HomeMy WebLinkAbout22F - REC PROGRAM BROCHURE
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
MAY 2, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARD FOR
RECREATION PROGRAM BROCHURE
(SPEC, NO. 05-033)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a contract to Rodgers & McDonald Publishers, Inc.
program brochures for a one-year period, with provision
year renewals, in an annual amount not to exceed $20,000,
for Recreation
for two one-
DISCUSSION
The Parks, Recreation and Community Services Agency conducts a number
of leisure classes and recreation programs throughout the City's parks
and community centers. These classes and programs include sports
acti vi ties, health, fitness and education, visual and performing arts,
and safety procedures. To effectively market these programs to the
widest audience, staff recommends contracting to have a bi-annual
recreation program brochure printed and mailed to the community, This
brochure will also contain several sections in Spanish.
The notice inviting proposals was advertised on March 30 and April 1,
2005, and proposals were solicited. A summary of the proposal requests
and proposals received is as follows:
16 Requests For Proposal mailed
6 Requests For Proposal mailed to Santa Ana vendors
5 Proposals received
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Contract Award for Recreation Program Brochure
(Spec, No. 05-033)
May 2, 2005
Page 2
Proposals were received, opened on April 12, 2005, and each proposal
was evaluated independently. Criteria for evaluation included 11
specific items, such as: cost, print equipment and back-up equipment,
qualification of staff, quality of sample brochures and references,
Proposals for bi-annual brochures were evaluated and the ratings are as
follows:
Printer
Location: Rating:
Amount:
Rodgers & McDonald Publishers
Trend Offset Printing Service
The PM Group
Moore Wallace
Penn Litho
Carson
Los Alamitos
Lake Forest
Irvine
Cerritos
70
65
63
38
50
$17,953.08
$18,972.00
$33,777.46
$54,300.00
$82,455.00
Rodgers & McDonald Publishers, Inc, received the highest
submitted the lowest cost proposal. The proposal from
McDonald Publishers, Inc, is responsive to the specification
the City's requirements,
score and
Rodgers &
and meets
FISCAL IMPACT
Funds are available in the Recreation Community Services Youth Guidance
Operating Materials & Supplies account (account no, 11-275-6391),
Gerardo Mouet
Executive Direc
Parks, Rec. & C
APPROVED AS TO FUNDS AND ACCOUNTS:
Svcs. Agency
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cpFrancisco Gutierrez (J
Executive Director
Finance & Mgmt. Services Agency
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