HomeMy WebLinkAboutWATERS & FAUBEL 2 -2005
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INSURANCE VI~ riLl
WORi\ W,y rROCEED
UNTIL INSURANCE EXPIRES
-""7_1-05
CW:K OF COUNCil
DATE, a~lh-05
A-2005-050
CONSULTANT AGREEMENT
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THIS AGREEMENT made and entered into this 1st day of March, 2005 by and between
Waters & Faubel, a California corporation (hereinafter "Consultant"), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
media relations and consulting services.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide public affairs and media relations consultant services related to
the City's efforts to ensure the Fourth District Court of Appeals remains in Santa Ana.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. City shall pay to Consultant, in advance, a monthly
retainer of $5,000.00, to cover the costs of all services performed by Consultant. City shall
reimburse Consultant for necessary and reasonable costs and expenses incurred on its behalf in
connection with services provided hereunder. Consultant shall not charge for local telephone,
mileage or incidental postage.
b. Consultant, with City's prior approval, may hire, retain, or subcontract such media
production houses, research consultants and other professional firms as may be required. The
costs and fees for such services shall be approved in advance by City, and will be assessed a 15%
commission to Consultant.
c. The total sum to be expended under this Agreement shall not exceed $10,000.00
during the term of this Agreement.
d. Consultant shall monthly submit a bill with invoice or other documentation
evidencing services provided during the prior month.
3. REPRESENTATIVES
Consultant has designated Roger Faubel as the key contact with the City. Any change in
this key contace will be communicated in writing to the City.
4. WORK PRODUCT
Any and all information, reports and other data resulting from this Agreement shall be the
sole property of the City, and the City shall have the right to use such materials for any purpose
whatsoever. The Consultant may retain for its own internal use, copies of such materials.
5. TERM
This Agreement shall commence on the date first written above and terminate on April
30,2005, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended upon a writing executed by the City Manager and the City
Attorney.
6. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
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bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1 ,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to commencing
the performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
8. INDEMNIFICATION
Consultant shall indemnify and hold City harmless from and against any and all claims
that may at any time be made against the City as a result of statements made or materials
produced by Consultant except to the extent that such claims result from the negligence of the
City. Consultant shall submit all proposed statements or materials to City for approval prior to
the publication of such statements and materials.
City shall indemnify and hold Consultant harmless from and against any and all claims
that may at any time be made against Consultant as a result of statements made or materials
produced by Consultant and approved by the City except to the extent that such claims result
from the negligence of the Consultant.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential andlor proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation oflaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
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9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copy to:
Cit Manager
City of Santa Ana
20 Civic Center Plaza (M-31)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6954
To Consultant:
Waters & Faubel
25 Orchard
Lake Forest, California 92630
Telefacsimile (949) 768-1601
Attn: Roger Faubel
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties.
This Agreement may not be modified except by written instrument signed by the City and by an
authorized representative of Consultant.
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11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by either party upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the City Manager may require Consultant to deliver to
the City all work product completed as of such date, and in such case such work product shall be the
property of the City unless prohibited by law, and Consultant consents to the City's use thereoffor
such purposes as the City deems appropriate.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
II
II
II
II
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
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~::'L,-<-~___dc--:-L,<
PATRICIA E. HEALY U
Clerk of the Council
CITY OF/SALjNTA ~A
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(~PL' /// v'~"
DAVIDN.REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
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Assistant City Attorney
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Tax ID#
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EXHIBIT A
Waters & Faubel
Client Rate Sheet
Principals
$1 95/hour
Senior Vice President
$170/hour
Vice President
$150/hour
Account Manager
$130/hour
Senior Account Executive
$11 51hour
Account ExecutivelAccount Coordinator
$95/hour
Administrative
$75/hour
7
,.OoUCER (714)53~-~OB6
Bannister , ~5oeiates
L1c~se '0691071
30S 17th 51;r..t
Huntington Baach, CA 9Z641-4ZD9
1..Ul<EO Roger "auo., PUD!'C Anall"S ;tIC. a t:A O;lrp
dba: Waters & Faubel ,4- \~~,I;_I"C
Z5 Orchard , ~ ~
lak~ ~orQ;t, CA '2&10
nO' UAIIlUT't
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WCru<ERs coMIIIAI!JATIOIl ANti
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$1.000,000 deh c:laim
51,000,000 .nnuiLl illllragate '
inCluding claims exDanse
lIjI3CJWIlllIIo.QPI...11D..../LC1:41\.DLl.,V~/IXCI~_APPEP1!~~I.I'IlCIol.,,~
10~.ay notica of canCallat10n TOr nOft-payment,tnl, notice Wlll be 5en~ in tha Ivent of companY alec~1on
The City uf Santa Ana, its off1eer~. alllftts. Peprl!lSantatives. voluntalr$ and emplOyaas are named as
additional insureU as r.sp.cts &.n.r.l liability.
Primary Mlrcling includlld pl!r IIllner'al l1abil h:y cOV1lragl! form 952001 049
..ivsr af 5ubrDgation ~doremen~ applies 10 be iS5~l!d by the carrier.
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THIS CERTIFICATE IS ISSUED AI A M"nER Of'1"FORMATION ,
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CERTIFICATE OF LIABILITY INSURANCE
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ADDITIONAl., INSURED-OWNERS, LES5EI!5 OR CONT~CTOR$-
SCHEDULED PERSON OR ORGANIZATION:
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COMMI:RCJAl.I3ENI!RAL L1A611.1TY COVERAGE PART
Tl1J1 .OOolumsn! ghlll1ges tk1IlIJI.lUI;iY o1Tollllvlt on tie In~pUQn dm&! of tI1l1o p<:lllcy \Jtlles:s IlMlIlllf dlll$ i$ Indlllllte4
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PPS334132~1
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city of Santa Ana, its aft1cQ~, ~gentB, representatives,
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WHO Is AN INSU~;O (SdClll II) Is sm.ndld to fnaulll II In InluriClll1e plII'SOIl or organiZBtIcn shown In Ihe
Schedul., bLJI O~ I~ with re~pect 10 IlIabalty nlng out at YOLJr Oh;oln!lllllA~tIonD pllrformlld !'or lhllt in,ulld.
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Bannister & Assoc, Ins,
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Witl1 rllipllct tc "mobile equipment" to which
this insurance Ilp~lies:
a. When thi!! Coveraglil Part Is certified as
proof of li~e"'cial res;>o"sibility und.r
the provisions of any motor vehlcl. fI-
nancial responllibility law. the insurance
provldsd by the Coverage Part for Bodily
Injury Liability or Pfo~erty Damage Li-
ebility will comply with tI1lil provisions of
the iaw to the utsnt of the coverage
and limits of insurance rsquired by that
law.
b, We will provide any liability, uninsurlld
motorl5ts. und9rlnsured motori.ts, no-
fault or other coverages rllqJirM by any
motor vehicle insurance law. We will
provide ths required iimits for those
coverages.
5, Other InsLlr.-,ce
If othllr valid and collectible insuranc& is avail-
able to the insured for a 10&& we cover u"der
Coverages It. or B of this Covarage Part.
our oblillations are Iimitlld as follow.:
a. Pr lmery lneurlllCe
Thle insurence is pfimafy except when
b. below applies, If this insurance is ~ri-
mary. our obligatlone afe not affected
LIl1less any of the other insurance is also
primary. Then. we willlhare with all that
othef inli\.lronce by the method described
in c. below.
b. Excus lnIur.,oe
This insurance Is Ilxcess oller:
(1) Any of the other Insurance, whether
primery, e~cest. contin"ent or on
any other b"i$:
(a) Th.t i. Fire, ExteMed Coverage,
Builder's Risk. Installation Aisk or
similar coverage for "your wor1<";
(b) That Insures for direct phvsical
loss to premisu rented to you
or temporarily occupied by you
with pefmilision gf thfil owner;
Ic) That is insurance p\.lrch"ed by
you to cover youf liability as a
tenant for "property damage" to
premius rented to you Of t.m-
porarlly occu~i..d by you with
pllrmlnion of Ihe owner; or
(dl If the Joss arises out of tn. main-
tenance or use of lircraft "IU-
tos" or watercfaft to the extent
not subject to Exclusion II. of
SECTION I - COVERAGE A .
BODIl.VIIIJURV AND PROPERTV
DAMAGI: LlABlU1'r'.
12) Any other ;>fimary insur""ce avail-
able to you coverinllll.bility for dam-
SlOes arising out of the ~remises or
operations for which you have been
added as an additionsl insured bv
i1ttachment of In endorsement '
When this insurance i.$ excess. W8 wil'
have no duty Linder Coverages A or II to
dllflnd the insurad against IlI1Y clsim or
"suit" if any other insurer has I duty to
defsnd the Insured against that cJ,lm or
"suit", if ng other insurer defends, we
will undertake to do so, but we will be
entitled to the insured's rights against all
those other insurefS,
When this insurBnce is eXCllSs over other
insurancll. Wll will pay oniy our share of
the emount of the 101$, if any. that ",x-
ceeds the sum of:
(1 J The total amount that all such other
insurance would pay for the 10sI in
the absenc. of this insurance; end
121 The totai of ell deductible and SIli/-
insured amounts under all that other
insurance.
We will share the remaining loss. if any,
wa:h any othllr i~lurance thet is not de-
sCfib.d in this Excesl Insurance provi-
s;on and was not bought speCifically to
apply In excess of the Limits of Insur-
ance Shown in Ihe Declarations of this
Coverage I"art
c. Method Of Sh..ing
If .11 of the other insurance ~efmjts con-
tribution by equal shares. we wiil follow
this method also. Under thTs .pprQach
8ilch inS1.XBr contributes equal .moLlnts
\.lntil it has paid Its 8p~licable limit of in-
surance or none 01 the loss remain..
whichever comes fin;!.
If any of the othllr insurance does not
permit contribution by equal shares. wa
will contribute by limits, Under this
methOd. each Insurer's share is based
on the ratio of its .pplicabllllimit of in-
surance to ths totsl applicable limits 01
insurance of all insurers.
6, Premium Audit
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Plge 12 of 17
11/12/213134
12:133
NO. 6013 GlB02
CERTHOLDER COPY
STATE P.O. BOX 420807, SAN FRAIIICISCQ, CA~4142-0807
(:OM~.N~nCN
INSyflltANr;..
FU N D CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
ISSUE DATE. 11-12-2004
GROUP:
POLICY NUMBER: U15an,2004
CERTIFICATE 10: 15
CERTIFICATE EXPIRES: 04-01-2005
"4-01-2004/04-01-2005
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crn OF aAI'lTA AHA
l'1lIILJ:C 11I01UG AGIlNCY
PO BOX J.!i88
SAII'l'A AKA CA 9 2 7 02
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JOB: AT'l'!!l JOJ; ~A.RCO
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Thi; is 10 certify that Wi have ilmIGd ; valid Wolle;r', Coml)tn..tien in$ur"'''''@ pcll")ll" a Ill"" app_ by tho Cllrrfomlo
Insurance Commilllonerto tM empl0}'9' nMle\l ~iIO\Alforlh. pelloy p",lod Indleatlld,
TIlls polley 10 not 9UIljll<ll tD canCOlI"'ticn bylhD I'und __pt upcn 30 day_ advsnce writlsn notice 10 the employ,,,.
WQ Will also gll/e you 30 days advan"" noti"" ~hould tIli~ policy boI canCilllod prior to it.& normal @XJliratlon.
1l'lis C8ltifiCBl.. 01 insurance I. not an Insul1lnoo policy.n<l ~on not ""'en~, extend or eltet tile coverage alfiJrd.d by the
polO)' netetl herein. Notwllll.tan<ling any requlremont. l$m1 0< condition of 8I1Y ccntr.ct or olher dOQumellt willi
respect to which this <:ertltl~e of Insurance may be islUod Qr \Q whIch n mey pert.oln. the insll/'ance afforded by lh~ polioy
d6llCribed herein is subjeollo alllha llloo., IlJlC"""iOllll. iln~ ~nditkm., !1Illuch policy.
~
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Alft'KlRImo RlPRiSEHTATIV!
III1tBl~T
EMPLOYBR'8 LrABILITY LrH7T rHCLUDrKG DE~KNSE cosrS, $l,OOB,BBB PEa OCCUKaaNCZ.
II;l'IDOUBJIBm 11500 - ROGIlIl l!'A1IIlIU., pas, se, TR - EXCLUDIlD.
2RDORS~~ '2065 ERrITLID CB~J:pJ:~a gOLDERS' NOTrCE EFFECTIVE 04-01"2004 rs
ATTA(!IIIlD TO llIm l!'OIlXS A PUT Ol!' TRIa J;>OLICY,
1#-2/ "ty
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e~R
,I ,
ROGER i'ADIllIiL J'Ol!ILJ:C MtAUS Die DU., !fARM .. PADIlIIL
25 ORClUllU)
WlD J'ORlllff C.A ~~nQ
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Ii
~'il~;1"-
11/12/2~~4
12:~9
NO. 605 (t~~2
: .
CERTHOLOER COPY
STATE P,O. BOX 4201$07, SAN FRANCISCO, CA 94142-0SQ7
C:OMJI'I:N~TION
I,",SU""Ne.
FUN D CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
ISSUE DATS: 11-12-2004
MOup:
POLICY NUMBER: 1515671-200i
CERTIFICATE ID: 15
CERTIFICATE EXPIRES: 04.01.~005
o,-o~-'oD'lo'-o~-'OD5
CI:r1' Of SJlJI1'A AHA
PUMoIC IIOEOOl 1I.GllZlCl" 1f-36
PO BOX 1~88
BAlITA J\DIA CA U702
JOIi ~ A~'m': JOB PAKCQ
I
This is to ..rII"'II'4IWlI ~1I'" 1N~t\l. valid WorI<er, Compllnllllion inCuran09 polit;y in a form llPomed bytl1e Califomill
InllUJ'M<e Comm"'-'Ionllr to Ill, ..,.p1OYllr namG<! ~Iow for lh9 polit;y period indlt:llted.
ThiS pOliey is not stJbjar:tlo Cll_IJ$llon bythQ Fund QXc.pt upon 30 doyo odvlinCII wriltlin notice to the .mpley.,.
,
w. will also glve)'Oll 30 d'Y5ad""~ nolle>> S/lould Ihis policy b. canceUfOd p'iorto Itl; normal llXpilOlaon.
This =1I~art.' of Insu...nce Is not an inouranCII policy and don not emend, extend or alter the coverllg. a1fordod by the
policy listed herein. NOlWllhotanalng any 'equlremen~ term or condition at any contract or other doaument with
respeollo which IhT. certilicate or Insurance mey b. iSSIJ<d or!o ....hich it ""'y pl!!rtein, the inSIJtllnce m'furded by lIle policy
dHC/1bed herain i. subj.cllD .lIth. term..l'>llC!u'lon., .nd conditio"", of ~uch policy.
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Al11"KORlZm lii~iiNT"'T'rV1
fIftE~DENT
KKPLOfBR'S ~%AaI~rTY t!Mt~ !MCLDn!MG DB1ENSB ~bS~S. $1,000,000 ~~ OCC~~~.
ENDORSEMENT '~600 - ROGER FAUB!!L. ~RS, se, rR . EXCLUDED.
ERDORSEMBNT '~065 KNTITLBD CBRTI7ICAT2 HOLDERS' ROTICK 2FF2CTrvB 04-0l-~004 IS
ArrACXED TO AND FOllKll A PART OP THIS POLICY.
~.u*;
IMPI.OTOR
!loon FAUBEL PUBLIC AJ'UIR!I IIIC DIA. WATERS . J'AUBIlr.
2! OIlCHAm>
I.1oXI2 POUIl'%' CA g~ 630
~~J:n..u.2004