HomeMy WebLinkAbout22C - INFRARED CAMERA
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 6, 2005
TITLE:
CONTRACT AWARD FOR
INFRARED CAMERA
(SPEC. NO. 05-030)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Award a contract to FLIR Systems, Inc. for an infrared camera in the
amount of $16,726.25.
DISCUSSION
The Public Works Agency's Water Resources Division is responsible for
the maintenance and repair of the City's water system. In order to
facilitate repairs, an infrared camera will be used as a diagnostic tool
to detect overheating conditions in pumps, motors, seals, bearings,
wiring systems, and transformers. Overheating is the main indicator of
potential system problems and if detected early, critical water system
failures and costly repairs can be prevented.
The notice inviting bids was advertised on March 9 and 11, 2005, and
bids were solicited. A summary of the bid invitations and bids received
is as follows:
8 Invitations For Bid mailed
4 Bids received
Bids were received, opened on May 10, 2005, and evaluated (Exhibit 1).
The bid from FLIR Systems, Inc. is responsive to the specification.
22C-1
CS 383
Contract Award for Infrared Camera
(Spec. No. 05-030)
June 6, 2005
Page 2
FISCAL IMPACT
Funds are available in the Water Utility Water Production and Supply
Machinery & Equipment account (account no. 64-574-6641).
APPROVED AS TO FUNDS AND ACCOUNTS:
J es G. Ross
xecutive Director
Public Works Agency
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Francisco Gutierrez 'fJ
Executive Director
Finance & Mgmt. Services
Agency
JGR/WO/05-030.9:sp
22C-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR INFRARED CAMERA (Spec. 05-030)
Vendor FUR Jens Hansen Infrared Test and
Systems, Inc. Engineering Inc. Measurement, Inc.
Location Billerica, MA Arroyo Grande Reno, NV Ventura
Payment Terms Net 30 Net 30 Net 30 Net 30
Infrared Camera $13,950.00 $18,995.00 $22,050.00 $21,000.00
Camera Software $ 3,500.00 $ 995.00 Incl w/Camera Incl w/Camera
Package Discount ($ 1,950.00) ($ 350.00) None None
Sales Tax @ 7.75% $ 1,201.25 $ 1,522.10 N/A $ 1,627.50
Shipping Charge $ 25.00 No Charge $ 75.00 No Charge
Total Bid Amount $16,726.25 $21,162.10 $22,125.00 $22,627.50
EXHIBIT 1
22C-3
22C-4