HomeMy WebLinkAbout19C - ADMIN POLICY UPDATE
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
MARCH 21, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
ADMINISTRATIVE POLICY UPDATE
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Manager to update the Administrative policies to allow
restricted usage of city-issued credit cards.
DISCUSSION
In early 1993, the City Council adopted a number of general administrative
policies regarding the expenditure of City funds. As a result, the use of
credit cards was basically restricted to limited activities within the
Purchasing Division. During the past decade, the evolution of the private
sector's business procedures, especially the use of the internet, has
directly impacted the interactions with general City operations. In order
to promote efficiencies and to allow more effective operations in the
processing of travel and other city transactions, it is necessary to
update the administrative policies to expand the allowable usages of city-
issued credit cards. Additionally, as the City is in the process of
requesting bids for general banking services, the inclusion of credit card
services in the banking package will result in very competitive credit
card interest rates . Given these circumstances, it is recommended that
the administrative policies be updated to allow the City Manager to
develop provisions concerning proper usage and accountability measures,
and to approve the issuance of city credit cards.
FISCAL IMPACT
There is no fiscal impact associated with this action.
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Francisco Gutierrez
Executive Director
Finance & Management Services Agency
19C-1
19C-2