HomeMy WebLinkAbout55B - RESOLUTION NO. 2005-011
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
FEBRUARY 7, 2005
APPROVED
TITLE:
ADOPT A RESOLUTUION AMENDING
CITY RESOLUTION 98-088 TO
UPDATE THE RECORDS RETENTION
SCHEDULE MAINTAINED BY THE
POLICE ~PAR'l'MBNTS
fi I:L-
. ITV MANAGER
0 As Recommended
0 As Amended
0 Ordinance on 1 st Reading
0 Ordinance on 2nd Reading
0 Implementing Resolution
0 Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Adopt a Resolution amending City Resolution 98-088 to update the records
retention schedule to include audio and video tape recordings maintained
by the Police and Fire Departments.
DISCUSSION
In December 1998, the City Council adopted Resolution No. 98-088,
establishing a records retention policy and schedule for each of the
Ci ty' s agencies. The adoption of this resolution amendment will revise
the language to include the intent of the City to maintain the audio
recordings for a six-month period in accordance with Tort Claim filing
requirements. Additionally the amendment will include the intent of the
City to maintain videotaping for a period of one-year.
FISCAL IMPACT
There is no fiscal impact associated with this a
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Paul M. Walters
Chief of Police
Police Department
.
558-1
pc: 11/19/04
RESOLUTION NO. 2005-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AMENDING CITY RESOLUTION NO. 98-088
TO UPDATE THE RECORDS RETENTION SCHEDULE TO
INCLUDE AUDIO AND VIDEO TAPE RECORDINGS
MAINTAINED BY THE POLICE AND FIRE DEPARTMENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. Except for records less than two years old and certain other, specified records,
Government Code section 34090 authorizes the head of city departments to
cease retaining records, documents, instruments, books or paper under his or
her charge, without keeping a copy thereof, with the approval of City Council
and the written approval of the City Attorney.
B. On or about December 21, 1998, the City Council adopted Resolution No. 98-
088, establishing a records retention policy and records retention schedule for
each of the City's agencies.
C. Government Code section 34090.6 allows the head of a department of a
city to destroy recordings of routine video monitoring after one year and after
100 days may destroy recordings of telephone and radio communications
maintained by the department. It is the intent of the City to maintain the audio
recordings for six months in accordance with the Tort Claim filing
requirement.
D. Definitions: "Recordings of telephone and radio communications" means the
routine daily taping and recording of telephone communications to and from a
city, city and county, or department, and all radio communications relating to
the operations of the department.
"Routine video monitoring" means videotaping by a video or electronic
imaging system designed to record the regular and ongoing operations of the
departments, including mobile in-car video systems, jail observation and
monitoring systems, and building security taping systems.
"Department" includes a public safety communications center operated by the
city.
558-2
Section 2.
No. 98-088.
Exhibit I to this resolution is hereby added to Exhibit I to Resolution
Section 3. Except for this single addition, Resolution No. 98-088 shall remain
in full force and effect.
Section 4. This Resolution shall take effect immediately and the Clerk of the
Council shall attest to and certify the vote adopting this Resolution.
ADOPTED this
day of
,2005.
Miguel A. Pulido
Mayor
APPROVED AS TO FORM:
Joseph W. Fletcher, City Attorney
By:
Paula Coleman
Assistant City Attorney
AYES:
Councilmembers
NOES:
Councilmembers
ABSTAIN:
Councilmembers
NOT PRESENT:
Councilmembers
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CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Resolution No. 2005-011 to be the original resolution adopted by the City
Council of the City of Santa Ana on
Date:
Clerk of the Council
City of Santa Ana
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