HomeMy WebLinkAbout23A - FESTIVAL HALL IMPROVEMENT
REQUEST FOR
COUNCIL/AGENCY
ACTION
MEETING DATE:
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CLERK OF COUNCIL USE ONLY:
DECEMBER 20, 2004
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
APPROPRIATION ADJUSTMENT AND
CONTRACT AWARD FOR FESTIVAL HALL
RESTROOM IMPROVEMENTS (PROJECT
2741A)
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CITY MA AGER
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CONTINUED TO
FILE NUMBER
EXECUTIVE DIRECTOR
RECOMMENDED ACTION
CITY COUNCIL ACTION
1. Approve an appropriation adjustment authorizing a $42,600 loan
repayment from the Central City Redevelopment Project Area (account
no. 510-935-6900-11) and appropriate the funds to the Capital Outlay
Fund expenditure account (account no. 51-012-6631).
2.
Award a contract to Thomco Construction, Inc. ,
responsible bidder, in accordance with the lump sum
$33,500 for restroom improvements at Festival Hall.
the lowest
amount of
3. Approve a Funding Analysis with a total estimated construction cost
of $58,600.
COMMUNITY REDEVELOPMENT AGENCY ACTION
Authorize a $42,600 loan repayment from the Central City Redevelopment
proj ect Area to the Capital Outlay Fund for Improvements Other Than
Buildings.
23A-1
Appropriation Adjustment and
Contract Award for Festival Hall
Restroom Improvements (Project 2741A)
December 20, 2004
Page 2
DISCUSSION
Due to close proximity of Olson Loft project
Sycamore and Second Streets, a noise mitigation
required which consisted of replacement of windows
transmission class rating in compliance with City's
addition an air conditioning system needed to be
doors and windows were to be closed during operating
and Festival Hall on
of Festival Hall was
and doors wi th sound
noise ordinance. In
installed since the
hours.
Olson Company was conditioned to fund $286,000 for noise mitigation. An
agreement was executed between the City and Festival Hall to construct
the noise mitigation improvements prior to occupancy of the lofts.
During the plan check process, the City realized that restroom
accessibility is required to comply with California Building Code. The
noise mitigation improvements were constructed as Phase I to meet the
occupancy schedule for the Olson Loft project.
In order to comply with California Building Code requirement,
improvements for Festival Hall proj ect are required to address
accessibility. Restroom improvements were not part of the
scope of the noise mitigation and not conditioned on Olson
Instead this became an obligation of the Redevelopment Agency
agreement between the City and Festival Hall.
Phase I I
restroom
original
Company.
per the
The Notice Inviting Bids was advertised on September 15 and 17, 2004, and
bids were opened on October 6, 2004. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 3
Contractors requesting bidding documents: 3
Bids received: 3
Bids received from Santa Ana Contractors: 1
Name of Bidder
City
Bid Amount
1. Thomco Construction, Inc.
2. Hanan Construction, Inc.
3. Hardine Enterprises, Inc.
Anaheim
Paramount
Santa Ana
$33,500.00
$42,000.00
$54,460.68
23A-2
Appropriation Adjustment and
Contract Award for Festival Hall
Restroom Improvements (Project 2741A)
December 20, 2004
Page 3
A total of three bids were received, and all were responsive. Thomco
Construction, Inc. submitted the lowest responsive bid for $33,500, which
is below the Engineer's estimate of $50,000. The subject repayment of a
portion of the Redevelopment Agency's debt from the Central City
Redevelopment Project Area to the City's General Fund will provide
$42,600 for accessibilty improvements to the restroom.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act, Environmental
Review No. 01-144 has been completed and a Negative Declaration has been
filed for this project.
FISCAL IMPACT
The Funding Analysis shows a total estimated construction cost of $58,600
for the proj ect (Exhibit 2). Upon approval of the loan repayment and
appropriation adjustment, funds will be available in the Capital Outlay
Fund for Improvements Other Than Buildings (account no. 51-012-6631).
The balance of $16,000 is available in that account for the difference
between the loan repayment and fiscal analysis.
APPROVED AS TO FUNDS AND ACCOUNTS:
V Execu
Coloma
ive Director
Finance & Mgt. Services Agency
Patricia C. Whitaker
Executive Director
Community Development Agency
K:/Construction\RFCA-12-20-04/RFCA Appropriation Adjustment 2741A 20 WD
23A-3
FUNDING ANALYSIS
PROJECT 2741A
FESTIVAL HALL RESTROOM IMPROVEMENTS
Construction Contract
Contract Administration
Inspection and Testing
Contingencies
TOTAL ESTIMATED CONSTRUCTION COSTS
Exhibit 2
23A-4
$ 33,500
7,800
10,600
6,700
$58,600