to this Agreement, he or she has the authority to execute this
Agreement on behalf of their respective entity-
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction.
City of Santa Ana
Contractor Organization Name
David N. Ream, City Manager
Name and Title of Authorized Signatory
~> /ð¿7è'L
Signature Date .
M589573
EDD Contract No.
Project Code 365
STANDARD AGREEMENT FOR EMPLOYMENT SERVICES
This Agreement is entered into by and between the Santa Ana W/OIRfK Center hereinafter
referred to as the "Administrative- Entity," and the Employment Development Department of
the State of California, hereinafter referred to as "EDD." The purpose of this Agreement is for
EDD to provide specific employment services to the Administrative Entity. All services shall
be performed in accordance with the provisions hereinafter ~nd .hereinexpressed.
1.
The term of this Agreement shall be from July 1, 2004 through June 30, 2005.
2.
The Administrative Entity shall reimburse EDD in the amount not to exceed Eighty-five
thousand, seven hundred sixty-six and No/100 Dollars ($85,766.00) for the services
to be provided 85 set forth in this Agræment.
3.
The following exhibits are attached hereto and are made a part of this Agreement: (A-G)
Exhibit A, Scope of Services to be Performed
Exhibit B, Budget Schedule of Expenditures
. Exhibit.C,Budget Det~il.sheet
and Certi fications
IN WITNESS WHEREOF, this A reement has been executed b the arties hereto.
EDD AdminiS!l:ative Er1tiIy.
Employment Development Department Santa Ana W/OIRlK Center
Ex. D. Anti-Lobbying
EX.E. Acknowledgement
EX.F. Drug Free Work Place
EX.G. Certifications
By (Authorized Signature)
"'l!
Printed Name and Trtie of Person Signing
Geneva Robinson
-Southern Job Service Division Chief
Printed Name and Title of Person Signing
David Ream
City Manager
Address
8977 Activity Road-A
San Diego, CA 92126
Address
DEPARTMENT OF GENERAL SE
A'[I'ØIi
~£ ~EALY
-=.. OF THE COIINelL
DE 8798 Rev. 4(9/01) State of-Califomia/Employment Development Department
P.O. Box 1988-M31
Santa Ana,CA 927D2
VICES USE OþfÞìfROVED AS TO FOE '.
~;~A E~ST~
Assistant City ¡\ttorney
EDD Contract No. M589573
EDD/Admjnistrahve Entity
Page 2 of 5
4. FISCAL PROVISIONS: The specific cost for services provided under the Agreement are
set forth in Exhibit B entitled "Budget." The EDDwill begin invoicing once the Fiscal
Programs Division has received a copy of the contract signed by both parties. The EDD will
invoice on or about the 10th of each month based upon actual expenditures. These
expenditures will be supported by monthly expenditure reports, which wilt accompany the
invoices. Invoices will reference the EDD contract number and will be sent to:
Santa Ana W/OIRlK Center
Administrative Entity's Name
1000 E. Santa Ana BlVd. Ste. ZOO
Address
Santa Ana.CA -9210 1
City, State, Zip
Lvdia MorQan
Attn;
In consideration of the performance and completion of the foregoing and upon receipt of a
detailed im/oiœ,in triplicate, .monthLy.in arrears, the Adminislrative En1iÌ 'shall.issue
payments so that they are received by EDD no later than the 23'd day of each month. This
is so that EDD may deposit such payments in a timely manner with the State Controller for
disbursements occurring at the end of the billing period. The payments shall reference the
invoice number and be sent to:
Employment Development Department
AccountingSection,MIG 70
P.O. Box 826217
Sacramento, CA 94230-6217
Within the authorized closeout period or 60 days after the end of the contract period,
whichever is earlier, EDD will submit a final report reflecting actual expenditures. If a refund
is due the Administrative Entity, it will be submitted with the final report. If actual
expenditures exceed payments, the Administrative Entity will then be billed for the
difference.
5. CONTRACT MONITORS: The name and address of the Contract Monitors for EDD and the
Administrative Entity are as follows:
EDD
Job Service
Administrative Entity's Name
Administrative Entity
Santa Ana W/OIRfK Center
Administrative Entity
1000 E. Santa Ana Blvd.. Ste. 103
Address
Santa Ana. CA92701
City, State, Zip
Rob Claudio
Attn:
1000 E. Santa Ana Blvd.. Ste. 200
Address
Santa Ana, CA 92701
City, State, Zip
Lydia MorQan
Attn:
EDD Contract No. M589573
EDD/Administrative Entity
Page 3 of 5
6. GENERAL TERMS AND CONDITIONS
A. APPROVAL: This Agreement is of no force or effect until signed by both parties and
approved by the Department of General Services, if required.
B. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid
unless made in writing, signed by the parties and approved as required. No oral
understanding or Agreement not incorporated in the Agreement is binding on any.of the
parties.
C. AUDIT: EDD agrees that the Department of General Services, the Bureau of State
Audits, or their designated representative; and an authorized representative of the
Administrative Entity shall have the right to copy any records and supporting
documentation pertaining to the performance of this Agreement. The EDO agrees to
maintain such records for possible audit fora minimum of three (3) years after final
payment, unless a longer period of records retention is stipulated. The EDD agrees to
allow access to such records during normal business hours and to allow interviews of
any employees who might reasonably have information related to such records. (GC
8546.7).
EDD shall maintain records documenting payments received and provided under this
Agreement for at least three years from the final payment date of this Agreement. ~f
EDD receives notice that any litigation, claim, or audit has begun before the expiration of
the three-year period, the records shall be retained until all litigation, claims, or audit
findings are resolved.
EOD may maintain any of the records required to be kept under this Agreement by
substituting photographs, microphotographs, or other -authentic reproductions of such
records.
D. AMERICANS WITH DISABILITIES ACT: The EDD agrees to comply with the
Americans with Disabilities Act (ADA) of 1900 (42 U.S.C. 12101 et seq.), which prohibits
discrimination on the basis of disability, and all applicable federal and State laws and
regulations, guidelines, and interpretations issued thereto
E. COMPENSATION: The consideration to be paid EDD, as provided herein, shall be in
compensation for all of EOO's expenses incurred in the performance hereof, including
traver, per diem, and taxes, unless otherwise expressry so provided.
F- DISPUTES: In the event of a dispute between EDD and the Administrative Entity over
any part of this Agreement, the dispute may besubmilted to nonbinding arbitration -upoo
the consent of both parties. An election for arbitration pursuant to this Agreement shall
not preclude either party from pursuing any remedy for relief otherwise available. EDD
shall continue with the responsibilities under this Agreement during any dispute.
G. INDEMNIFICATION: In accordance with provisions of Section 895.4 of the California
Government Code, -each party her€to agræs to indemnify and hold the other party
harmless from all liability for damage to persons or property arising out of or resulting
from the acts or omissions of the indemnifying party.
EDD Contract No. M589573
EDD/Administrative Entity
Page 4 of 5
H. INDEPENDENT CAPACITY: Each of the parties and the agents and employees of
each party in the performance of this Agreement shall act in an independent capacity
and not as officers and agents of the other party.
I. INSURANCE: The State of California has elected to be insured for its general liability,
motor vehicle, and Workers' Compensation liability exposures through a self-insurance
program. EDD is covered by a self-insured plan for general liability administered by the
State Attorney General's office. eDD is covered by Workers' 'Compensation insurance
pursuant to agreement with the State Compensation Insurance Fund. EDD is covered
by self-insured vehicle liability administered by the Office of Insurance and Risk
Management of the Department of General Services.
J. NON-DISCRIMINATION: The EDD agrees to conform to nondiscrimination provisions of
the Workforce Investment Act (WIA) and other federal nondiscrimination fequirements
as referenced in 29 CFR, Part 34, Subpart B, Section 34.20. Both parties to this
Agreement agree to adhere to appropriate federal and State legislation concerning
nondiscrimination and affirmative action procedures.
K. PROGRAM OPERATION: EDD shall administer this Agreement in accordance with the
Federal Workforce Investment Act, Unemployment Insurance Code, and applicable
federal and State regulations and directives.
I. TERMINATION: This Agreement may be terminated by either of the parties by notifying
the other party in writing 30 days prior to the effective date of termination.
1. If during the term of this Agreement, the State and/or federal funds appropriated for
the purposes of this Agreement are reduced or eliminated by the California
Legislature or the United States government, the Administrative Entity may
immediately terminate this Agreement upon written notice to EDD.
2. If this Agreement is terminated before the end of its term, EDD shall be paid for all
staff time encumbered or used during this Agreement through the date of
termination.
3. Notice required by this paragraph will be effective upon delivery to the Contract
Monitor.
M. TIMELINESS: Time is of the essence in this Agreement.
N. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other
provisions of this Agreement have force and effect and shaH not be effected thereby.
O. CONFIDENTIALITY PROVISION: Both parties to this Agreement agree to protect
confidential an<:! sensitive information from loss, and unauthorized access,use,
modification, disclosure or destruction. Both parties agree to use the protected
information pursuant to applicable laws including but not limited to, Civil Code Sections
1798 et seq., '(The California Information Practices Act); the California Unemployment
EDD Contract No. M589573
EDD/Admfnfstrative Entity
Page 5 of 5
Insurance Code Sections 1094 and 2111; the California Penal Code Section 502: and
the Public Law 104-191 {HeaUh Insurance Portability and AœountabiJity Act of 1996).
EDD Contract No.: M589573
EDDfProject Code: 3"65
Employment Development Department
FEZ Daisy Wbeèl Network'Program
Scope of Work
I.
TERM
July 1, 2004 througbJune 30,2005
PURPOSE
The FEZ Daisy Wheel Network Program will provide vocational/occupational training, employment
strategies, education, and supportive services to individuals who reside in the Federal Empowennent
Zone.
II.
III. POPULATION TO BE SERVED
The population to be served are Federal Empowennent Zone residents 18 years and older.
Eligibility wHl be determined by age, address, and by Right to Work documentation;
IV. PROGRAM DESIGN, ELEMENTS, AND OUTCOMES FOR EMPLOYMENT DEVELOPMENT
DEPARTMENT
A. Program Design:
a. Provide an intake assessment (for screening) of each FEZ resident that includes a review
of academic and occupational skills levels as weIhs service needs;
b. Develop an Individual Service Plan including notifying achievement objectives.
B.Program "Elements:
a. The following program elements will be made available to eligible residents expected to
enroll in the FEZ Daisy Wheel Network Program for participation in activities aimed at
providing a comprehensive strategy that addresses employment and training needs:
i. vocational/occupational training,
ii . employment strategies,
iii. education, and
iv. supportive services
C. Perfonnance Outcomes
a. 100 FEZ residents will be served
b. Of the 100 FEZ residents served, 50 (50%) will be provided additional services as needed
c. Ofthe 100 FEZ residents served, 40 (40%) will be provided with work experience,
receive On-the-Job Training, receive retention services, attend English as a Second Language
classes, be provided with skill upgrades, and have access to paid internships.
d. Of the 100 FEZ residents served, 30 (30%) will be placed in unsubsidized employment
(this 30% number can be counted as part of the 40% mentioned in item # 3)
e. Planned enrollments by Quarter:
1st 2" 3rd 4
tr. Qtr. Qtr.
35 15 35 15
EXHIBIT A
V. SERVICES WILL BE PROVIDED AT:
Employment Development Department
1000 E. Santa Ana Blvd., Suite 200
Santa Ana, CA 92701
VI. WORK CENTER RESPONSIBILITIES
1. Develop contracts for partners
2. Provide orientation and training on eligibility, referral process, assessment, MIS tracking
system, joint policies and procedures, fiscal billing, documentation,' etc.
3. Develop joint fonns such as application, screening/intake tool, ISP, referral fonn, MIS
fonns, etc.
4. Perfonn Program Monitoring
5. Perfonn Program Reporting
6. Provide partners with on-going technical assistance
7. Provide a quarterly FEZ newsletter
8. Facilitate monthly meetings
VII. EMPLOYMENT DEVELOPMENT DEPARTMENT RESPONSIBILITIES
1. Employment Development Department. will provide eligible FEZ residents with services
designed to meet the FEZ Board requirements. A participant will be provided with one or
more of the following services to assist them in obtaining unsubsidized employment and self-
sufficiency:
. Case management
. Job development
. Placement and retention services
. 4 job search workshops
. Presentations
. Referrals to positive recruitments
. Mailings
2. Evaluate participants- for eligibility and assign those eligible for program services.
3. Perfonn client assessments. Assess education level of FEZ participants through TABE test
and using ISP fonn.
4. Report progress and job placements-to WORK 'Center' FEZ staff
5. Incorporate all service navigator partners' infonnation into each other's marketing materials.
6. Attend monthly partner meetings.
7. Provide WORK Center FEZ staff with monthly and quarterly progress reports.
8. Provide WORK. Center FEZ staff with necessary infonnation for conducting infonnal and
fonnal monitoring of program progress.
9. Meet perfonnance measures. All staff and agencies participating in this project will be held
accountable for achieving their agency FEZ performance measures. .
10. Submit Monthly Statistics Report documentation to FEZ Liaison staff by the 5th of every
month. Report should include new enrollments and a continuous Activity Enr01lment Form.
11. Maintain a current and complete file (electronic as well as a hard copy) for each FEZ
participant: eligibility rloeumentation; registration form; enrollmentfonn; assessment;
Individual Service Plan (ISP); EEO/Grievance; case notes; supportive services
documentation; attendance records; training documentation; etc.
EXHIBIT A
12. Comply with allowable expenses. To be allowable, costs must: a) be reasonable for the
performance of the program; b) conform to any limitations or exclusions set forth in the
program as to types or amount of cost items; c) be consistent with policies and procedures
that apply uniformly to both federally-financed and other activities of the organization; d) be
determined in accordance with general1y accepted accounting principles (GAAP); e) not be
included as a cost or used to meet cost sharing or matching requirements of any other
federally-financed program in either the current or a prior period; and, t) be adequately
documented.
13. Submit in triplicate, a monthly Invoice on City of Santa Ana, Federal Empowerment Zone
Program Subrecipient Request for Reimbursement, showing in detail the amount of money
already expended. Accounting records must be supported by source documentation such as
cancelled checks, paid bills, payrolls, and attendance records. Submit the above stated
documents to Osiel "Ozzie" Madrigal by the tenth (10th) day of the month following the
month in which services are performed.
EXHIBIT A
EDO Contract No. M589573
EDD/ Admtnistrattve Entity
Exhibit B
Page 1 of 1
SCHEDULE OF EXPENDITURES
The following schedule reflects expenditures estimated to be accrued during the
indicated month. It is anticipated that invoicing wHl reflect these amounts or adjustments
thereto.
MONTH
ESTIMATED EXPENDITURES
Amount to be billed based on actual amount of services provided
1. Julv 2004
$ 7147.17*
$ 7147.17*
2. Auaust 2004
3. September 2004
4. October 2004
$ 7147.17*
$7147.17*
5. November 2004
$ 7147.17*
$7147.17*
6. December 2005
7. Januarv 2005
$ 7147.17*
$ 7147.17*
8. Februarv 2005
9. March 2005
$ 7147.17*
$7147.17*
10. April 2005
11. Mav 2005
12. June 2005
$7147.17*
$71"47.13*
TOTAL ~O
(Toequalactual.expenditures not to exceed
total amount set forth in Budget. Exhibit C.)
Contract Name: Santa Ana
Tenn of Contract 07/0t104 to 6130105
Field OffIce/Division.: 042 Santa Ana
Exhibit C
Budget Detail- Sheet (by PYs}
SFY 2004-05*
PERSONAL SERVICES & PERSONNEL BENEFITS (PS & PBI
Classification
EPR-C
Sub-Total
Annual
Salarv
$47,729
Contract
Hours
1725.90
1725.90
PE's
t.OO
1.00
Administrative Staff and Technical (AS&T) (7.44% of (A)
Sub - Total
Personnel Benefits (41.032% of (B) (Includes AS&T)
TOTAL PS & PB
OPERATING EXPENSES & EQUIPMENT (OE&EI
Allocated OE&E (22.88%* of (B)
Direct OE&E
Expense Type
mileage and travel,
supplies and equip
Total Direct OE&E
TOTAL OE&E
CONTRACT TOTAL
* Rates may be subject to change.
$11.733
Est. Cost
$1,713
$1.713
EDD Contract: M589573
Project Code: 365
Total
~
$47.729
$47,729 (A)
$3.551
$51,280 (B)
$21.040
$72,320
$13.446
$85.766
Please Note: If Staff is outstationed DO NOT include the allocated OE&E