HomeMy WebLinkAbout22F - TRUCKS UTILITY BODIES
REQUEST FOR
COUNCIL ACTION
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~
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
FEBRUARY 7, 2005
TITLE:
CONTRACT AWARD FOR
TRUCKS WITH UTILITY BODIES
(SPEC. NO. 04-152)
APPROVED
D As Recommended
D As Amended
D Ordinance on 1 st Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
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CITY MANAGER
CONTINUED TO
-'"
FILE NUMBER
RECOMMENDED ACTION
1.
Reject the bid
specification.
from
Fairway
Ford
as
nonresponsive
to
the
2 .
Award a contract to Maurice J. Sopp and Son for the purchase of
three trucks with utility bodies in the amount of $89,543.48.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
various City departments utilize midsize pickup trucks with utility
bodies to perform routine business. The Public Works Agency's Roadway
Cleaning crews and Sewer Services crews use trucks with utility bodies
to secure and transport tools and equipment to the job sites. Due to
age, mileage in excess of 85,000 miles, and general condition, two 1995
Chevrolet trucks and one 1996 Chevrolet truck have been approved for
replacement in the current fiscal year.
The notice inviting bids was advertised on December 8 and 10, 2004, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
15 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
4 Bids received
22F-1
CS 383
Contract Award for Trucks
Utility Bodies (Spec. No.
February 7, 2005
Page 2
with
04-152)
Bids were received, opened on January 10, 2005 (Exhibit 1). The bid
received from Fairway Ford did not meet the truck wheelbase capacity
and is therefore nonresponsive. The bid received from Bob Stall
Chevrolet is responsive to the specifications and meets the City's
requirements.
FISCAL IMPACT
Funds are available in the Fleet Services Equipment
Machinery & Equipment account (account no. 76-145-6641).
Replacement
~~~~;~J:'","~ ~~~
Franci~co G,:tierrez 1IJ
Executlve Dlrector
Finance and Management Services
~FG/KM/04-152.2:li
Agency
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD
TRUCKS WITH UTILITY
(SPEC. 04-152)
BODIES
vendor
Location
Terms
Vehicles
58220 - Reg cab
58208 - Ext cab
58547 - Reg cab
Sub-total
Sales Tax
Tire Fee
Total
Terms offered
GRAND TOTAL
DELIVERY
Vehicle
MAURICE
J. SOPP &
SON
Huntington
Park
Net 30
$27,128.00
$33,000.00
$22,975.00
$83,103.00
$ 6,440.48
incl.
$89,543.48
$89,543.48
120 days
CC25903 &
CC25953
Chevrolet
2005
SUMMARY OF BID AWARD:
TOTAL AWARD IN THE AMOUNT OF:
22F-3
BURCH
FORD
VICTOR
BUICK -
GMC TRUCK
La Habra
Corona
Net 30
Net 20 days
Less $300 ea.
$28,610.00
$34,683.00
$24,094.00
$85,347.00
$87,387.00
$ 6,614.39
$ 6,772.49
incl.
$
26.25
$91,961.39
$94,185.74
$ (
900.00)
$91,961.39
$93,285.74
not quoted
60-90 days
F250
Ford
2005
TC25903 &
TC25953
GMC
2005
MAURICE J. SOPP AND SON
$89,543.48
EXHIBIT 1
22F-4