HomeMy WebLinkAbout25D - POLICE DIGITAL EVIDENCE
CITY COUNCIL MEETING DATE:
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REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JULY 5, 2005
TITLE:
APPROVED
AGREEMENT FOR POLICE DIGITAL
EVIDENCE MANAGEMENT SYSTEM
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Direct the City Attorney to prepare and authorize the City Manager and the
Clerk of the Council to execute an agreement with Linear Systems for the
purchase of a Digital Photographic, Video, and Audio Evidence Management
System in an amount not to exceed $600,000.
DISCUSSION
On August 16, 2004, the City Council accepted a $15 million Urban Area
Security Initiative grant from the federal Department of Homeland Security,
through the State of California, Office of Homeland Security. This
initiative was designed to enhance the domestic preparedness of urban areas
by ensuring that all emergency first responders have adequate equipment and
systems to prevent, respond to and recover from acts of terrorism. The
grant provides total reimbursement to local agencies for equipment
purchases approved and authorized by the federal Office of Domestic
Preparedness.
The Santa Ana Police Department is the largest municipal police agency in
Orange County, and the lead agency in one of the five mutual aid regions in
the county. A complete digital evidence management system is a necessary
investigative tool that would assist in the successful documentation of
extensive crime scenes resulting from terrorist acts should they occur
within this urban area. This type of system is able to capture, process,
enhance, maintain, or disseminate digital evidence. In addition, it is the
only efficient and effective way of documenting a large scale, dynamic
crime scene that one would expect to result from a weapons of mass disaster
incident.
250-1
Agreement For Police Digital
Evidence Management System
July 5, 2005
Page 2
On May 5, 2005, the City issued a Request for Proposal (RFP) for a Digital
Photographic, Video, and Audio Evidence Management System. Requests for
Proposals were mailed to five vendors and advertised in the Orange County
Register on May 9th and 11th 2005. A total of two proposals were received.
Each of the proposals were reviewed by staff members of the Technology and
Support and Investigations Bureaus and were evaluated on the following
criteria: (1) responsiveness to the RFP, (2) ability to meet production
schedule within required timetable, (3) infrastructure, hardware and
software systems and configurations, (4) quality and number of references,
(5) demonstrated ability to provide comparable services as requested in the
RFP, (6) level of service proposed, (7) maintenance plan, (8) financial
stability and resources, and (9)pricing.
The evaluation ratings for the two vendors are as follows:
RATING
Linear Systems
79.4%
Dataworks Plus/Imaging Products Inc.
58.4%
The recommended vendor, Linear Systems, received the highest percentage in
the scoring process and met or exceeded the evaluation criteria.
FISCAL IMPACT
Funds are available in the 2004 UASI Grant Other Contractual Services
Account (account no. 125-331-6291-33103).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez
Executive Director
Finance & Mgmt. Services
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PauI'''M. Walters
Chief of Police
Police Department
Agency
250-2