HomeMy WebLinkAbout25H - ENGINEERING DESIGN SERVIC
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JANUARY 18, 2005
TITLE:
AGREEMENT WITH W. KOO AND
ASSOCIATES, A DIVISION OF
PBS&J FOR ENGINEERING DESIGN
SERVICES
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iJ RECOMMENDED ACTION
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CITY MANAGER
APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1 st Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with W. Koo and
Associates, a Division of PBS&J in the amount of $303,160 for engineering
design services.
2. Approve an appropriation adjustment recognizing funds in the amount of
$530,207 into the Select Street Construction Fund (account nos. 59-01-
5342-5 and 59-01-5343) and appropriating $530,207 to the Select Street
Construction Fund (account no. 59-551-6631, project nos. 1768, 1777,
1778, 1780 and 1825) for the bike trail structure and bridge
rehabilitation projects.
DISCUSSION
The California Department of Transportation (Caltrans) conducts bi-annual
inspections for all bridges in the City of Santa Ana. The results of the
bridge inspections completed in 2004 indicated that rail and deck
rehabilitation improvements are required on three bridges. These bridges
are on the Federal Highway Administration (FHWA) Eligible Bridge List for
highway funding. The City has applied and received funding under the
Highway Bridge Rehabilitation and Replacement program.
Staff has solicited proposals for an engineering consultant to design the
needed improvements on three bridges: Fifth Street and McFadden Avenue
over the Santa Ana River, and Flower Street over the Santiago Creek
Channel. In addition a bike trail structure west of Flower Street between
Dyer Road and Al ton Avenue will be designed to close the gap in the
Alton/Maple bikeway.
25H-1
Agreement with W. Koo and Associates
January 18, 2005
Page 2
Under a separate program, the City has applied for and received funding
through Caltrans to perform seismic retrofit improvements on First
Street, Fifth Street, and McFadden Avenue bridges over the Santa Ana
River. These improvements have been designed and advertised. The
construction contract award is concurrently before Council as a separate
action.
Requests for proposals were sent to six qualified firms and two firms
submitted proposals for the design work. These proposals were evaluated
by a review committee from Public Works to compare the quality of
personnel, client satisfaction and rate schedules. The following is an
average of the final scores:
CONSULTANT
RATING
FEE
.
w. Koo and Associates, a Div. Of PBS&J
Willdan
87
81
$275,600
$358,725
.
Based on their rating, staff recommends the firm of W. Koo and
Associates, a Division of PBS&J be retained for the required services in
the not-to-exceed amount of $303,160. This amount includes a ten percent
contingency to cover any unforeseen tasks, which may require consulting
assistance.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds to pay for the engineering design services will be charged to the
Select Street Construction Fund (account no. 59-551-6631).
APPROVED AS TO FUNDS AND ACCOUNTS:
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James G. Ross
Executive Director
Public Works Agency
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Francisco Gutierrez fJ
Executive Director
Finance & Mgmt. Services Agency
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25H-2