HomeMy WebLinkAbout25G - CUSTODIAL MAINTENANCE SERVICES AT DEPOT
CITY COUNCIL MEETING DATE:
~
~
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JUNE 6, 2005
TITLE:
APPROVED
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o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT AWARD FOR CUSTODIAL
MAINTENANCE SERVICES AT THE
DEPOT AT SANTA ANA (RFP
NO.05-0330)
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Pacific Building Care
for custodial maintenance services at The Depot at Santa Ana for a twenty-
four month period wi th three 12 -month renewals in an annual amount of
$107,280.
DISCUSSION
The Depot at Santa Ana is a regional transportation hub, combining Amtrak,
MetroLink, Orange County Transit Authori ty and other bus services with
office space for various State, County and City departments.
Additionally, the facility includes a five-story theme tower that houses
additional office space and conference rooms. Patronage at the facility
has escalated in recent years to over nine million persons serviced
annually. Therefore consistent, high-level custodial service must be
maintained at all times in order to keep the facility clean and
attractive.
The current custodial maintenance contract will expire on June 30, 2005.
A Request for Proposals (RFP) was issued to 13 qualified vendors to
provide custodial maintenance services. The RFP was also published on
March 30, 2005, in the Orange County Register. The summary of the Request
for Proposals is as follows:
13 Invitations for Proposals Requested
2 Invitations for Proposals to Santa Ana Vendors
2 Proposals Received
25G-1
Contract Award for Custodial
Maintenance Services at The Depot
at Santa Ana (RFP No. 05-0330)
Each respondent's proposal submittal and price quotations were rated using
the following cri teria: qualifications, history of firm, reputation of
firm, history of like services, clarity and detail of submitted proposal
and pricing. The ratings for the two respondents are as follows:
FIRM LOCATION PRICE PER ANNUM RATING
Pacific Building Care Irvine, CA $107,280 336
L.A. CHA Northridge, CA $117,732 289
Pacific Building Care, located in Irvine, California, received the highest
rating based on the evaluation criteria.
FISCAL IMPACT
Funds for this contract agreement will be available in the FY 05-06 Depot
at Santa Ana Maintenance and Repair Buildings and Grounds account (account
no. 67-615-6241).
APPROVED AS TO FUNDS AND ACCOUNTS:
:11\C'o.~"" ",-". ~. <-
Francisco G~tierrez ~~I._
Executive Dlrector r ~
Finance & Management Services Agency
~~atricia Whitaker
~ Executive irector
Community Development Agency
PCW/ckf/mlr
H:\ACTIONS\2005 CC\ContAwardforCustodial ServsatThe Depot 6-6-05.doc
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