HomeMy WebLinkAbout22E - INMATE BATH TOWELS & LINENS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
SEPTEMBER 6, 2005
TITLE:
CONTRACT AWARD FOR
INMATE BATH TOWELS & LINENS
(SPEC. NO. 05-082)
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For_____
~a
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Leslee ScottI Inc. for the purchase of inmate bath
towels and linens for a period of one year with options for two one-
year renewals in an annual amount not to exceed $10(689.
DISCUSSION
The City of Santa Ana maintains a 480-bed holding facility ( which
houses federal ( Santa Ana, and juvenile inmates. Under Title 15 of the
Board of Corrections Minimum Standards for Jails( the Santa Ana Holding
Facility is required to provide clean bath towels and linen to all
inmates upon incarceration, and must provide an exchange of clean linen
on a weekly basis while the inmates are in custody. Each inmate is
provided with one blanket, two sheets( one pillowcase, and one towel.
In order to meet the mandated requirement, the holding facility must
maintain a sufficient inventory of bath towels and linens to allow for
continuous supply during the laundering and exchange process. Staff
requests shipments of bath towels and linens on a quarterly basis in
order to maintain sufficient inventory.
The notice inviting bids was advertised on July 22 and 25,
bids were solicited. A summary of the bid invitations
received lS as follows:
2005 and
and bids
10 Invitations For Bid mailed
5 Bids received
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Contract Award for
Inmate Bath Towels and Linens
(Spec. NO. 05-082)
September 6, 2005
Page 2
Bids were received and opened on August 3, 2005
received from Leslee Scott, Inc. is responsive
and meet the City's requirements.
(Exhibit 1). The bid
to the specifications
FISCAL IMPACT
Funds are available in the Police Detention Services Operating
Materials & Supplies account (account no. 11-349-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
\ i~~,-,J Uv.~ l ~-
Paul M. Walters
Chief of Police
~"u-/__ / ~CI~
rancisco Gutierrez fJ
{)~tExecutive Director
Finance & Mgmt. Services Agency
PMW/TO/05-082.7:uc
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ABSTRACT FOR BIDS -- 05-082 INMATE BATH TOWELS AND LINENS
BIDDER: LESLEE SCOTT, BOB BARKER
INC. COMPANY, INC.
LOC: OGDEN, UT FUQUAY-VARINA, NC
TERMS: NET 30 NET 30
CATEGORY 1 $ 1,601 $ 2,697
- BATH TOWELS
CATEGORY 2 $ 4,391 $ 4,176
- FLAT SHEETS
CATEGORY 3 $ 1,223 $ 1,656
- PILLOWCASES
CATEGORY 4 $ 641 $ 770
- BLANKETS
7.75% TAX: $ 1,140 $ 720
20% CONTINGENCY $ 1,693 $ 2,004
TOTAL: $10,689 $12,024
BIDDER: ATD-AMERICAN CO. JAMES G. HARDY ROBINSON TEXTILES
& CO.
LOC: WYNCOTE, PA MOORESTOWN, NJ GARDENA, CA
TERMS: NET 30 NET 30 NET 30
CATEGORY 1 $ 2,349 $ 2,425 $ 3,348
- BATH TOWELS
CATEGORY 2 $ 4,445 $ 5,802 $ 6,336
- FLAT SHEETS
CATEGORY 3 $ 1,472 $ 1,843 $ 2,304
- PILLOWCASES
CATEGORY 4 $ 568 $ 546 $ 790
- BLANKETS
7.75% TAX: $ 685 $ 823 $ 990
20% CONTINGENCY $ 1,904 $ 2,288 $ 2,754
TOTAL: $11,422 $13,727 $16,522
SUMMARY OF BID AWARD:
TOTAL AWARD AMOUNT NOT TO EXCEED:
LESLEE SCOTT, INC.
$10,689
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