HomeMy WebLinkAbout25B - SECURITY MANAGEMENT SYSTEM
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
JUNE 6, 2005
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AGREEMENT FOR A SECURITY
MANAGEMENT SYSTEM WITH
SECSOL, INC. AT WEST
RESERVOIR
CONTINUED TO
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ANAGER
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and
the Clerk of the Council to execute an agreement with SecSol, Inc. doing
business as Security Solutions in the amount of $171,638 plus a
contingency of $17,200 for a total project amount not to exceed $188,838
to install a security management system at West Reservoir.
DISCUSSION
On August 16, 2004, the City Council accepted a $15 million Urban Area
Security Initiative (UASI) grant from the federal Department of Homeland
Security, through the State of California, Office of Homeland Security.
This initiative was designed to enhance the domestic preparedness of
urban areas by ensuring that all emergency first responders have adequate
equipment and systems to prevent, respond to and recover from acts of
terrorism. The grant provides total reimbursement to local agencies for
equipment purchases approved and authorized by the Office of Disaster
Preparedness.
The City has received approval to install a security management system at
the West Reservoir located at 4426 West First St. The proposed system
will include video surveillance equipment and motion sensors for the
reservoir, pumping station and well nos. 20, 21, and 30. The cost of
installing this system will be paid for with UASI funds.
The City retained CyberNet Consulting, Inc. to design the security
management system and provide technical assistance during the bid and
installation processes. CyberNet prepared detailed specifications and a
questionnaire to facilitate the selection of a qualified system supplier.
258-1
Agreement for a Security Management System
With SecSol, Inc. at West Reservoir
June 6, 2005
Page 2
A request for proposals was prepared and sent to fourteen firms. The
proj ect was also advertised on April 18 and 19, 2005. Four proposals
were received and evaluated by CyberNet Consulting, Inc. The four firms
are as follows:
FIRM
FEE
Northern Digital, Inc.
SecSol, Inc. dba Security Solutions
NetVersant - Southern California, Inc.
Brassfield Communications, Inc.
$248,796
$171,638
$189,857
$289,553
Based upon the information provided, all four firms are technically
qualified to complete the project. Due to an extremely tight schedule
mandated by the UASI, CyberNet rated Northern Digital as the highest
recommended firm. SecSol submitted a very complete proposal and were
rated second.
CyberNet checked references for all four firms. The responses were very
favorable for both Northern Digital and SecSol.
Staff recommends that SecSol, Inc. be retained for this project.
Although they were the second rated firm, their proposed fee is 45% less
than the fee proposed by Northern Digital.
ENVIRONMENTAL IMPACT
In accordance with California Environmental Quality Act, the proposed
proj ect is exempt from further review. Categorical Exemption ER No.
2005-104 will be filed for this project.
FISCAL IMPACT
Funds are currently available in the UASI Fund (account no. 125-613-
6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
ames G. Ross
Executive Director
Public Works Agency
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agen:!l--
JGR/RB/RFCA6-6-0S/AgreesecMgmtSysSecSolWReservoir.JGR
258-2