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HomeMy WebLinkAbout55C -CLASS PLANS REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: FEBRUARY 22, 2005 TITLE: APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For PROPOSED AMENDMENTS TO CLASSIFICATION AND COMPENSATION PLANS AND ANNUAL BUDGET ~ f2A;g CITY MANAGER CONTINUED TO ~ FILE NUMBER RECOMMENDED ACTION Adopt a Resolution that amends the City's Basic Management and Non- Management Classification and Compensation Plans (Resolution Nos. 91-066 and 82-110) and amends the Fiscal Year 2004-05 Annual Budget to reflect these changes. DISCUSSION The following proposed changes are part of an ongoing effort to ensure that the City's Basic Classification and Compensation Plans reflect current organizational needs and establish salary rates at market competitive levels. I. Community Development Agency A recent review of Agency staffing levels in relation to existing and anticipated workload concluded that current staffing in the Agency's various programs is below those recommended to meet program needs in an optimal manner. In response, the Executive Director of the Community Development Agency is requesting the addition of one Senior Management Analyst position to perform duties related to grant administration and comply with recommendations about appropriate staffing levels. II. Library Recently essential the Personnel Services department conducted a functions performed by a position classified review of the as Accounting 55C-1 cs. 383 Classification/Compensation Plan February 22, 2005 Page 2 Assistant. The review determined that the incumbents' duties and responsibilities, especially those that pertain to purchasing, budgeting and contract monitoring, are more consistent with the classification Senior Accounting Assistant than her current classification. Accordingly, the Library Director proposes that one Accounting Assistant position be reclassified and reallocated to Senior Accounting Assistant. III. Finance and Management Services The newly appointed Executive Director of Finance and Management Services recently conducted a review of his agency's functions and structure. This analysis, assisted by the Personnel Services Department, included an examination of the duties and responsibilities of various job classifications and an evaluation of workload. As a result of this review, the Executive Director is proposing the creation of a mid-management classification titled Assistant Director of Finance and Management Services. This position will perform responsible administrative and managerial work in planning, organizing and directing the activities of the Finance and Management Services Agency and will act as Executive Director in the incumbent's absence. In order to staff this new job title, the Executive Director requests a budget reallocation, such that the currently vacant position of Accounting Manager is reallocated to Assistant Director of Finance and Management Services. The Executive Director of Finance and Management Services also proposes the creation of a professional classification titled Purchasing Supervisor and the reallocation of one Supervising Buyer position to this new classification. The Purchasing Supervisor will be responsible for not only supervising the City's purchasing functions and coordinating bid processes, but also for overseeing the accounts payables functions of the Purchasing Division. IV. Police Department The Police Chief has conducted a similar review of organizational structure and has identified certain changes that will improve the department's ability to provide services in a more efficient and cost-effective manner. It is proposed that two vacant Communications Services Officer positions be deleted and one Police Services Dispatcher be added to the Department's budget. These changes will increase the Department's efficiency in responding to calls for service and also result in a net savings to the department's budget. 55C-2 Classification/Compensation Plan February 22, 2005 Page 3 The Police Chief also proposes the addition of lead pay compensation for the Firearms Examiner classification. In the past ten years, the scope of this position has increased significantly to include oversight of employees in the department's Crime Lab in addition to assigned responsibilities in the area of firearm and ballistic evaluation. The designation of "lead" and commensurate compensation reflect the incumbent's added responsibility to guide, assist and train other employees involved in the collection and analysis of evidence. Finally, in order to alleviate a backlog of work in testing, comparing and processing firearms evidence, the Police Chief proposes the creation of a part-time classification titled Forensic Ballistics Technician. This classification will be responsible for evaluating firearms and ballistics, allowing the Police Department to link weapons, shell casings and bullets to crimes. Creation of the part-time classification will provide the department with greater flexibility when responding to changing workload levels and will facilitate the timely evaluation of evidence critical to criminal investigations. v. Personnel Services Agency A recent study of the Workers' Compensation Administrator (AM) classification indicated that Santa Ana's classification is significantly undercompensated in relation to comparable positions in similar agencies as well as other City administrative management classifications. Therefore, the Executive Director of Personnel Services is requesting an equity adjustment to appropriately compensate the incumbent and ensure that Santa Ana's classification remains competitive in the labor market. VI. Public Works Agency The Public Works Agency has conducted an analysis of the duties and responsibilities of the Transportation Manager position following the departure of the incumbent. Currently, this mid-management classification heads a division that includes both transportation services and development services. However, the organizational review has concluded that the agency would be better served by reassigning the transportation services duties to the Traffic Engineering section, under the supervision of the City Traffic Engineer, and reassigning the responsibilities in development services to a Principal Civil Engineer in the Engineering Services Division. 55C-3 Classification/Compensation Plan February 22, 2005 Page 4 Consequently, the Executive Director of Public Works proposes to reallocate the Transportation Manager position to Principal Civil Engineer. As both classifications are set at the same salary range, no change in compensation is required. FISCAL IMPACTS The fiscal impact figures below represent estimated costs and savings for the remainder of the fiscal year. Community Development Agency Addition of one Senior Management Analyst position: $25,784 Library Reallocation of one Accounting Assistant position to Senior Accounting Assistant: $1,164 Finance and Management Services Reallocation of one Accounting Manager (MM) position to Assistant Director of Finance and Management Services (MM) $2,068 Reallocation of one Supervising Buyer position to Purchasing Supervisor: $1,832 Police Department Deletion of two Community Services Officer positions: savings of $33,888 Addition of one Police Services Dispatcher position: $19,148 Addition of ~lead" pay compensation for Firearms Examiner: $1,224 Creation of part-time Forensics Ballistics Technician: no fiscal impact Personnel Services Agency Salary upgrade for Workers' Compensation Administrator (AM) classification: $2,492 55C-4 Classification/Compensation Plan February 22, 2005 Page 5 Public Works Agency Reallocation of Transportation Manager (MM)to Principal Civil Engineer (MM) no fiscal impact APPROVED AS TO FUNDS AND ACCOUNTS: ~ \\t:>..~ ~~.::. \~~ ;:~ Francisco Gutierrez Executive Director Finance and Mgmt. Services Agency //J Pa ricia C. Whitaker Executive Director Community Development Agency , ;i/,-- . Rob.Richard Library Director / i (" t "- ,-_-< l vi v , Paul M. Walters Police Chief ~. )~~ {~ , ~~:~ut~~:s Director Public Works Agency 55C-5 RESOLUTION NO. 2005-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NOS. 82-110, 91-066 AND 96-095 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS, AND TO AMEND THE CURRENT ANNUAL BUDGET TO ADD, DELETE AND REALLOCATE POSITIONS IN SEVERAL CITY DEPARTMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On August 2, 1982, the City Council passed and adopted Resolution No. 82-110 revising and re-establishing the Basic Classification and Compensation Plan for Officers and Employees of the City of Santa Ana. C. On July 1, 1991, the City Council passed and adopted Resolution No. 91- 066, re-establishing the Basic Classification and Compensation Plan for classes of employment designated as unrepresented Executive Management (EM) and Middle Management (MM). D. On November 18, 1996, the City Council passed and adopted Resolution No. 96-095, re-establishing the Basic Classification and Compensation Plan for classes of employment designated as unrepresented Administrative Management (AM). E. On June 21, 2004, the City Council passed and adopted Ordinance No. NS-2653, which established the City's Annual Budget, authorized position allocations for Fiscal Year 2004-2005, and set forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council. F. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City's organizational structure as well as comparable job titles in the labor market. 55C-6 G. The Executive Director of Community Development proposes to add one full time position to the current Annual Budget. H. The Library Director proposes to reallocate one full time position in the current Annual Budget. I. The Executive Director of Finance and Management Services proposes to create two new full time classification titles, and to reallocate two full time positions in the current Annual Budget. J. The Police Chief proposes to create one new part time classification title, add special compensation to one full time classification, and amend the current Annual Budget by deleting two full time positions, and adding one full time position. K. The Executive Director of Personnel Services proposes that the salary for the Administrative Management classification of Workers' Compensation Administrator (AM) be increased. L. The Executive Director of Public Works proposes to reallocate one full time position in the current Annual Budget. M. It is now desired to amend Council Resolution Nos. 82-110, as amended, 91-066, as amended, and 96-095, as amended, and Ordinance No. NS- 2653, the Fiscal Year 2004-2005 Budget, as amended, in order to effect these changes. Section 2: That Section 3 of Resolution No. 82-110, as amended, is hereby further amended by adding the following classification title at the Salary Rate Range and effective date indicated: 6-Step Salary Rate RanQe (SRR) Effective 3/01/05 Class Title 3/01/05 SRR 656 Annual Salary (Min-Max) Purchasing Supervisor ($61,512-78,504) Section 3: That Section 3.1 Special Compensation Provisions (Applicable to Full Time Civil Service Employees Only, Unless Otherwise Specified) of Resolution 82- 110, as amended, is hereby further amended by adding the following pay designation "ww" to the list of special compensation provisions: "(ww) Incumbents in the class of Firearms Examiner who, at the discretion of the appointing authority, are regularly and continuously assigned to serve in a "lead" supervisory capacity, will be paid an additional ten (10) salary rate ranges 55C-7 (approximately 5%) above the current base monthly salary step to which they would otherwise be entitled." Section 4: That Section 3.5.1 Class Titles and Waqe Rates for Seasonal and Other Unaffiliated CateQories of Non-Civil Service Part-Time Employment of Resolution No. 82-110, as amended, be further amended by adding the following part-time title, assigned to the five (5) hourly pay steps set forth below: Basic Hourly WaQe Rates Effective 3/01/05: Class Title Forensic Ballistics Technician Step A $21.10 Step B $22.16 Step C $23.27 Step D $24.44 Step E $25.66 Section 5: That Section 3B of Resolution No. 91-066, as amended, is hereby further amended by: A. adding the classification title of Assistant Director of Finance and Management Services at the fifteen-step salary rate range of MM-28 ($91,044-128,616). B. designating the newly created classification title of Assistant Director of Finance and Management Services as Middle Management by assigning the parenthetical identifier "MM" after this classification title. Section 6: That Section 3 of Resolution No. 96-095, as amended, is hereby further amended by providing an equity salary adjustment to the following class title: 5-Step Salary Rate RanQe (SRR) Effective 3/01/05 Class Title FROM Annual Salary No. (Min-Max) TO No. Annual Salary (Min-Max) Workers' Compensation Administrator (AM) AM673 ($66,828-81,216) AM691 ($72,960-88,692) Section 7: That Ordinance No. NS-2653, the Annual Budget for Fiscal Year 2004-2005, as amended, shall be further amended by: A. adding to the Community Development Agency one Senior Management Analyst (UC) position. B. adding to the Police Department one Police Services Dispatcher position. C. deleting from the Police Department two Communications Services Officer positions. 55C-8 D. reallocating one position in the Library from the classification title of Accounting Assistant to the classification title of Senior Accounting Assistant. E. reallocating two positions in Finance and Management Services as follows: one position from the classification title of Accounting Manager (MM) to the classification title of Assistant Director of Finance and Management Services (MM); and one position from the classification title of Supervising Buyer to the classification title of Purchasing Supervisor. F. reallocating one position in the Public Works Agency from the classification title of Transportation Manager (MM) to the classification title of Principal Civil Engineer (MM). Section 8: That except as amended by this Resolution, all other provisions of Resolution No. 82-110, as amended, Resolution 91-066, as amended, Resolution 96- 095, as amended, and Ordinance No. NS-2653 setting forth the Annual Budget for Fiscal Year 2004-2005, as amended, shall remain in full force and effect. Section 9: That this Resolution shall be operative from and after March 1,2005 ADOPTED this _ day of February, 2005. Miguel A. Pulido Mayor APPROVED AS TO FORM: Joseph W. Fletcher City Attorney By: Joseph Straka Assistant City Attorney AYES: Cou ncil members NOES: Cou ncil members 55C-9 ABSTAIN: Cou ncil members NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2005-026 to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana 55C-1 0