HomeMy WebLinkAbout22D - ASPHALT CONCRETE MATERIALS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
JULY 18, 2005
TITLE:
CLERK OF COUNCIL USE ONLY:
CONTRACT AWARD FOR
ASPHALT CONCRETE MATERIALS
(SPEC. NO. 05-066)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Vulcan Materials Co., a Santa Ana vendor, for
asphalt concrete materials for a one-year period with provision for
three one-year renewals in an annual amount not to exceed $100,000.
DISCUSSION
The Public Works Agency performs a variety of maintenance and repairs on
the City's water systems and streets. As such, the Public Works Agency
requires an assortment of road materials. Asphal t concrete is the
principal component utilized when repairing any asphalted surface.
The notice inviting bids was advertised on May 18-20, 2005, and bids
were solicited. A summary of the bid invitations and bids received is
as follows:
11 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
1 Bid received from a Santa Ana vendor
Bids were received, opened on June 14, 2005, and evaluated. The bid
received from Vulcan Materials Co. is responsive to the specifications
and meets the City's requirements. The annual amount is based upon past
usage and staff's projection for the next year.
220-1
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Contract Award for Asphalt Concrete Materials
(Spec. No. 05-066)
July 18, 2005
Page 2
FISCAL IMPACT
Funds are available in the various departmental Operating Materials and
Supplies accounts (object code 6391). The amount of the contract is
estimated, as the actual expenditures will depend upon the requirements
throughout the annual period.
APPROVED AS TO FUNDS AND ACCOUNTS:
C -J'h' 0!J--c
-(~James G. Ross
') Executive Director
Public Works Agency
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10 Franci~co G~tierrez (': (
Executlve Dlrector rw
Finance & Mgmt. Services Agency
JGR/WO/05-066.9:uc
220-2