HomeMy WebLinkAboutA-2004-176-01
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A-2004- 176-01
AGREEMENT TO TRANSFER OR PURCHASE EQUIPMENT OR SERVICES
FOR FY04 URBAN AREAS SECURITY INITIATIVE (USA!)
THIS AGREEMENT is entered into this
2004, which
day of
date is enumerated for purposes of reference only, by and between the CITY OF SANTA ANA, a
municipality of the State of California, hereinafter referred to as "CITY", and the COUNTY OF
ORANGE, acting through the OFFICE OF THE DISTRICT ATTORNEY, hereinafter referred to as
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"SUBGRANTEE."
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WHEREAS, CITY, acting through the Santa Ana Police Department in its capacity as the Core
City for the Santa Ana Urban Area under the FY04 Urban Areas Security Initiative, has applied for,
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received and accepted a grant entitled "FY04 Urban Areas Security Initiative" !Tom the federal
Department of Homeland Security, Office of Domestic Preparedness, through the State of California,
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Office of Homeland Security, to enhance countywide emergency preparedness, hereinafter referred to as
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"the grant," as set forth in the grant guidelines that are attached hereto as Attachment A and incorporated
herein by reference.
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WHEREAS, the terms of the grant require that CITY use certain grant funds to purchase
equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant
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purposes.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
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Depending upon the agreement, City may transfer to
SUB GRANTEE, or
1.
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SUBGRANTEE shall purchase, the equipment or services as specified in Attachment B hereto, in
accordance with grant guidelines and in full compliance with all of the subgrantee's purchasing and
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bidding procedures.
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2.
Throughout its useful life, SUB GRANTEE shall use any equipment acquired with grant
funds only for grant purposes, and shall make it available for mutual aid response.
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3.
SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired
with grant funds from damage or destruction and shall provide regular maintenance and such repairs for
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said equipment as are necessary, in order to keep said equipment continually in good working order.
Such maintenance and servicing shall be the sole responsibility of subgrantee, who shall assume full
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responsibility for maintenance and repair of the equipment throughout the life of said equipment.
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If equipment acquired with grant funds becomes obsolete, SUBGRANTEE shall dispose
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of it only in accordance with the instructions of CITY or the agency from which CITY received the
grant funds.
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Upon receipt of an invoice for a purchase of any equipment or services as specified in
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Attachment B, SUBGRANTEE shall submit the invoice to the CITY as soon as practical, but in no
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event later than 30 days after receiving it.
SUBGRANTEE understands that the CITY shall
have
days
to
reimburse
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60
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SUBGRANTEE upon receipt of the invoice, or longer if the Office of Homeland Security takes longer
to issue payment to the CITY.
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By executing this Agreement, SUB GRANTEE agrees to comply with and be fully bound
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by all applicable provisions of the Attachments hereto and shall be fully responsible for payment of
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items purchased that do not adhere to grant guidelines.
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SUB GRANTEE agrees to indemnify, defend and save harmless CITY and the agency
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!Tom which CITY received grant funds, and their officers, agents and employees from any and all claims
and losses accruing or resulting to any and all contractors, subcontractors, laborers, and any other
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person, firm or corporation furnishing or supplying work services, materials or supplies in connection
with SUBGRANTEE's performance of this Agreement, including the Attachments hereto, and from any
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and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or
damaged by SUB GRANTEE in the performance of this Agreement, including the Attachments hereto.
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9.
No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any ofthe parties hereto.
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10.
SUBGRANTEE may not assign this Agreement in whole or in part without the express
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written consent of CITY.
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For a period of three years after final delivery hereunder or until all claims related to this
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Agreement are finally settled, whichever is later, SUB GRANTEE shall preserve and maintain all
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documents, papers and records relevant to the equipment acquired in accordance with this Agreement,
including the Attachments hereto.
For the same time period, SUB GRANTEE shall make said
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documents, papers and records available to CITY and the agency !Tom which CITY received
grant funds or their duly authorized representative( s), for examination, copying, or mechanical
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reproduction on or off the premises of SUB GRANTEE, upon request during usual working hours.
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SUBGRANTEE shall provide to CITY all records and information requested by CITY
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for inclusion in quarterly reports and such other reports or records as CITY may be required to provide
to the agency !Tom which CITY received grant funds or other persons or agencies.
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CITY may terminate this Agreement and be relieved of the delivery of any consideration
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to SUB GRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained in this
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Agreement, including the Attachments hereto, at the time and in the matter herein provided, or b) CITY
loses funding under the grant.
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SUBGRANTEE and its agents and employees shall act in an independent capacity in the
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performance of this Agreement, including the Attachments hereto, and shall not be considered officers,
agents or employees of CITY or of the agency !Tom which CITY received grant funds.
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SUBGRANTEE and its officers, agents, employees shall abide by all applicable federal,
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State and local laws, including all applicable statutes, regulations, executive orders and ordinances.
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IN WITNESS WHEREOF, the parties have executed this Agreement in the City of Santa Ana,
County of Orange, State of California.
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ATTEST:
City Manager
CITY OF SANTA ANA, a municipal
Corporation of the State of California
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Patricia E. Healy
Clerk of the Council
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1 RECOMMENDED FOR APPROVAL:
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Paul M. Walters
4 Chief of Police
5 APPROVED AS TO FORM:
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8 Paula Coleman
Assistant City Attorney
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SUB GRANTEE
Orange County District Attorney's Office
By:
r~&
An~RaCkauckas
District Attorney
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ATTACHMENT A
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Office of Homeland Security
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Governor's Office of Emergency Services
FY04 Urban Areas Security Initiative (U AS I)
Grant Guide for Local Governments
February 24, 2004
Table of Contents
Foreword: Director's Message to Grant Recipients................................................................... 3
Part One - Grant Overview ......................................................................................................... 4
Purpose of this Grant ..............................................................................................................4
Eligible Grant Recipients. .................. ................... ........ ................... ................. ...................... 4
Purpose of this Grant Guide.................................................................................................... 4
Grant Program Differences between FY03 Part II and FY04................................................. 5
Performance Period................................................................................................................. 5
Matching Requirements. ..... ............................... ..... ............................. .................... ........... .... 5
Allocations and Methodologies - Overview........................................................................... 6
Urban Area Allocations ..........................................................................................................7
Transit Agency Allocations ......................................................."...........................................7
Grant Recipient Responsibilities.... ...... ............ .............. ............ ............... .... .................... ...... 8
Applicable Laws, Regulations and Guidance Documents.................................................... 10
National Incident Management System and Incident Command System............................. 10
Due Dates for Grant Documents and Work Completion...................................................... 11
Contact Information ........... ..................... ............ ......................... .............. ........................... 11
Part Two - Program Specific Information ................................................................................ 12
Program Overview......... ... .... .................................... ................. ....... ........................ .... ........ 12
Defmition of Core City and Core County............................................................................. 12
Points of Contact.................. ....................................... ................. ........ ................................. 12
Definition of Urban Area....... ......................... ............ ............... ..................... ...................... 13
Description of Transit Agency........ ......... ............ .............. ............... ...................... .............. 13
Urban Area Working Group ................................................................................................. 13
Urban Areas Approval Authority Body................................................................................ 13
Transit Agency Coordination with Urban Area Working Group ......................................... 14
New Urban Areas - Assessment and Strategy ...................................................................... 14
Transit Agencies - Assessment and Plan .............................................................................. 15
Urban Areas Allocation of Funds ......................................................................................... 16
Transit Agencies Allocation of Funds .................................................................................. 16
Eligible Costs and Activities - Overview.............................................................................. 17
Eligible Planning Activities ""'"''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''....... 18
Eligible Planning Costs.........................................................................................................19
Eligible Equipment Activities and Costs ..............................................................................20
Eligible Training Activities...................................................................................................21
Training Target Audience and Subjects................................................................................ 23
Approval and Reporting ofNon-ODP Sponsored Training ................................................. 23
Eligible Exercise Activities........................ ............... .............................. .................... .......... 24
Eligible Exercise Costs ."......................................................................................................25
Exercise After Action Reports .............................................................................................. 26
Exercise Models, Simulations and .Games........................................................................... 26
Eligible Management and Administration Activities ........................................................... 26
Eligible Management and Administration Costs .................................................................. 27
Unauthorized Activities and Costs........................................................................................ 28
FY04 Urban Areas Security Initiative
Page I
Foreword: Director's Message to Grant Recipients
Following on the heels of a successful 2003 in which the California Office of Homeland Security
distributed more than $226 million in federal homeland security funds to our state's first
responders, we are pleased to release the FY 04 Urban Area Security Initiative grant program.
Last year's UASI grant funded five urban cities in California for a total of$62 million.
Recognizing that a highly populated state like California has a number of urban areas, the federal
Department of Homeland Security doubled to ten the number of cities selected for this year's
UASI program. Better still, the amount of total funding awarded to the ten select cities has more
than doubled to $135.25 million. This increase in the cities selected and the funding provided
allows the state to address the unique equipment, training, planning and exercise needs of large,
high-threat urban areas.
Similar to last year's UASI program, activities must involve coordination by the identified core
city, core county, and the California Office of Homeland Security. Like last year, in an effort to
ensure that each Urban Area has as much resources as possible to address the needs and priorities
identified in the Urban Area assessment and strategy, the state is declining its option of retaining
20% of the funding. As was the case last year, it is expected that this 20% will be used for the
benefit of the Urban Area as a whole.
In addition to the funding provided to the ten Urban Areas, the FY 04 UASI program also
includes more than $5 million in funding for six mass transit authorities identified by federal
DHS. This funding is provided to enhance the security and improve the preparedness of these
selected mass transit authorities.
OHS is releasing this Grant Guide for Local Governments to fully explain the grant application
and performance process. In addition to this Guide, should you need further assistance we have
dedicated staff at the Office of Emergency Services who will be available to provide guidance.
You can reach OES' Grant Management Section at (916) 845-8110, or send an e-mail to
Grant.Management@oes.ca.gov.
I look forward to working with you on this and other grants. Through our combined efforts,
local first responders will be better prepared to prevent and respond to the threat of terrorism.
RONALD L. IDEN
Director
California Office of Homeland Security
FY04 Urban Areas Security Initiative
Page 3
Part One - Grant Overview, Continued
Grant Program
Differences
between FY03
Part II and
FY04
Performance
Period
Matching
Requirements
The major program differences between the FY03 UASI Part II and FY04
UASI programs are as follows:
. The FY04 allocation to the state is almost double that of the FY03 Part II
allocation.
. Five new urban areas and six transit agencies have been added to the
FY04 program.
. Eligible planning activities have been expanded.
. Eligible equipment within existing categories has been expanded, and new
categories have been added.
. Non-Office for Domestic Preparedness (ODP) sponsored training courses
may be eligible for reimbursement.
. Funds must be tied to measurable projects in support of the state or urban
area strategy, or the Transit Security Emergency Preparedness Plan.
The performance period for FY04 UASI is 24 months !Tom the federal award
date; however, that date was not known at the time this Guide was published.
The performance period will be identified in the Notification of Grant
Application Approval letter.
The state will allow grant recipients the maximum performance period
allowed by ODP. Therefore, requests for time extension cannot be
granted by the state unless the state receives an extension from ODP.
There are no cost-share or match requirements for this grant.
Continued on next page
FY04 Urban Areas Security Initiative
Page 5
Part One - Grant Overview, Continued
Urban Area
Allocations
Urban areas allocations are:
Urban Area Allocation
1 Los An!!eIes * $28,101 720
2 San Francisco* $26,325,036
3 Santa Ana $14,969,683
4 Lon!! Beach* $12064,488
5 San Die!!o* $10,418,Il6
6 Anaheim $10.284651
7 San Jose $9.923,545
8 Sacramento* $7,977,579
9 Oakland $7,808,348
10 Fresno $7,034,646
Total $134,907,812
* These urban areas were also included in the FY 03 UASI Part II grant.
Transit Agency
Allocations
Transit agencies allocations are:
Transit A!!encv Allocation
1 Los An!!eles Metrolink $1,971,111
2 San Francisco Bav Area Ranid Transit District $1,612,884
3 San Francisco Caltrain $795,280
4 San Jose Altamont Commuter EXDress (ACE) $795,280
5 Los Angeles County Metropolitan Transportation $795,280
Authoritv
6 San Die!!o Coaster $795 280
Total $6795 Il5
Continued on next page
FY04 Urban Areas Security Initiative
Page 7
Part One - Grant Overview, Continued
Grant
Recipient
Responsibilities,
continued
8. Prepare performance reports for the duration of the performance period, or
until all work is completed, whichever comes first. Further reporting
details are included in Part Four - Performance Period Activities -
Performance Reports.
9. Establish and maintain property, programmatic and financial records in
accordance with the grant record requirements, and:
a. Maintain fmancial management systems that support grant activities in
accordance with Title 28, Code of Federal Regulations (CFR), Part
66.20, and DOJ Financial Guide, Part II, Chapter 3.
b. Maintain an equipment tracking system that includes the components
identified in 28 CFR Parts 66.32 and 66.33, and DOJ Financial Guide
Part III, Chapter 6.
c. Retain records in accordance with retention requirement contained in
Part Four - Performance Period Activities - Record Retention
Requirements.
10. Notify the state, in writing, within 30 days of completing all approved
scopes of work and disbursing all funds.
11. If changes are required after the initial grant award, submit revision
requests to the state Drior to incurring the associated expenditures.
Further details are included in Part Four - Performance Period Activities -
Changes to Scope of Work or Budget.
12. Remit unexpended funds to the state after all work has been completed
and payments have been disbursed.
13. Comply with the audit requirements contained in Office of Management
and Budget (OMB) Circular A-133, and 28 CFR Part 66.26.
Continued on next page
FY04 Urban Areas Security Initiative
Page 9
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Part One - Grant Overview, Continued
Due Dates for
Grant
Documents and
Work
Completion
Contact
Information
The grant due dates are:
Due Date Activitv
January 31, New urban areas must submit an Urban Area Homeland
2004 Security Strategy to ODP.
Aoril 24, 2004 Submit the comoleted aoolication to the state.
60 days ITom Submit Equal Employment Opportunity Plan, if required, to
date on the the Department of Justice, Office of Civil Rights, with a
Application copy of the cover letter to the state.
Avvroval letter
July 15* For the duration of the performance period or until all grant
activities are completed and the grant is formally closed, a
performance report is due to the state by Julv 15 for the
period covering Januarv I through June 30 (or any partial
I oortion of this oeriod).
January 15* For the duration of the performance period or until all grant
activities are completed and the grant is formally closed, a
performance report is due to the state by J anuarv 15 for the
period covering Julv I through December 31 (or any partial
I oortion of this oeriod)'
End of All grant activities must be completed and all funds
performance disbursed.
period as noted
in Application
Annroval letter
* A performance report template, with instructions, will be distributed to each
grant recipient prior to the deadline for any required performance report.
For technical assistance throughout the application and grant performance
process, call OES' Grant Management Section at (916) 845-8110, or send an
e-mail toGrant.Management(aJ.oes.ca.gov .
FY04 Urban Areas Security Initiative
Page 11
Part Two - Program Specific Information, Continued
Definition of
Urban Area
Description of
Transit Agency
Urban Area
Working
Group
Urban Areas
Approval
Authority Body
The state, in coordination with the urban area core city POC and the core
county POC(s), must fully define the urban area as it will apply to the FY04
UASI program. Specifically, the geographical borders of what constitutes the
urban area, including any possible contiguous jurisdictions and mutual aid
partners, must be drawn and all participating jurisdictions within the border
identified. The definition of the urban area is limited to jurisdictions
contiguous to the core city and county, or with which the core city or county
have established formal mutual aid agreements.
Each transit agency must describe its operating system, including the location,
in!Tastructure, miles of tracks, numbers of vehicles, types of service, ridership
and other important features. The agency must also provide a map and
description of the geographical borders of its system and identify the cities
and counties served.
Each urban area must have an Urban Area Working Group (UA WG). The
state, in coordination with the core city and core county POCs, will work
through the Mayors/CEOs !Tom all other jurisdictions within the defmed
urban area to identify POCs !Tom these jurisdictions to serve on the UA WG.
The UA WG will be responsible for coordinating development and
implementation of all initiative elements, including the urban area strategy
development, the methodology for the allocation of funds (in coordination
with the state), and any direct services that are delivered by ODP. ODP
strongly encourages that, wherever possible, previously established local
working groups are leveraged for this purpose.
OHS strongly recommends that the urban areas create an Approval Authority
Body, in addition to the mandatory UA WG. The membership composition of
this Body, however, is at the joint discretion of the core city and core county.
If established, this Body should make all final determinations on any urban
area funding allocations.
Continued on next page
FY04 Urban Areas Security Initiative
Page 13
Part Two - Program Specific Information, Continued
Transit
Agencies -
Assessment and
Plan
Transit agencies must:
. Conduct a Transit System Threat and Vulnerability Assessment. If
not already completed, each transit agency will be required to conduct a
threat and vulnerability assessment (TV A) which includes requirements
outlined in The Public Transportation System Security and Emergency
Guide, Chapter 5, published by the U.S. Department of Transportation's
Federal Transit Administration (FTA), and available at:
http://transit -safety. volpe. dot. gOV /Publications/ security /PlanningGuide. pdf
For purposes of this grant, transit agencies may use the recently completed
Security Readiness Assessment conducted by the FT A. Transit agencies
may also use the vulnerability assessments that were completed during the
previous round ofUASI Transit System Security Grants. These
assessments must be available for federal and state homeland security
officials to review upon request.
As part of the UASI Program, ODP is making available technical
assistance to mass transit agency headquarters for enhancing their capacity
and preparedness to respond to weapons of mass destruction (WMD)
terrorism. This technical assistance includes provision of a project team
that can support the agency on-site in the implementation of a needs
assessment process. The overall needs assessment process is used to
identify and prioritize mass transit agency needs, according to risk,
security, and response capability. The process involves three primary
components, as follows:
1. Risk Assessment.
2. Response Capabilities Assessment.
3. Needs Assessment.
The process will result in two products:
I. Prioritization of security countermeasures and emergency response
capability needs based on terrorist threat and risk.
2. Development of a roadmap for future transit agency funding
allocations for terrorist attack risk reduction.
Continued on next page
FY04 Urban Areas Security Initiative
Page 15
Part Two - Program Specific Information, Continued
Eligible Costs
and Activities -
Overview
Eligible costs and activities for urban areas and transit activities are classified
into five categories:
1. Planning
2. Equipment acquisitions
3. Training
4. Exercise
5. Management and administrative (M&A).
NOTE: Other than a 3% cap on M&A funds, there are no restrictions on
allocation of funds across these categories.
Urban areas must allocate all funding in support of projects related to the
goals and objectives identified in their Urban Area Homeland Security
Strategy and the State Homeland Security Strategy.
Mass transit authorities must allocate all funding in support of projects related
to their Transit Security and Emergency Preparedness Plans developed
through this program. Funding for mass transit systems is intended to address
security needs at these high-risk critical in!Tastructure facilities and to
promote comprehensive regional planning and coordination.
Continued on next page
FY04 Urban Areas Security Initiative
Page 17
Part Two - Program Specific Information, Continued
Eligible
Planning Costs
Eligible planning costs include:
. Regular time, overtime, Compensating Time Off (CTO) and fringe
benefits for current or newly hired full- or part-time staff to support
eligible planning activities.
- Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations.
- Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week, usually 40 hours.
Overtime payments are allowed only to the extent the payment for such
services is in accordance with the policies of the grant recipient and in
accordance with applicable laws and regulations. In no case is dual
compensation allowable. That is, an employee of a grant recipient may
not receive compensation ITom their unit or agency of government
AND ITom an award for a single period of time (i.e., 1 :00 pm - 5:00
pm), even though such work may benefit both activities.
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation.
- CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
- NOTE: Grant funds are not for the purposes of hiring public safety
personnel.
. The cost of contractorslconsultants hired to support eligible activities.
- Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements.
. Conference, workshop and meeting related expenses to support eligible
activities, including rental of space/Iocations, badges and facilitation costs.
For a complete list of allowable meeting-related expenses, please review
the OlP Office of the Comptroller (OC) Financial Guide at
httJJ://www.oiD.usdoi.gov/FinGuide.
. Materials and supplies required, expended or consumed to support eligible
activities.
. Travel costs (i.e., airfare, mileage, per diem, hotel, etc) for employees
who are on travel status for official business to support eligible activities.
These costs must be in accordance with the grant recipient's approved
travel policy.
Continued on next page
FY04 Urban Areas Security Initiative
Page 19
Part Two - Program Specific Information, Continued
Eligible
Training
Activities
Eligible training activities include:
. Establishment of CBRNE and cyber security training programs within
existing training academies, universities or junior colleges.
. Attendance at ODP-sponsored and/or approved CBRNE and cyber
security training courses.
. Backfill behind employees attending ODP-sponsored or approved
courses.
. Planning and conducting training workshops, conferences and training
projects.
. Training plan development.
. Design, develop, conduct and evaluate CBRNE training.
Continued on next page
FY04 Urban Areas Security Initiative
Page 21
Part Two - Program Specific Information, Continued
Training
Target
Audience and
Subjects
Approval and
Reporting of
Non-ODP
Sponsored
Training
The target audience for training courses funded must be emergency
preparedness, prevention and response personnel, emergency managers and
public/elected officials within the following disciplines:
. fuefighting . health care
. law enforcement . emergency medical services
. emergency management . public safety communications
. hazardous materials . governmental administrative
. public works . cyber security
. public health . private security providers
Awareness training for citizen preparedness is also allowable.
See Appendix B, Training Classes and Approval Process, for ODP awareness
and performance level courses that grant recipients are encouraged to adopt,
and recommended subjects for other eligible courses.
Grant recipients who wish to use grant funds to support attendance at and/or
development ofnon-ODP sponsored training, must receive approval ITom the
state prior to using funds for non-ODP sponsored training. See Appendix B,
Training Classes and Approval Process, for the process to obtain approval of
non-ODP sponsored training.
Grant recipient using these funds to develop their own courses should address
the critical training areas and gaps identified in the Urban Area Homeland
Security Strategy or the Transit Security and Emergency Preparedness Plan.
Grant recipients using funds to develop courses or to attend non-ODP courses
will be required to report the number of individuals trained, by discipline and
course level, in their performance reports.
Continued on next page
FY04 Urban Areas Security Initiative
Page 23
Part Two - Program Specific Information, Continued
Eligible
Exercise Costs
Eligible exercise costs include:
. Backfill behind those who are designing, developing and conducting
CBRNE exercises.
. Regular time, overtime, CTO and fiinge benefits for current or newly
hired full- or part-time staff to support eligible exercise activities.
- Payment of salaries and fiinge benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations.
- Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week, usually 40 hours.
Overtime payments are allowed only to the extent the payment for
such services is in accordance with the policies of the grant recipient
and in accordance with applicable laws and regulations. In no case is
dual compensation allowable. That is, an employee of a grant
recipient may not receive compensation !Tom their unit or agency of
government AND !Tom an award for a single period of time (i.e., 1:00
pm - 5 :00 pm), even though such work may benefit both activities.
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation.
- CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
. The cost of contractors/consultants hired to support eligible activities.
- Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements.
. Meeting related expenses to support eligible activities, including rental of
space/locations for planning and conducting exercises, signs, badges,
facilitation costs, etc. For a complete list of allowable meeting-related
expenses, please review the OJP Office of the Comptroller (OC) Financial
Guide at httD://www.oip.usdoi.gov/FinGuide .
. Materials and supplies that are required, expended or consumed to support
eligible exercise activities (i.e., copying paper, gloves, tape and non-sterile
masks).
. Travel costs (i.e., airfare, mileage, per diem, hotel, etc) for employees
who are on travel status for official business related to eligible exercise
activities. These costs must be in accordance with the grant recipient's
approved travel policy.
Continued on next page
FY04 Urban Areas Security Initiative
Page 25
Part Two - Program Specific Information, Continued
Eligible
Management
and
Administration
Costs
Eligible management and administration (M&A) costs include:
. Regular time, overtime, CTO and fringe benefits for current or newly
hired full- or part-time staff to support eligible M&A activities.
- Payment of salaries and fringe benefits must be in accordance with the
policies of the grant recipient and in accordance with applicable laws
and regulations.
- Payment of overtime expenses will be for work performed by the grant
recipient in excess of the established work week, usually 40 hours.
Overtime payments are allowed only to the extent the payment for
such services is in accordance with the policies of the grant recipient
and in accordance with applicable laws and regulations. In no case is
dual compensation allowable. That is, an employee of a grant
recipient may not receive compensation !Tom their unit or agency of
government AND !Tom an award for a single period of time (i.e., 1 :00
pm - 5:00 pm), even though such work may benefit both activities.
- Fringe benefits on overtime hours are limited to FICA, Workers'
Compensation and Unemployment Compensation.
- CTO earned while performing eligible activities must be cashed-out or
taken before the end of the performance period.
. The cost of contractors/consultants hired to support eligible activities.
- Contracts must be executed in accordance with the grant recipient's
formal written procurement policy, and must comply with federal and
state requirements.
. Meeting related expenses to support eligible activities, including rental of
space/locations, facilitation costs, etc. For a complete list of allowable
meeting-related expenses, please review the OJP Office of the
Comptroller (OC) Financial Guide at http://www.oiD.usdoi.gov/FinGuide.
. The cost of authorized office equipment, as previously described.
. Leasing and/or renting of space for newly hired personnel to administer
the FY04 UASI.
. Materials and supplies that are required, expended or consumed during the
course of administering the FY04 UASI.
. Travel costs (i.e., airfare, mileage, per diem, hotel, etc) for employees who
are on travel status for official business related to the M&A of FY04
UASI. These costs must be in accordance with the grant recipient's
approved travel policy.
NOTE: No more than 3% of each urban area and transit agency allocation
may be used for M&A purposes.
Continued on next page
FY04 Urban Areas Security Initiative
Page 27
.
Part Three - Application Requirements and Process
Application
Components
Mailing
Address
Application
Cover Sheet
The application must include the following items:
. Application Cover Sheet
. Project Narrative and Budget W orksheet*
. Grant Assurances and Goveming Body Resolution
NOTE: The five urban areas that participated in FY03 UASI Part II
need not file new Assurance and Resolution forms if the ones on file with
OES are current.
. Funding Distribution by Jurisdiction
. Additional items for urban areas:
- core city and core county POCs;
- definition of the urban area; and,
- UA WG member information.
. Additional items for transit agencies:
- POC for the transit agency; and,
- description of the transit agency.
All forms can be found in Appendix E.
* The Project Narrative and Budget Worksheet is an EXCEL spreadsheet and
must be completed and submitted to the state on CD or e-mailed as an
attachment to Grant.Management(ÍÌl,oes.ca.gov .
All application components must be mailed to:
Governor's Office of Emergency Services
Grant Management Section
Post Office Box 419023
Rancho Cordova, CA 95741-9023
Fill in all requested information on the Application Cover Sheet, have it
signed by the Authorized Agent, and mail it to the address shown above.
Continued on next page
FY04 Urban Areas Security Initiative
Page 29
Part Three - Application Requirements and Process, Continued
Governing
Body
Resolution
Grant
Assurances
Funding
Distribution by
Jurisdiction
Application
Due Date
Application
Assistance
The Governing Body Resolution appoints agents authorized to execute any
actions necessary under this grant. All six transit agencies and the five new
urban areas must submit a Resolution. The Governing Body Resolution does
not have to be submitted with the application, however, no payments can be
made until a valid Resolution has been received by OES.
NOTE: The five urban areas that participated in FY03 UASI Part II need not
file a new Resolution form so long as the one on file with OES is current.
The Grant Assurances form lists the requirements to which each core city and
transit agency will be held accountable. All six transit agencies and the five
new urban areas must submit an Assurances form. The Grant Assurances do
not have to be submitted with the application, however, no payments can be
made until the Grant Assurances have been received by OES.
NOTE: The five urban areas that participated in FY03 UASI Part II need not
file a new Assurances form so long as the one on file with OES is current.
Grant recipients must identify funding distribution by jurisdiction. Each core
city and transit agency must indicate the amount of funds distributed !Tom
their allocation to other jursidictions.
Applications are due to the state by April 24, 2004. The hard copy documents
should be mailed to the address previously shown. The EXCEL spreadsheet
can be sent on a CD with the other hard copy documents, or it can be e-
mailed to Grant.Managementía1oes.ca.gov. Incomplete applications will not
be approved.
The state will work closely with the core cities and transit agencies
throughout the application process to ensure that the application meets grant
requirements. Contact OES' Grant Management Section at (916) 845-8 I 10
or Grant.Managementía10ES.ca.gov for assistance.
Continued on next page
FY04 Urban Areas Security Initiative
Page 31
Part Four - Periormance Period Activities
Reimbursement
of Eligible
Costs
Duplication of
Benefits
Changes to
Scope of Work
or Budget
FY04 UASI funds will be disbursed on a reimbursement basis, by project,
using the Reimbursement Request form included in Appendix E.
Core cities and transit agencies are strongly encouraged to submit
reimbursement requests as soon as costs have been incurred which includes
when a vendor invoice has been received. In last year's grant, there was
confusion about the reimbursement process. In particular, some grant
recipients were under the impression that they must first purchase items with
their own funds before seeking reimbursement. Instead, an invoice ITom a
particular vender is sufficient for purchasing jurisdictions to request
reimbursement ITom OES. For questions about the reimbursement process
please contact OES' Grant Payments Unit at (916) 845-8110.
The cost of employee labor and expenses has been incurred as soon as the
time has been worked or the expense has been paid. Vendor costs have been
incurred when the purchasing jurisdiction has received the vendor's invoice
for payment. Encumbrances, purchase orders or signed contracts do not
qualify as incurred costs.
NOTE: Payments can only be made if the grant recipient has the following
documents on file with OES:
.
Approved Application.
Valid Goveming Body Resolution.
Valid Grant Assurance.
.
.
In no case is a duplication of benefits allowable. That is, a single cost may
not be reimbursed under more than one grant.
All changes to the approved scope of work or budget must be submitted to
OES and approved by OHS. Revisions must be requested in writing and
approved orior to initiating the revised scope of work or incurring the
associated costs. These changes can be requested as part of the performance
report process; however, grant recipients are not precluded ITom submitting
revision requests at any time.
Failure to submit revision requests and receive approval prior to expenditure
could result in a reduction or disallowance of that part of the grant.
Continued on next page
FY04 Urban Areas Security Initiative
Page 33
Part Four - Performance Period Activities, Continued
Procurement
Requirements
Monitoring
Grant
Performance
Record
Retention
Requirements
Accessibility of
Records
Core cities and transit agencies must follow their own procurement
requirements as long as they meet the federal requirements at a minimum.
Federal procurement requirements for this grant can be found in:
. OMB Circular A-102;
. Title 28, CFR, Part 66.36; and,
. DOJ Financial Guide, Part ill, Chapter 10.
The state may perform periodic reviews of the grant recipient's grant
performance, including on-site visits. These reviews may include, but are not
limited to:
. Comparing actual grant activities to those approved on the Project
Narrative and Budget Worksheet.
. Confirming compliance with:
- Grant Assurances;
- Information provided on the performance reports;
- Urban Area Homeland Security Strategies; and,
- Transit Security and Emergency Preparedness Plans.
Record retention requirements differ for property records vs. all other grant
records. Refer to the following for specific requirements:
. Title 28, CFR, Part 66.42
. DOJ Financial Guide, Part III, Chapters 6 and 12
In the Grant Closeout letter, the state will notify the grant recipient of the
start of the record retention period for grant related records.
The federal Department of Homeland Security, the DHS Office ofInspector
General, the Comptroller General of the United States, OHS, OES and any of
their authorized representatives, shall have the right of access to any books,
documents, papers, or other records which are pertinent to the grant, in order
to make audits, examinations, excerpts and transcripts. The right of access is
not limited to the required retention period but shall last as long as the records
are retained. Refer to 28 CFR 66.42 and DOJ Financial Guide, Part III,
Chapter 12 for more information about accessibility of records.
Continued on next page
FY04 Urban Areas Security Initiative
Page 35
Part Four - Performance Period Activities, Continued
Suspension or
Termination
The state may suspend or terminate core city or transit agency funding, in
whole or in part, or other measures may be imposed, for any of the following
reasons:
. Failing to comply with the requirements or statutory objectives of federal
or state law.
. Failing to make satisfactory progress toward the goals or objectives set
forth in the grant recipient's application.
. Filing to follow grant agreement requirements or special conditions.
. Proposing or implementing substantial plan changes to the extent that, if
originally submitted, the application would not have been selected for
funding.
. Failing to submit required reports.
. Filing a false certification in the application or other report or document.
Before taking action, the state will provide the core city or transit agency
'reasonable notice of intent to impose measures and will make efforts to
resolve the problem informally.
FY04 Urban Areas Security Initiative
Page 37
Appendix A - Authorized Equipment List
1. Personal Protective Equipment - Equipment worn to protect the individual ITom hazardous
materials and contamination. Levels of protection vary and are divided into categories based on
the degree of protection afforded.
Sub Cate20rv Descriotion
iFully Encapsulated Liquid and Vapor Ensemble, reusable or msposal (tested and
Level A certified a£ainst CB threats)
Level A iFullv Encansulated Trainin£ Suits
Level A Closed-Circuit Rebreather (minimum 2-hour sunnlv nreferred)
Level A Onen-circuit SCBA or (when annronriate)
Level A Snare CvlindersIBottles for rebreathers
Level A SCBA and Service Renair !Gts
Level A "hemical Resistant Gloves, includin2 thermal as annronriate to hazard
Level A Eouinment needed for maintainin£ bodv core temnerature within accentable limits: Vest
Equipment needed for maintaining body core temperature within acceptable limits: Full
Level A Suit
Level A Chemical Resistant Boots, Steel or Fiber£lass Toe and Shank
Level A Hardhat
Level A ChemicallBiol02ical Protective Vnder£arment (fire resistant ontional)
Level A Inner eloves
Level A Annroved Chemical Resistant Tape
Level A Chemical Resistant Outer Booties
Level A '\ir-Line Svstem with IS-minute escane SCBA
Level B Liouid Snlash Resistant Chemical Clothing, encansulated or non-encansulated
Level B Chemical Resistant Gloves, inclumne thennal as annronriate to hazard
Level B Closed-Circuit Rebreather (minimum 2-hour sunnlv meferred)
Level B Snare CvlindersIBottles for rebreathers
Level B lRenair !Gt
Level B Eouinment needed for maintainine body core temnerature within acceatable limits: Vest
Equipment needed for maintaining body core temperature within acceptable limits: Full
Level B Suit
Level B Chemical Resistant Boots Steel or Fiberelass Toe and Shank
Level B Liauid Snlash Resistant Hood
Level B Onen-circuit SCBA
Level B Air-Line Svstem with IS-minute escape SCBA
Level B Hardhat
Level B ChemicallBioloeical Protective Vnderearment (fire resistant ontional)
Level B Inner eloves
Level B Approved Chemical Resistant Tape
Level B Chemical Resistant Outer Booties
Continued on next page
FY04 Urban Areas Security Initiative
Page 39
Appendix A - Authorized Equipment List, Continued
National Fire Protection Association (NFPA) 1994, Protective Ensembles for
ChemicaIlBiological Terrorism Incidents; 2) protective ensembles for hazardous materials
emergencies that are certified as compliant with NFPA 1991, Standard on Vapor Protective
Ensembles for Hazardous Materials Emergencies, including the chemical and biological
terrorism protection; 3) protective ensembles for search and rescue or search and recovery
operations where there is no exposure to chemical or biological warfare or terrorism agents and
where exposure to flame and heat is unlikely or nonexistent that are certified as compliant with
NFPA 1951, Standard on Protective Ensemble for USAR Operations; and, 4) protective clothing
from blood and body fluid pathogens for persons providing treatment to victims after
decontamination that are certified as compliant with NFP A 1999, Standard on Protective
Clothing for Emergency Medical Operations. For more information regarding these standards,
please refer to the following web sites: The National Fire Protection Association -
http://www.nfua.org National Institute for Occupational Safety and Health-
http://www.cdc.gov/niosh .
2. Explosive Device Mitigation and Remediation - Equipment providing for the mitigation and
remediation of explosive devices in a CBRNE environment
Sub Cate20rv Descrintlon
Mitigation and Bomb Search Protective Ensemble for ChemicallBiol02ical Resnonse
Remediation
Mitigation and
Remediation ChemicallBiological Undergannent For Bomb Search Protective Ensemble
Mitigation and
Remediation Cooling Gannents to manage heat stress
Mitigation and Ballistic Threat Bodv Annor (not for riot snnnression)
Remediation
Mitigation and Ballistic Threat Helmet (not for riot snppression)
Remediation
Mitigation and
Remediation Blast and Ballistic Threat Eve Protection (not for riot suppression)
Mitigation and
Remediation Blast and Overnressure Threat Ear Protection (not for riot suppression)
Mitigation and
Remediation ire Resistant Gloves
Mitigation and
Remediation DearmerlDisrupter
\.1itigation and
Remediation lReal Time X-Rav Unit
Mitigation and
emediation Portable X-Ray Unit
Continued on next page
FY04 Urban Areas Security Initiative
Page 41
Appendix A - Authorized Equipment List, Continued
3. CBRNE Search and Rescue Equipment, continued
CBRNE Technical
E ui ment
Descri tion
Ventilation fans
such as MSA Watchman
nderwater equipment including: lights, metal detectors, communication and video units,
lift bags, water rescue helmets, ice hooks, buoyancy compensator, and underwater
scooterlDPV
4. Interoperable Communications Equipment - Equipment and systems providing
connectivity and electrical interoperability between local and interagency organizations to
coordinate CBRNE response operations. When utilizing ODP program funds in the category of
Interoperable Communications Equipment to build, upgrade, enhance, or replace
communications systems, core cities and transit agencies should develop a comprehensive
interoperable communications plan before procurement decisions are made. Guidance for
development of interoperable communications plans is provided in Appendix C.
Descri tion
Personnel Alert Safety System (PASS) - (location and physiological monitoring systems
0 tional
Portable Meteorological Station (monitors temperature, wind speed, wind direction and
arometric ressure at a minimum
Conunerciall available crisis mana ement software
tenna and tower s stems
Continued on next page
FY04 Urban Areas Security Initiative
Page 43
Appendix A - Authorized Equipment List, Continued
5. Detection Equipment - Equipment to sample, detect, identify, quantify and monitor for
chemical, biological, radiological/nuclear and explosive agents throughout designated areas or at
specific points, including equipment necessary to enhance laboratory detection capabilities
Sub Cateoorv Des.rintlou
Biolo~ical Point Detection SvstemslKits (Immunoassav or other technolOlzv)
Chemical M-8 Detection Paner for Chemical a~ent identification
Chemical M-9 Detection Pane;!rolD for chemical aoent (militarv orade) detection
M256 Detection Kit for Chemical Agent (weapons grade-blister: CXlHDIL blood:
Chemical AC/CK; and nerve: GBNX\ detection
Chemical' M-256 Trainin~ Kit
Chemical Hazard Cateuorizin.;¡:¡fAZCAT\ Kits
Chemical Stand-off Chemical Detector
Chemical Colorimetric Tube/Chio Kit snecific for TICs and WMD annlications
Chemical Multi-~as Meter with minimum of 02 and LEL
Chemical Pboto-Ionization Detecto¡(PID)
Chemical lame Ionization Detector !FID)
Chemical Gas Chromato~ranh/Mass Snectrometer (GC/MS) O2lNitro~en or Nitrooen Onlv
Chemical M-18 Series Chemical Auent Detector Kit for surface/vanor chemical agent analvsis
Chemical Surface Acoustic Wave Detector
Chemical Ion Mobilitv Snectrometrv
Chemical 1M-272 Chemical Agent Water Test Kit
Chemical Leak Detectors (soan solution, ammonium hydroxide etc)
Chemical InH Paner/nH Meter
Chemical Waste Water Classifier Kit
Chemical Oxidizing Paner
Chemical Protective cases for sensitive detection eauinment stora~e & transnort
Exnlosive Canines ,initial acauisition, initial onerational canabilitv only)
!Radiological Radiation detection equipment (electronic or other technology that detects alpha, beta,
Igamma and hi~h intensi;" ~amma)
Radiolo~ical Personal Dosimeter
Radiolouical Scintillation Fluidlradiolouical\ nre-nackaged
Radiolo"ical Radiation monitors
Continued on next page
FY04 Urban Areas Security Initiative
Page 45
Appendix A - Authorized Equipment List, Continued
7. Physical Security Enhancement Equipment, continued
Sub Cateeorv Description
Sensors -
AgentJExplosives
Detection Chemical: ActiveIPassive' MobilelFixed; Handheld
Sensors -
AgentJExplosives
Detection Biolo~ical: ActiveIPassive" MobilelFixed; Handheld
Sensors -
AgentJExplosives
Detection Radjolo~ical
Sensors -
Agent/Explosives Nuclear
Detection
Sensors -
AgentJExplosives
Detection Ground/W all Penetrating Radar
Support Equipment Back-up operatin~ computer hardware and programming software
Support EQuinment ¡;'uel storae:e containers
Sunnort Equipment Large fixed generators
SUDDort EQuinment Self-monitorin~ sensors and alarms
Waternont Radar Systems
Waternont Video Assessment SvstemlCameras: Standard Low Li~ht IR Automated Detection
Waternont Diver/Swimmer Detection SYstems' Sonar
Waterfront Impact Resistant Doors and Gates
Waternont Portal Svstems
Waterfront Hull Scanning Eouinment
Waternont II essel Baniers
Continued on next page
FY04 Urban Areas Security Initiative
Page 47
.'
Appendix A - Authorized Equipment List, Continued
9. CBRNE Logistical Support Equipment - Logistical support gear used to store and transport
the equipment to the CBRNE incident site and handle it once onsite. This category also includes
small support equipment including intrinsically safe (non-sparking) hand tools required to
support a variety of tasks and to maintain equipment purchased under the grant, as well as
general support equipment intended to support the CBRNE incident response. The State should
also consider procurement of software to assist in tracking and maintaining statewide equipment
assets.
Sub Cate20rv Description
CBRNE Equipment Trailers
CBRNE Staeine teuts and Dortable shelter units
CBRNE Weather-tight containers for ecuiument storae:e
CBRNE Software for eQuipmeut tracking and iuventory
CBRNE Handheld computers for Emergency Response applications
CBRNE Small Hand tools
CBRNE Binoculars head lamps range finders and spotting scopes (not for weapons use)
Light and heavy duty generators to operate search and rescue equipment, light sets,
CBRNE water DWTIDS for decontamination sets
CBRNE Licht sets for nieh!time oDerations/securitv
CBRNE Electrical Current detectors
CBRNE Equipment harnesses, belts, and vests
CBRNE Isolation containers for susuected chemicallbiological samDles
CBRNE Bull horns
CBRNE Water Dumos for decontamination systems
CBRNE Bar code scanner/reader for equipment inventory control
CBRNE Bad2in2 svstem equipment and supplies
CBRNE SCBA fit test equipment and software to conduct flow testine
CBRNE Testine EQuiDment for fullv encaDsulated suits
CBRNE Coolinw'heatin2lVentilation Fans (personnel and decontamination tent use)
CBRNE HAZMA T Gear Bal!lBox
CBRNE Cascade svstem for refiUine SCBA oxveen bottles
CBRNE Nieht vision eoeeles
Traffic and crowd control devices (traffic and reflective cones, arrow and zone signs,
CBRNE ortable barriers)
Continued on next page
FY04 Urban Areas Security Initiative
Page 49
Appendix A - Authorized Equipment List, Continued
11. Medical Supplies and Pharmaceuticals - Medical supplies and pharmaceuticals required
for response to a CBRNE incident at the advanced life support level. Core cities and transit
agencies are responsible for replenishing items after shelf-life expiration date(s).
Sub Cateoo~ Descrlntlon
Medical Sunnlies Automatic Binhasic External Defibrillators
Equipment/supplies for establislring and maintaining a patient airway at the advauced
life support level (includes OP and NG airways; ET tubes, styletes, blades, and handles;
Medical Sunulies ortable suction devices and catheters' and stethoscones for monitorim:! breath sounds) ,
Medical Su,;;;¡ies IV Administration SetÚMacro and Micr,;)
Medical Sunnlies IV Catheters (]4, 16, 18,20, and 22 oauoe)
Medical Sunnlies IV Catheters (Butterflv 22 24 and 26 oauoe)
Medical Sunnlies Manual Binhasic Defibrillators
Medical Suuulies Eve Lens for Lavaoe or Continuous Medication
Medical Sunnlies Nasooastric Tubes
Oxygen administration eqnipment and supplies (including bag valve masks: rebreather
and non-rebreather masks and nasal calUlUlas; oxygen cylinders, regulators, tubing and
manifold distributiou systems: and pulse oximetry, Capnography and CO2 detection
Medical Suoolies devices)
Medical Sunnlies Svrinoes I3cc and IOcc)
Medical Sunnlies 26 oa. iI," needles (for svrinoes)
Medical Suuulies 21 oa. 1-1/2" needles (for svrinoes)
!Medical Sunnlies IBlood Pressure Cuffs
Medical Sunnlies 1M0roan Eve Shields
Medical Suuulies ~riaoe Taos and Tams
Medical Sunnlies Sterile and Non-Sterile dressinos all forms and sizes
Medical Sunnlies Sterile and Non-Sterile dressinos, all forms and sizes
Medical Sunnlies Gauze, all sizes
Medical Sunnlies Pulmonarv Fit Tester
Medical Sunnlies Portable Ventilators
Medical Sunnlies [Rum kits
Pharmaceuticals Adenosine
Pharmaceuticals Albuterol Sulfate .083%
Pharmaceuticals Albuterol MDI 3 ml
PhatD1aceuticals IAtronine
Phannaceuticals Benadrvl
Pharmaceuticals Calcium Chloride
Pharmaceuticals Calcium Gluconate 10%
Pharmaceuticals Cvanide Antidote Kits
Ipharmaceuticals Donamine
Pharmaceuticals Glucaoon
Continued on next page
FY04 Urban Areas Security Initiative
Page 51
Appendix A - Authorized Equipment List, Continued
13. Agricultural Terrorism Prevention, Response and Mitigation Equipment -
Equipment used for agricultural terrorism prevention, response and/or mitigation. DHS ODP
expanded the scope of its programs based on feedback ITom its constituency. To that end, an
agricultural section has been incorporated into the State Homeland Security Assessment and
Strategy and grant programs to assist with preventing, responding to and recovering ITom agro-
terrorism events. In addition to the following categories, any of the equipment items ITom the
authorized equipment list may be used for agricultural homeland security efforts.
Sub Categorv Descrintion
IAnimal Restraint Electric prods
Animal Restraint Halters
Animal Restraint HOΠpaddles
!Animal Restraint Hog snare
Animal Restraint Knee boards
Animal Restraint Lariat
IAnimal Restraint Leashes
!A;;imal Restraint lNose leads
Animal Restraint Panels
Animal Restraint Portable cattle and hog chutes
Animal Restraint Portable pens crates, kennels
Animal Restraint Probangs
Animal Restraint Swine mouth speculum
Burning and Incinerating
Sunnlies Clean fuel oil and other incineration materials
Burning and Incinerating
Sunnlies Portable incinerators
Cleaning, Disinfection, and
~umigation Bleach
Cleaning, Disinfection, and
Fumigation Other surface and topical disinfectants
Cleaning, Disinfection, ane
Fumigation Potassium bromide
Cleaning, Disinfection, ane
Fumigation Soda ash
Cleaning, Disinfection, ane
Fumivation Sodium hvdroxide and vinegar
Depopulation Cantive bolt pistol (appropriate ŒauŒe)
Denonulation Euthanasia solution
Diagnostic Eauipment Animal identification supplies (back taŒs marker cravons, watemrooftape and oens)
Diagnostic Eauinment Biohazard bags and containers
Diaonostic Eanipment Biohazard packing container
Diaonostic Eauinment Blood sampling supplies (needles, svrinŒes blood tubes)
Continued on next page
FY04 Urban Areas Security Initiative
Page 53
Appendix A - Authorized Equipment List, Continued
15. CBRNE Aviation Equipment - This category allows for the purchase of special purpose
aviation equipment where such equipment will be utilized primarily for homeland security
objectives and permissible program activities, and provides that the local units of government
certifY that it has an operating aviation unit and that the costs for operation and maintenance of
such equipment will be paid ITom non-grant funds. Aviation equipment is defmed as fixed-wing
aircraft, helicopters, and air-safety containers for CBRNE prevention, response, mitigation
and/or remediation. Allowable costs include the purchase of customary and specialized
navigational, communications, safety and operational equipment necessary for CBRNE
prevention, response and/or recovery.
Prior to obligating funds for this category of equipment, grant recipients must submit a written
request to the state. The state will seek a written waiver from the Secretary of the Department of
Homeland Security Secretary through ODP. The state will consult with the ODP Preparedness
Officer and provide a detailed justification for obligating funds in this category. No funds can
be used for this category of equipment until the grant recipient receives written approval
from the state and ODP to obligate funds.
Licensing, registration fees, insurance and all ongoing operational expenses are the responsibility
of the local units of government and are not allowable under this grant. In addition, the
purchases of general-purpose public safety aircraft such as, but not limited to, firefighting planes
or police helicopters are not allowable.
Furthermore, grant recipients must certifY that they have an operating aviation unit and that no
expenses will be charged against the grant award for the operation of such aviation unit. Also
prohibited is aviation equipment acquisition that is inconsistent with the State's updated
homeland security assessment and strategy.
Sub Cate 0
Descri tion
Customary and specialized navigational, communications, safety, and operational
equipment necessary for CBRNE prevention, response and/or recovery including fixed-
win aircraft, helico ters, and air-safe containers.
CBRNE Aviation
E ui ment
Continued on next page
FY04 Urban Areas Security Initiative
Page 55
.
Appendix B - Training Classes and Approval Process
Recommended
Training
Classes
Grant recipients are encouraged to use FY04 UASI funds to adopt the current
ODP awareness and performance level courses noted below:
. Campus Law Enforcement Awareness Training on WMD
. A WR-1 00 Emergency Response to Terrorism: Basic Concepts
. A WR-IOl Emergency Response to Terrorism: Basic Concepts (Train-
the-Trainer)
. A WR-I02 Emergency Response to Terrorism: Basic Concepts (Self-
Study)
. A WR 103 WMD Crime Scene Management for Emergency Responders
. A WR-l IO Terrorism Awareness for Emergency Responders (Internet)
. A WR-lll Emergency Medical Services (EMS): Basic Concepts for
WMD Incidents (Internet)
. A WR-112 Public Works: Basic Concepts for WMD Incidents (Internet)
. A WR-120 Law Enforcement Response to WMD - Awareness
. AWR-121 Law Enforcement Response to WMD -Awareness (Train-the-
Trainer)
. A WR- I 30 Incident Response to Terrorist Bombings - Awareness
. A WR-140 WMD RadiologicaI/Nuclear Awareness
. AWR-141 WMD Radio10gicaIlNuclear Awareness (Train-the-Trainer)
. PER-200 Managing Civil Actions in Threat Incidents (MCA TI): Basic
Course (Train-the- Trainer)
. PER-225 Law Enforcement Response to WMD - Operations Level
(Train-the- Trainer)
. PER-251 Emergency Response to Terrorism: Operations Course (Train-
the-Trainer)
Note: In order to deliver these courses, state and local instructors must have
been certified to deliver the course by successfully completing ODP's Train-
the-Trainer course delivery.
Continued on next page
FY04 Urban Areas Security Initiative
Page 57
.
.
Appendix B - Training Classes and Approval Process,
Continued
Approval
Process for
Non-ODP
Course
Development
and
Attendance,
continued
5. The ODP CDP will execute a review of course materials based on the
completed template and issue a report to the ODP Training Division.
6. The CDP will conduct this review within 45 days ITom receipt of the
course materials and template. For performance level courses, the review
period will be extended to 90 days if the ODP CDP determines that a site
visit is necessary to adequately assess the course.
7. Upon completion of CDP review and issuance of a recommendation memo,
the ODP Training Division will initiate a final notification process that will
include the DHS-ODP Preparedness Officer and the CMD.
FY04 Urban Areas Security Initiative
Page 59
--
.
Appendix C - Development of Interoperable Communications
Plans, Continued
Interoperable
Communication
Plan
Considerations
The following considerations should be made when developing a
communications plan:
. Has the grant recipient already completed a plan that illustrates their
commitment to public safety communication priorities?
- Obtain/retain an executive summary that clearly illustrates how the
proposed effort will lead to enhanced public safety communications
interoperability .
- What type of multi-jurisdictional or multidisciplinary agreements does
the grant recipient possess (i.e., MOUs, interstate compacts, mutual
aidagreernents)?
.
Has the grant recipient considered public safety's operational needs of the
communications equipment?
In what type of top ography/terra in does the grant recipient operate?
In what types of structures does the grant recipient need to
communicate? (i.e., turmels, high-rise buildings)
What methods of communication does the grant recipient use? (i.e.,
email, paging, cellular calls, portable radio communications)
What is the process for dispatching calls?
Is the communications center independently owned and operated by
the grant recipient? Does it serve several public safety agencies in
the grant recipient's jurisdiction? Is it a multi-agency, multi-
jurisdictional facility?
Does the grant recipient have the ability to patch across channels? If
so, how many patches can be simultaneously set up? Is a dispatcher
required to set up and break the patches down?
What is the primary radio language used by the grant recipient when
communicating with other agencies or organizations? (i.e. 'plain'
English, code)
What types of equipment can immediately be deployed to provide
short-term solutions for improved communications?
Continued on next page
FY04 Urban Areas Security Initiative
Page 61
Appendix D - Letter Regarding Submission of Equal
Employment Opportunity Plan
FY04 Urban Areas Security Initiative
Page 63
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42 U;8.C.Iiecdon'2OOOc
FY04 Urban Areas Security Initiative
Page 65
FY04 Urban Areas Security Initiative - A~lication Cover Sheet
Applicant:
Core City / Transit Agency
Contact Information:
Authorized Agent Mailing Address
NamelTitle
City, State, Zip Code
Area Code/Office Telephone Number
E-Mail Address
Maximum Amount Allocated (see page 7 of this Guide)
$
Total Amount Requested (as shown on the Project Narrative and Budget Worksheet)
$
Certification and Signature of Authorized Agent
I am the duly appointed Authorized Agent and have the authority to apply for this grant and submit this application on behalf
of the Core City / Transit Agency. By signing below, I hereby certifY that the enclosed application represents the consensus
of the Core City, Core County, Transit Agency, andlor the Urban Area Working Group, as appropriate.
Printed Name
Signature of Core City!rransit Agency Authorized Agent
Title
Date
Signature of Core County Point of Contact
(neededfor Urban Area applications only)
Printed Name
Title
Date
For STATE use ONLY
Application revíewedlGrant award approved by:
Grant Perfonnance Period:
N$e
Däte
OES iD #
Catalog of Fe de rat Domestíc Assistance #97 .008 Award #
FY04 Urban Areas Security Initiative
Page 67
Governing Body Resolution
BE IT RESOLVED BY THE
(Governing Body)
OF THE
THAT
(Name of Applicant)
(Name or Title of Authorized Agent)
, OR
(Name or Title of Authorized Agent)
, OR
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subgranted through the State of California.
Passed and approved this
day of
,20-
Certification
I,
(Nam,)
, duly appointed and
of the
(Governing Body)
(Tid,)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the
of the
on the
(Governing body)
(Name of Applicant)
day of
,20
(Official Position)
(Signature)
(D.",)
FY04 Urban Areas Security Initiative
Page 69
Grant Assurances
Name of Applicant:
Address:
City:
State:
Zip Code:
Telephone Number; (
)
Fax Number: (
)
E-Mail Address:
As the duly authorized representative of the applicant, I certify that the applicant named above:
1. Has the legal authority to apply for federal assistance, and has the institutional,
managerial and fmancial capability to ensure proper planning, management and
completion of the grant provided by the federal Department of Homeland Security and
subgranted through the State of California.
2. Will assure that grant funds are only used for allowable, fair and reasonable costs.
3. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the state, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish
a proper accounting system in accordance with generally accepted accounting standards
or awarding agency directives.
4. Will provide progress reports and such other information as may be required by the
awarding agency.
5. Will initiate and complete the work within the applicable time !Tame after receipt of
approval of the awarding agency.
6. Will establish safeguards to prohibit employees !Tom using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gain for themselves or others, particularly those with whom they
have family, business or other ties.
7. Will comply, if applicable, with the Lead-Based Paint Poisoning Prevention Act (42
U.S.c. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or
rehabilitation of residence structures.
FY04 Urban Areas Security Initiative
Page 71
11. Will comply with environmental standards which may be prescribed pursuant to the
following:
a. institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO)
11514;
b. notification of violating facilities pursuant to EO 11738;
c. protection of wetlands pursuant to EO 11990;
d. evaluation of flood hazards in floodplains in accordance with EO 11988;
e. assurance of project consistency with the approved state management program
developed under the Coastal Zone Management Act of 1972 (16 U.S.c. §§ 1451
et seq.);
f. conformity of federal actions to State (Clean Air) Implementation Plans under
Section 176(c) of the Clean Air Act of1955, as amended (42 U.S.c. § 7401 et
seq.);
g. protection of underground sources of drinking water under the Safe Drinking
Water Act of 1974, as amended, (P.L. 93-523); and
h. protection of endangered species under the Endangered Species Act of 1973, as
amended, (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et.seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.c. 470), EO 11593 (identification
and preservation of historic properties), and the Archaeological and Historic Preservation
Act of 1974 (16 U.S.C. 469a-1 et seq).
14. Will comply with Standardized Emergency Management System (SEMS) requirements
as stated in the California Emergency Services Act, Government Code, Chapter 7 of
Division 1 of Title 2, Section 8607.l(e) and CCR Title 19, Sections 2445, 2446, 2447 and
2448.
15. Has requested through the State of California, federal fmancial assistance to be used to
perform eligible work approved in the applicant's application for federal assistance.
Will, after the receipt of federal financial assistance, through the State of California,
agree to the following:
a. Promptly return to the State of California all the funds received which exceed the
approved, actual expenditures as accepted by the federal or state government.
b. In the event the approved amount of the grant is reduced, the reimbursement
applicable to the amount of the reduction will be promptly refunded to the State of
California.
c. Separately account for interest earned on grant funds, and will return all interest
earned, in excess of$100 per federal fiscal year.
FY04 Urban Areas Security Initiative
Page 73
23. Agrees that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
b. If any other funds than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or an employee of Congress, or
employee of a Member of Congress in connection with the federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form
LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
c. The undersigned shall require that the language of this certification be included in
the award documents for all sub awards at all tiers including sub grants, contracts
under grants and cooperative agreements, and subcontract(s) and that all sub
recipients shall certify and disclose accordingly.
d. This certification is a material representation off act upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
24. Agrees that equipment acquired or obtained with grant funds:
a. Will be made available under the California Disaster and Civil Defense Master
Mutual Aid Agreement in consultation with representatives of the various fire,
emergency medical, hazardous materials response services, and law enforcement
agencies within the jurisdiction of the applicant.
b. Is consistent with needs as identified in the Terrorism Annex to the State's
Emergency Plan, and will be deployed in conformance with that plan.
c. Will be made available pursuant to applicable terms of the California Disaster and
Civil Defense Master Mutual Aid Agreement and deployed with personnel trained
in the use of such equipment in a manner consistent with the California Law
Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual
Aid Plan.
25. Agrees that funds awarded under this grant will be used to supplement existing funds for
program activities, and will not supplant (replace) funds that have been appropriated for
the same purpose.
26. Will comply with all applicable federal statutes, regulations, policies, guidelines and
requirements, including OMB Circulars A-87 and A-B3, E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements contained in Title
28, Code of Federal Regulations, Part 66, that govern the application, acceptance and use
of Federal funds for this federally-assisted project.
FY04 Urban Areas Security Initiative
Page 75
36. Understands that failure to comply with any of the above assurances may result in
suspension, termination or reduction of grant funds.
The undersigned represents that he/she is authorized by the above named applicant to enter into
this agreement for and on behalf of the said applicant.
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title:
Date:
FY04 Urban Areas Security Initiative
Page 77
Instruction Sheet for the Reimbursement Request
Applicant
Award Number
OES ID #
Address Changes
Project Number and
Solution Area
Expenditure Period
Total Expenditures
for the Expenditure
Period
Authorized Agent
Information
Mail
Supporting
Documents
The applicant is the core city/transit agency, as identified in the original grant
application. Do not identify any sub-departments or offices as the applicant.
The award number is identified on the Notification of Application Approval letter.
The OES ID# is the core city/transit agency's identification number as identified on the
Notification of Application Approval letter.
Indicate a change in address by checking the box shown and noting the new address in
the area marked "mailing address".
Indicate the project number and solution area as noted for the project on the
Project Narrative and Budget Worksheet.
Indicate the expenditure period for which funds are being requested. Identify the
month and year for the beginning and ending of the period covered by this request.
This is not the Performance Period listed on the Notification of Application Approval
letter. The grant recipient may indicate different from/to dates for each project.
The expenditure period cannot cross state fiscal years, therefore, separate requests must
be submitted for expenditures incurred on or before June 30, and on or after July I.
Indicate the total expenditures for the expenditure period. Based upon the total
expenditures and amounts previously paid to the grant recipient, the state will
automatically calculate the funds that can be paid, and will process a payment
request for that amount.
Complete all line items requested and ensure that the form is signed by an Authorized
Agent named in the Governing Body Resolution
Mail the original to the address identified at the top of the request form.
Supporting documents are not required to be submitted with the Reimbursement
Request; however, the state reserves the right to request documentation at any time.
Grant recipients are reminded to maintain documents that support the expenditure
amounts shown on the request.
FY04 Urban Areas Security Initiative
Page 79
Appendix F - State Homeland Security Strategy - DRAFT,
Continued
Goal and
Objectives #5
Goal and
Objectives #6
Goal and
Objectives #7
Goal #5: Enhance intelligence sharing and evaluation efforts to deter,
prevent, and respond to terrorism events.
Obiectives:
5.1 Support intelligence collection, analysis, and dissemination operations.
5.2 Meet intelligence/prevention related training and exercise needs.
5.3 Meet intelligence/prevention related equipment and capital improvement
needs.
Goal #6: Enhance security at all identified critical in!Tastructure sites.
Obiectives:
6.1 Update list of all critical in!Tastructure sites in California, or affecting
California's security.
6.2 Assess the vulnerability of all critical in!Tastructure sites in California.
6.3 Enhance security at all critical in!Tastructure sites in Califorma.
Goal #7: Incorporate Recovery element in all plans and procedures to ensure
the capability to recover !Tom a terrorism incident.
Obìectives:
7.1 All jurisdictions will develop, review, or update appropriate plans to
include Recovery.
7.2 Train and exercise personnel on Recovery procedures.
FY04 Urban Areas Security Initiative
Page 81
Appendix G - Abbreviations and Acronyms, Continued
H
HAZCA T Hazard Categorizing
HazMat Hazardous materials
HDER Homeland Defense Equipment Reuse
HEP A High Efficiency Particulate Air
HSEEP Homeland Security Exercise and Evaluation Program
HSGP Homeland Security Grant Program
I
lAB Interagency Board
ICS Incident command system
IP Improvement Plan
IWN Integrated Wireless Network
J
JRIES Joint Regional Information Exchange System
L
LETPP Law Enforcement Terrorism Prevention Program
LLEA Lead Law Enforcement Agency
LOCES Letter of Credit Electronic Certification System
M
M&A Management and administrative
MILES Multiple Integrated Laser Engagement System
MRC Medical Reserve Corps
N
NFP A National Fire Protection Association
NlMS National Incident Management System
NlOSH National Institute for Occupational Safety and Health
0
OC Office of the Comptroller
ODP Office for Domestic Preparedness
OMB Office of Management and Budget
Continued on next page
FY04 Urban Areas Security Initiative
Page 83
';','
FY04 Urban Areas Security Initiative - A:1~'plication Cover Sheet
Applicant: City of Santa Ana
Core City I Transit Agency
Contacl Information:
Santa Ana. CA. 92702
City, State, Zip Code
(714) 245-8304
Area Code/Office Telephone Number
RECENED
MAY 0 7 200~
(o"¿ 1AOY
GRANTPAYMtNTs UNI1
60 Civic Center Plaza
Authorized Agent Mailing Address
Geore:e Saadeh. Police Captain
NameITitle
e:saadehíaJ,ci.san ta-ana.ca. us
E-Mail Address
Maximum Amount Allocated (see page 7 of Ibis Guide)
$ 14.969.683
Total Amount Requested (as shown on the Project Narrative and Budget Worksheet)
$ 14.969.683
Certification and Signature of Authorized Agent
I am the duly appointed Authorized Agent and have the authority to apply for this grant and submit this application on behalf
of the Core City I Transit Agency. By signing below, I hereby certifY that the enclosed application represents the consensus
of the Core City, Core County, Transit Agency, and/or the Urban Area Working Group, as appropriate.
(jLLGl-- Paul M. Walters
Signature of Core CityITransit Agency Authorized Agent Printed Name
Chief of Police. City of Santa Ana
'5-Co-ð't
Date
i alure of Core County Point of Contact
eededfor Urban Area applications only)
James D. Ruth
Printed Name
CEO - County of Orane:e
Title
1.)-10'
Date
él<¡
ForSU'r::B u~e()Nhf
APPll..ca."ti.'O.,n,....;..e.'yí.e...w. edJ Gr,an.,.1 aw.ard a,.p,...p...~...'o..v e d.b.Y:...~A ~'..,.,.n SL8fib"......"..., ^G.,...., ~Þi
,'" " ", "I " Name ,," ""'" "Date
Grant Performan~e Period: \ Z. /01 0 ~ +0 l\ /3010 r;
OESID#~$C¡ -~,. .Gat~I~~;()fF!'deralDo~",stic~~sist~!.\~e #97.QQ~;.\!\ ward #...200'1- - 00 1'1- ,
, \ýc:,..,' "h:-C:' ,:', ,.." "::;,', ' ",'y>
Project Summary Report
07/01/04
FY04 Urban Areas Security Initiative
,
Grant #2004-14
OES ID #059-69000
Subgrantee: Santa Ana, City of
ProJect A
Project Title/Description
Develop/enhance interoperable communlcatrons systems
Enhance and upgrade the 800 mhz radio system throughout Orange County to allow Interoperability with the CHP and other
regional and state agencies. Use existing and emergIng technology to develop and enhance communication and data
interoperabillty within the Operational Area.
Solution Area
EaulDment
It.m# Sub Cateaorv Condition? TSP Fundlna UASI Fundln. Total Fundlna
510 Interoperable Communications Equipment 0 ° 1,927,272 1,927,272
524 Other Authorized Equipment 0 ° 205.575 205,575
514 Terrorism Incident Prevention Equipment 0 ° 1,927.272 1,927.272
Plannlna
ltem# Sub Cateaorv CondItIon? TSP Fundln. UASI Fundln. Total Fundlna
502 Develop and Enh¡;lnce Plans and Protocols 0 ° 513,940 513.940
501 Develop, Coordinate, Implement or Evaluate 0 ° 256,970 256,970
Programs, Groups, Councils or Teams
Tralnlna
!!!m!! Sub Cateoorv CondItion? TSP Fundlna UASI Fundln. Total Fundlnr:l
526 Backfill 0 ° 154,182 154,182
527 Overtime 0 ° 154,182 154,182
Total for ProJect A 0 5,139,393 5,139,393
ProJect B Project Title/Description
Establish/enhance explosive ordnance disposal units/bomb squads
Enhance the Operational Area's capability to prevent, interdict, respond to, mitigate, investigate and recover from WMD
Incidents and acts of ten-orism by the enhancement of Operational Area bomb response units
Solution Area
EoulDment
Item# Sub Cateaorv
Condition?
508
Explosive Device Mitigation and Remediation
Equipment
0
TSP Fundln.
°
UASI Fundln.
405,000
Total Fundlna
405,000
I Total for Prolect B
0
405,000
405,000 I
.'
. .
Project Summary Report
07/01/04
FY04 Urban Areas Security Initiative
Grant #2004-14
OES ID 11059.69000
Subgrantee: Santa Ana, City of
Project C
Project lltieJDeacripllon
Establish/enhance regional response teams
Enhance the existing Operational Area's capability to prevent, interdict, respond and recover from acts of disruption and/or
destruction, and safely handle and sustain operations at a terrorism I WMD event by the assessment and purchase of
needed equipment.
Solution Area
EaulDment
11IIm# Sub Cateaorv Condition? TSP Funding UASI Funding Total Fundlna
516 CaRNE Incident Response Vehicles D 0 418,710 418.710
515 CBRNE Logistical Suppori Equipment D 0 408,858 408,858
509 CBRNE Search arid Rescue Equipment D 0 408.858 408,858
511 Detection Equipment D 0 408,858 408,858
510 Interoperable Communications Equipment D 0 408.858 408,858
507 Personal Protective Equipment (PPE) D 0 408,858 408.858
Plannlna
11IIm# Sub Cateaorv Condnlon? TSP Fundlna UASI Funding Tolal Funding
503 Develop or Conduct Assessments D 0 410,500 410,500
Tralnlna
ltem# Sub Cateaorv Condition? TSP Funding UASI Fundlna Total Fundlna
528 Backfill D 0 98,520 98,520
527 Overtime D 0 98,520 98.520
528 TraIning Course and Program Development. D 0 213,460 213.460
Delivery, or Evaluation
Total for Prolect C 0 3,284,000 3,284,000
Project Summary Report
07/01104
FY04 Urban Areas Security Initiative
Grant #2004-14
OES ID #059-69000
Subgrantee: Santa Ana, City of
Protect D
Project TItIttlD.ecrlpijon
Establish/enhance a terrorism intelligence/early warning system, center, or task force
Leveraging existing and emerging technologies within the Operational Area to collect, analyze, disseminate disparate data to
Improve interoperabllity and the sharing of information.
Solution Area
EaulDment
!!!mt! Sub Cateaorv Condition? TSP Fundlna UASI Fundlna Total Fundlna
510 Interoperable Communications Equipment 0 ° 384,000 384,000
524 Other Authorized Equipment 0 ° 96.000 96,000
514 Terrorism Incident Prevention Equipment 0 ° 576.000 576,000
Plannlna
It.m# Sub Cateaorv Condition? TSP Fundlna UASI Fundlna Total Fundlna
502 Develop and Enhance Plans and Protocols 0 ° 160,000 160,000
503 Develop or Conduct Assessments 0 ° 240,000 240,000
Tralnlno
ltem# Sub Cateaorv Condition? TSP Fundlna UASI Fundlna Total Fundlna
526 Backfill 0 ° 72.000 72,000
527 Overtime 0 ° 72,000 72,000
Total for Prolect D 0 1,600,000 1,600,000
.'
Project Summary Report
07/01/04
FY04 Urban Areas Security Initiative
Grant #2004-14
OES ID #059-69000
Subgrantee:
Santa Ana, City of
Project E
Project TltI./Descrlptlon
Assess vulnerability of and harden critical infrastructure
Develop and Implement a comprehensive Strategic Plan, which will assess vulnerabilities and standardize recommendations
to prevent and mitigate terrolistJ WMD risks at critical infrastructures throughout the Operational and Urban Areas. This
comprehénsive plan will establish countywide terrorIsm and IWMD response and recovery protocol to effectively integrate all
available resources.
Solution Area
EaulDment
It.m# Sub Category Condition? TSP Fundlna UASI Fundlno Total Fundlna
513 Physical Security Enhancement Equipment 0 0 111.260 111,260
Plannlna
!!!!!!1! Sub Cateaorv Condition? TSP Funding UASI Funding Total Fundlna
502 Develop and Enhance Plans and Protocols 0 0 445.040 445,040
503 Develop or Conduct AssessmentS 0 0 369,410 389,410
Training
ltem# Sub Cateaorv CondItion? TSP Fundlna UASI Fundlna Total Fundlna
526 Backfill 0 0 66.756 66,756
527 Overtime 0 0 66,756 66.756
526 Training Course and Program Development, 0 0 33,376 33,378
Delivery, or Evaluation
Total for Prolect E 0 1,112,600 1,112,600
ProJect F Project TItle/Description
Establish/enhance emergency operations center
Enhance the capabilities of the existing Emergency Operations Centers within the Operational Area and establish a
secondary Emergency Operations Center to serve as a backup.
Solution Area
EauJDment
ltem# Sub Cateaorv Condition? TSP Funding UASI Funding Total Fundlna
510 Interoperable Communications Equipment 0 0 393,750 393,750
514 Terrorism Incident Prevention Equipment 0 0 175,000 175,000
Plannlna
ltem# Sub Cateaorv Condition? TSP Fundlna UASI Funding Total Fundlna
502 Develop and Enhance Plans and Protocols 0 0 175,000 175,000
503 Develop or Conduct Assessments 0 0 43.750 43,750
Training
lIem# Sub Cateaorv Condition? TSP Fundlna UASI Fundlna Total Fundlna
526 Backfill 0 0 43,750 43,750
527 Overtime 0 0 43.750 43,750
I Total for Prolect F 0 875,000 875,000 I
. .
Project Summary Report
07/01/04
.
FY04 Urban Areas Security Initiative
Grant #2004-14
OES JD #059-69000
Subgranlee: Santa Ana, City of
Prolect G
proJ.ct TlijeJDescriptlon
Establish/enhance citizen emergency preparedness awareness campaign
Work within existing citizen/volunteer programs within the Operational AreB to develop, enhance or expand pUblic/private
partnerships to Increase awarewness and exchange Information to prevent, interdict and respond to terrorismlWMD
Incidents.
Solullon Area
Plannlna
!!!!!!! Sub Cateaorv
Condition?
501
Develop, Coordinate. Implement or Evaluate
Programs, Groups, Councils or Teams
0
Tap Funding UASI Funding Total Fundlna
0 206,250 206,250
TSP Fundlna UASI Funding Total Fundina
0 13.750 13,750
0 13,750 13,750
0 41.250 41.250
0 275,000 275,000 I
Tralnlna
ltem# Sub Cateaorv
Condition?
526
527
528
Backfill
Overtime
0
0
0
Training Course and Program Development,
Delivery, or Evaluation
I Total for ProJect G
Prolect H Project TIlls/Description
Establish/enhance sustainable homeland security training program
Ensure that Orange County Operational Area-defined first responders have the training necessary to prevent, respond to and
recover from acts of disruption and or destruction such as terrorismIWMD events.
Solution Area
EaulDment
ItelO# Sub Cateaorv Condition? Tap Funding UASI Funding Total Fundlna
524 Other Authorized Equipment 0 0 27,480 27,480
Plannlna
ItelO# Sub Cateaorv Condition? TSP Fundlna UASI Fundlna Total Fundlna
501 Develop, Coordinate, Implement or Evaluate 0 0 27,480 27.480
Programs, Groups, Councils or Teams
Tralnlna
Item# Sub Cateaorv Condition? Tap Funding UASI Funding Total Fundlna
526 Backfill 0 0 54,960 54.960
527 Overtime 0 0 54.980 54,960
528 TraIning Course and Program Development, 0 0 384,720 384.720
Delivery, or Evaluation
I Total for Prolect H 0 549,600 549,600 I
.'
Project Summary Report
07/01/04
FY04 Urban Areas Security Initiative
"
Grant #2004-14
OES ID #059.69000
Subgrantee: Santa Ana, City of
Project I
Project TltleID..crlptlon
Establish/enhance sustainable homeland security exercise program
During the grant performance period develop, implement and evaluate a comprehensive exercise portfolio following the
HSEEP guidelines.
Solution Area
exercise
Item# Sub Cateaorv
Condition?
529
530
Backfill
0
0
0
TSP Fundlna
0
531
Exercise and Program Design, Development,
Conduct or Evaluation
Overtime
0
UASI Fundlna Total Fundlna
110.000 110,000
302.500 302,500
110.000 110.000
UASI Fundlna Total Fundlna
27,500 27,500
550,000 550,000 I
0
Plannlno
Item# Sub Cateaorv
Condition?
501
Develop, Coordinate, Implement or Evaluate
Programs, Groups, Councils or Tea!'1s
0
TSP Fundlna
0
I Total for Prolect I
Prolect J Project TItle/Description
Orange Alert Reimbursement
Mitigate risk at critical Infrastructures during tfmes of an elevated threat level.
0
Solution Area
Oraanlzatlon
ltem# Sub Cateaorv
Condition?
505
Orange Alert Costs
0
TSP Fundlna
0
UASI Fundlna
Total Fundlna
155.000
155,000
I Total for Proiect J
Prolect K Project TlUe/De8crlptlon
Regional Aviation Enhancement Program
0
155,000
155,000 I
Assess and enhance the exisitlng Orange Opere rational Area's alrbome/helicoptor capabilities to Investigate, prevent,
interdict, and respond to acts of terrorism and WMD incidents.
Solution Area
EaulDment
Item# Sub Cateaorv
Condition? TSP Fundlna UASI Fundlna Total Fundlna
0 0 479.750 479,750
Condition? TSP Fundlna UASI Fundlna Total Fundlna
0 0 25.250 25.250
0 505,000 505,000 I
521
CBRNE Aviation Equipment
Tralnlna
Item# Sub Cateaorv
527
OVertime
I Total for ProJect K
...
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Project Summary Report
07/01/04
FY04 Urban Areas Security Initiative
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Grant #2004-14
OES ID 11059.69000
SUbgrantee:
Santa Ana, City of
Project L
Project TlUoJD..crlpUon
Urban Areas Security InItiative Grant Management and Administration
Efficiently and effectively utilize the funds made available through the Urban Areas Security Initiative grant to Implement and
manage projects that support the goals and objectives identified In the Urban Area Homeland Security Strategy and State
Homeland Security Strategy.
Solution Area
ManaGement and Administration
ltem# Sub Cateaorv
Condition?
534
533
All Other M and A Expenses
HIring of Full or Part-Time Staff
0
0
TSP Fundlno UASI Fundlno Total Fundlna
0 89,818 89.818
0 359,272 359,272
0 449,090 449,090 I
I Total for Project L
Project M ProJ.ct TltloJD.scrlpUon
Build/enhance a pharmaceutical stockpile and distribution network
Enhance the Urban Area's capability to provide phannaceuticals necessary to respond to acts of disruption and/or
destruction, and safely handle and sustain operations at a terrorismlWMD event.
Solution Area
EaulDment
ltem# Sub Cateaorv
517
Medical Supplies and limited Types of
Phannaceutlcals
Condition? TSP Fundln. UASI Fundln. Total Fundlna
0 0 70,000 70.000
0 70,000 70,000 I
0 14,969,683 14,969,683
I Total for Project M
Total:
Eauipment T'
Level A
Responder Plus Level A Suit
Responder Plus Level A Suit
PVC Hazmat Level A Training Suit
Scott Air Pak Fifty SCBA
Replacement Kevlar Cylinder - 60
Body Cooling Vest
Willson Alpha Hard Hat
Nitrile Gloves
Cobra Viton Chemical Gloves
North SilverShield Gloves
Glove Liners
Chern-Tape 2
Hazmax Boots
Black Latex Overboots
LevelS
CPF-3 Protective Garments
CPF-3 Protective Garments
Level C
Tychem SL Coveralls W/Hood
Tychem SL Coveralls W/Hood
Scott AV-2000 Respirator
Replacement Respirator Cartridges
LevelD
General Duty Cotton Coverall
Wolverine Mes's Work Boots
Wolverine Women's Work Boots
.
Hazcat Kit
150 mL Glass Drum Thieves
225 mL Glass Coliwasas
Telescopic Dipper
f
ATTACHMENT B
range County District Attorney's Office Environmental Protection Unit
ODP Urban Areas SecuritY Initiative Grant Request
I Cost IAmount ITotal I Reference Sizelltem # . /Remarks
Personal Protective Equi ment - Reference P. A-1/5
P. A-2/3
$ 811.00 3 $ 2,433.00 L-XL Item #2BD-31553
$ 892.00 1 $ 892.00 XXL Item 2BD-31553
$ 448.00 4 $ 1,792.00 3-L 1-XL Item 2BD-37705
$4,854.00 4 $ 19,416.00 Hi-Pressure System w/Life Link Item 2BD-30971
$2,004.00 4 $ 8,016.00 2BD-26710
$ 210.00 4 $ 840.00 2BD-35691
$ 11.00 6 $ 66.00. White Ratchet Suspension Item 2BD-5992
$ 150.00 4 $ 600.00 21Box Size 8/21Box Size 10 Item 2BD-6678
$ 37.80 8 $ 302.40 4 - Size 8 4 - Size 10 Item 2BD-86549
$ 45.00 3 $ 135.00 1 Pack Size 8 and 2 Size 10 Item 2BD-26697
$ 17.00 3 $ 51.00 Item 2BD-24825
$ 21.90 20 $ 438.00 Item 2BD-40429
$ 66.50 4 $ 266.00 1 Each Sizes 6,91/2, 11 Item 2BD40074
$ 6.45 40 $ 258.00 10 Small/20 Med/10 Lg Item # 2BD-13137
P. A-3
$ 48.60 18 $ 874.80 6 Med/12 LQ 2BD-15230
$ 50.60 6 $ 303.60 6 XXL Item 2BD-15230
P.A-4
$ 19.50 36 $ 702.00 12 Med /24 Large Item 2BD-23226
$ 21.50 12 $ 258.00 12 XXL Item 2BD-23226
$ 219.00 4 $ 876.00 Full Face Item 2BD-22719
$ 78.40 6 $ 470.40 3 Pkgs - Org Vapor/Acid GaslP-100 Item 2BD48298
$ 40.90 8 $ 327.20 P. A-4 2 Med / 4 La / 2 XL Navy Blue Item 2BD-24889
$ 130.00 3 $ 390.00 1 Size 91/2/1 size 10/1 Size 11 Item 2BD-86591
$ 128.00 1 $ 128.00 1 Size 6 Item 2BD-86593
$ 39,835.40
Detection/Sampling Eauipment - Reference P. A-7
$3,339 1 $3,339.00 Item 2BD-14534
$68.00 2 $136.00 PreCleaned - Item 2BD49700
$160 2 $320.00 PreCleaned wNiton Seal Item 2BD-49703
$70.20 1 $70.20 Item 2BD-35102
0
PreCleaned Dipper Ladles
250 mL Sample Jars
500 mL Sample Jars
Sterileware Sampling Spatulas
Plastic Transfer PiDets
Hazmat Response Vehicle
Vehicle Extended Warrant
Command Post and Cabinet
Conversion Kit
Pager Recorder
Raytheon Thennallmaging Camera
Electrovision Nioht Vision Svstem
CoolPix Digital Camera
Canon XL 1 S Digital Video
Canon Service Agreement
SL135 Dive Camera
Weatherproof Secure Storeage
Hard Cases for Cameras & Equi
Digital Recorders
Fingerprint Kits
Automatic 8iphasic Ext Defib
I
$35.80
$34.20
$37.30
$87.30
$48.20
5
4
4
1
1
$179.00
$136.80
$149.20
$87.30
$48.20
$4,465.70
Item 280-35106
4 Cases of 12 PreCleaned Jars wlTeflon Lids Item 280-16152
4 Cases of 12 PreCleaned Jars wlTeflon Lids Item 280-16157
1 Case of 100 Sterile Spatulas Item 280-76992
1 Case of 500 Sterile Pipets Item 280-58142
CBRNE Incident Response Vehicles
$30,000 1 $30,000.00
$600 1 $600.00
$4,000 1 $4,000.00
$34,600.00
Terrorism Incident Prevention E
$4,000 2 $8,000.00
$28,731 1 $28,731.00
$12,992 1 $12,992.00
$49,723.00
CBRNE Lo
$750
$3,100
$215
$700
$1,000
$500
$300
$145
$2,249
istical Su art E
4 $3,000
1 $3,100
1 $215
2 $1,400
1 $1,000
1 $500
4 $1,200
1 $145
$10,560
- Reference P. A-11
Ford E-150 XL Wagon with emergenc
Extended Service Warrant
TruckVault
eauipment
uipment - Reference P. A-10
Adaptive Digital Systems MON08
Thennal Eye 2500 with 150mm Lense
Gen III Aviation Intensifier/EOS Adaptors/GL2 Adaptors
uiDment - Reference P. A-10/11
Nikon Digital Camera for crime scene photos
Canon Digitial Video for crime scene recordin
5 year service agreement
Reefmaster Digital Encapsulated Camera for sites where
decontamination is required after use
Pelican hard cases for equipment protection
Olympus - DMI and memory stick
Sircie Professional Latent Print Kit Item PLP100
MedicalSu lies - Reference P. A-12
1 $2.249.00 Zoll AED +
First Responder EMT Kit $284 1 $284.00 Industrial EMT Trauma Kit - Navy Blue Item 2BO-31 037
$2,533.00
Total $139,184.10
CBRNE Reference Materials - Reference P. A-13
A~ Available Ref Material -1 I I I
I I I I
CBRNE TRAINING Reference A-H/1S
AWR-100 Emergency Response to Terrorism: Basic Concepts
AWR-101 Emergency Response to Terrorism: Basic ConcePts (Train the Trainer) I
AWR-103 WMO Crime Scene Manll!!.ement for Em~ncy Responders
AWR-120 Law Enforcement Response to WMO - Awareness
AWR-121 Law Enforcement Response to WMO - Awareness (Train the Trainer)
AWR-130 Incident Response to Terrorist Bombings - Awareness
AWR-140 WMO Radiological/Nuclear Awareness
AWR-141 WMO Radiological/Nuclear Awareness (Train the Trainer)
PER-225 Law Enforcement Response to WMO - Ol!fJJations Level (Train the Trainer)
PER-251 Emergency Response to Terrorism: Operations Course (Train the Trainer)
I J I I I
-1 I I I
"All items listed with a 2BD- prefix are from the Jan 2002 Lab Safety Supply Catalogue - These are retail prices and could
be different based upon price increases or government purchase rates.
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