HomeMy WebLinkAbout22L - MAILING SYSTEM
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
JUNE 20, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACT AWARD FOR
MAILING SYSTEM
(SPEC. NO. 05-073)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a
Homeland
purchase
contract
contract to PFE International,
Security's contract with PFE
of a Hasler mailing system
in a total amount not to exceed
Inc., using the Department of
International, Inc., for the
and a three-year maintenance
$42,129.74
DISCUSSION
The Central Services section of the Finance and Management Services
Agency handles the processing of all mail and packages with over one-
half million pieces of mail handled annually. The current mailing
system is not compliant with the United States Postal Service 2006
standards for indicia imprint for securing postage printing. The
purchase of a new mailing system will bring the City into compliance.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase
against contracts from any public agency utilizing a competi ti ve bid
process. The Department of Homeland Security's contract with PFE
International, Inc. for Hasler mailing system was awarded as a result
of open, competitive bidding, and meets the City's requirements.
22L-1
CS :38:3
Contract Award for Mailing System
(Spec. No. 05-073)
June 20, 2005
Page 2
FISCAL IMPACT
Funds are available in the Central Services Machinery & Equipment
account (account no. 71-176-6641) in the amount of $30,402.74; and in
the Maintenance & Repair of Machinery & Equipment account (account no.
71-176-6281) in the amount of $11,727.
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~Franci~co G~tierrez fJ
Executlve Dlrector
Finance and Management Services Agency
FG/KM/05-073.2:sp
22L-2