HomeMy WebLinkAbout25F - AUCTIONEER SVCS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MAY 2, 2005
TITLE:
AGREEMENT WITH AUCTIONS PLUS
TO PROVIDE AUCTIONEER SERVICES
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For___
Ma
CITY MANAGER
CONTINUED TO
-
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
Clerk of the Council to execute an agreement with Auctions Plus, Inc.
for auctioneer services for a two-year period, with provision for three
one-year renewals.
DISCUSSION
City property, such as construction equipment, office furniture and
vehicles are periodically replaced with newer and more reliable items,
resulting in surplus City property. The surplus City property is
temporarily stored at the Corporate Yard and scheduled for auction by an
authorized auctioneer service. Using an auctioneer service allows the
City to dispose of surplus property and also generates revenue from the
sale of the surplus items.
The notice inviting proposals was advertised on February 2 and 4, 2005, and
proposals were solicited. A pre-proposal meeting was held on February 10,
2005 and terms and conditions of the Request For Proposal were discussed, A
summary of the proposal requests and proposals received is as follows:
13 Requests For Proposal mailed
2 Requests For Proposal mailed to Santa Ana vendors
2 Proposals Received
Proposals were received, opened on February 23, 2005, and evaluated, Each
proposal was evaluated independently. Criteria for evaluation included
eight specific items, such as: cost, experience, qualification of staff,
and ability to maximize revenue generated from the sale of surplus City
property, Proposals for auctioneer services were evaluated and the ratings
are as follows:
25F-1
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Agreement with Auctions Plus
to Provide Auctioneer Services
May 2, 2005
Page 2
Auction Company: Location:
Rating:
Cost:
Auctions Plus Garden Grove
80
No cost to the City,
General Auction Co, Buena Park
59
15 percent commission,
$45,00 per hour for
transportation services,
Auctions Plus received the highest score and submitted the lowest cost
proposal, Auctions Plus will not charge the City a fee or commission for
auctioneer services, They will charge an auction fee of 10 percent of the
sale price for vehicles and equipment and 15 percent of the sale price on
miscellaneous surplus items, to be collected from the buyers of City
property at the time of sale, The proposal from Auctions Plus is responsive
to the specification and meets the City's requirements,
FISCAL IMPACT
There will be no charges to the City for auctioneer services. Revenue
from the sale of surplus City items will be deposited in the Equipment
Replacement account (account no, 76-01-5715) and the General Fund
account (account no. 11-01-5651)
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Francisco Gutierrez f.J
Executive Director
Finance & Management Services
Agency
25F-2