HomeMy WebLinkAbout22G - 4X4 UTILITY VEHICLE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
FEBRUARY 7, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARD FOR A
4X4 UTILITY VEHICLE
(SPEC. NO. 04-153)
APPROVED
0 As Recommended
0 As Amended
0 Ordinance on 1 st Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
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CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Burch Ford for the purchase of one 4x4 utility
vehicle in the amount of $23,427.70.
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
The Parks, Recreation and Community Services Agency's Park Maintenance
Division uses utility vehicles to transport staff and tools to local
parks to perform routine business. Due to age and condition, one 1996
Chevrolet Blazer has been approved for replacement in the current
fiscal year.
The notice inviting bids was advertised on December 8 and 10, 2004, and
bids were solicited. A summary of the bid invitations and bids
received is as follows:
18 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
4 Bids received
Bids were received, opened on January 13, 2005 and evaluated (Exhibit
1) . The bid from Burch Ford is responsive to the specifications and
meets the City's requirements.
22G-1
CS 383
a 4x4 Utility Vehicle
Contract Award for
(Spec. No. 04-153)
February 7, 2005
Page 2
FISCAL IMPACT
Funds are available in the Fleet Services Equipment
Machinery & Equipment account (account no. 76-145-6641).
~~~~~~~ ~'~':-;;ÀJ
Franci~co G~tierrez ~f
Executlve Dlrector r~
Finance and Management Services
~FG/KM/04-153.2:li
Agency
22G-2
Replacement
ABSTRACT OF BIDS
CONTRACT AWARD
4 x 4 UTILITY VEHICLE
(SPEC. 04-153)
Vendor
Burch
Ford
Location
La Habra
Terms
Net 30
Vehicle
$21,738.00
Sales Tax
$ 1,684.70
Tire Fee
$
5.00
Sub Total
$23,427.70
Term disc.
Grand Total
$23,427.70
DELIVERY
30-45 days
Vehicle
Ford
Explorer
2005
SUMMARY OF BID AWARD:
TOTAL AWARD IN THE AMOUNT OF:
W. Covina Motors
d/b/a Clippinger
Chevrolet
West Covina
Net 30
$23,312.00
$ 1,806.68
$
5.00
$25,123.68
$25,123.68
100 days
Chevrolet
Trailblazer
2005
BURCH FORD
$23,427.70
EXHIBIT 1
22G-3
Lake
Chevrolet
Lake Elsinore
Net 30
$23,381. 00
$ 1,812.03
$
5.00
$25,198.03
$25,198.03
80-90 days
Chevrolet
CT15506
2005
Victor
Buick -
GMC Truck
Corona
$500 in 20
Days, Net 30
$24,255.08
$ 1,879.77
$
8.75
$26,143.60
$
(500.00)
$25,643.60
45-60 days
GMC
TT15506
2005
22G-4