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HomeMy WebLinkAbout12/04/1978 . - . . e . MINUTES HOUSING AUTHORITY OF THE CITY OF SANTA ANA, CALIFORNIA DECEr~BER 4, 1978 The regular meeting of the Housing Authority of the City of Santa Ana was called to order at 2:10 p.m., by Mayor Vernon S. Evans in the absence of Chairman David F. Ortiz and Vice-Chairman Gordon Bricken, in the City Council Chambers, 22 Civic Center Plaza, Santa Ana. Present Harry K. Yamamoto Vernon S. Evans John Garthe David L. Brandt James E. Hard Absent Gordon Bricken David F. Ortiz The following persons were also present: Manuel A. Rede, Executive Director Keith L. Gow, Acting City Manager Dan E. Stone, Assistant City Manager Richard Goblirsch, Redevelopment Director Diedre Lingenfelter, Clerk of the Council Pat Rice, Assistant to the Clerk of the Council Martha Lee, Clerk's Office Mary C. Belmont, Recording Secretary The full reading of Minutes of the Regular Meeting of December 4, 1978 was waived and they were approved as mailed on the unanimously carried 5:0 motion of Commissioner Brandt, seconded by Commissioner Garthe. MINUTES APPROVED The monthly report for the Section 8 Rental Assistance Program dated Novem- ber 21, 1978 indicating that 417 of the 613 units authorized by the De- partment of Housing and Urban Develop- ment (HUD) were under lease as of November 1, 1978, was received and filed on the unanimously carried 5:0 motion of Commissioner Garthe, seconded by Com- missioner Brandt. REPORT OF SECRETARY SECTION 8 RENTAL ASSISTANCE PAYMENTS PROGRAM RECEIVED AND FILED A report dated November 27, 1978 and written by Mr. Peter A. Grams stating basically this report was only a follow up to the HUD Review of the Santa Ana Towers Project that took place late summer in 1978, was received and filed on the unanimously carried 5:0 motion of Commissioner Yamamoto, seconded by Corrmissioner Brandt. The October report basically showed that the HUD inspection was a positive one regarding the physical condition of the building and the management of the pro- ject. Of the HUD recommendations for certain improvements, the owner, Mr. Charles Peters, indicated that corrections had been made except for a security guard re- quirement. NEW BUS INESS REPORT: FOLLOW UP TO HUD REVIEW OF SANTA ANA TOWERS PROJECT As a result of the difference of opinion regarding the need for a security guard at the Towers, the Executive Director, Mr. Manuel A. Rede, asked to meet with Mr. Peters and his project director, Mr. Alvin Burrell, to discuss and review the existing staffing and procedures that the Towers had for security arrangements. Mr. Peters explained in detail the coverage he had instituted through the employ- ment of two residents and the use of portable beepers connected to the emergency call system. With this coverage, Mr. Peters believes that a security guard arrange- . . . . 4t I. ment is in many aspects taken care of and that a large majority of his tenants are satisfied with this system. It was then left up to Mr. Peters to communi- cate this system to HUD for their review and approval. As of this date, no response has been received from HUD as to the final resolution of the matter. NEW POSITION AGREEMENT FOR CONTRACT SERVICES A report dated November 28, 1978 and written by Mr. Manuel A. Rede, Execu- ti ve Di rector, recommending approval on the Agreement contract in the amount services performed by Mr. Edward Flores, was approved 5:0 motion of Commissioner Yamamoto, seconded by of $1,543.80 for temporary on the unanimously carried Commissioner Brandt. Two of the seven Housing Authority positions, including the position of Housing Coordinator, were ~acant, thus creatine¡ a severe diffic\Jav in milintilinina effective levels of service to the community. Mr. Edward Flores, formerly Hous- ing Coordinator for the Santa Ana Housing Authority, agreed to perform and/or supervise under a temporary agreement at his former hourly rate of pay ($9.68), for a term not to exceed 60 days. Mr. Flores served for a period of 20 working days for a total of 160 hours, which amounted to $1,548.80 in full. Mr. Flores' services were invaluable and enabled the Authority to continue operations at a high level of effectiveness. NEW POSITION PRIMARY INSURANCE COVERAGE FOR HOUSING AUTHORITY ACTIVITY A report dated November 27, 1978 and written by Karen Adams, Risk Management, recommendi ng that the Santa Ana Hous i ng Authority approve the purchase of primary liability insurance from the Great American Insurance Company for $3,145 and extend authority to have such coverage bound im- mediately by the City's insurance broker, Alexander & Alexander was approved on the carried 5:0 motion of Commissioner Yamamoto, seconded by Commissioner Brandt. The City of Santa Ana established a self-insurance program for its public liability in 1976 and currently maintains this program at a self-insured retention of $500,000. The Housing Authority of the City of Santa Ana is named insured under this policy and is afforded the comprehensive coverage provided by it. The Housing Authority did not have the financial capacity necessary to participate in the self-insured aspects of the City's liability program. Therefore, it was felt that the procurement of primary comprehensive general and automobile liability insurance (coverage from $0 to $500,000) was indicated as being the most economically feasible way for the Housing Authority to maintain adequate liability protection in the otherwise self-insured first layer of the overall program. Of the seven companies contacted, three submitted quotations: Great American Insurance Company $3,145.00 Hartford Insurance Company $3,153.00 Home Insurance Company $3,215.00 It was recommended that the lowest of the three quotations, Great American Insurance Company, be accepted. The purchase of such insurance would safeguard against the adverse fiscal effects that could be suffered in the event a large unanticipated claim was levied against the Housing Authority. ADJOURN~1ENT At 2:13 p.m., the meeting was adjourned on the unanimously carried 5:0 motion of Com- missioner Evans, seconded by Commissioner Garthe. m.~ c ¿j~- Mary C. elmont Recordl g Secretary