HomeMy WebLinkAbout22F - PASSENGER VEHICLES
REQUEST FOR
COUNCIL ACTION
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CiTY COUNCIL MEETING DATE:
SEPTEMBER 19, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACTS AWARD FOR
PASSENGER VEHICLES
(SPEC. NO. 05-087)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For____c
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for the purchase of 11 passenger vehicles in the
amount of $139,903.88.
Vendor:
Bob Stall Chevrolet
Wondries Fleet Group
Location:
La Mesa
Alhambra
Amount:
$ 14,175.59
$125,728.29
DISCUSSION
The Fleet Maintenance Division's annual Equipment Replacement Program
is included in the City's annual budget, and identifies vehicles
scheduled for replacement. Funding is monitored through a depreciation
schedule established with each department.
Various agencies utilize compact passenger vehicles to perform routine
business. The current replacement schedule includes nine 1994 Chevrolet
Cavaliers and one 2002 Cavalier, damaged beyond repair in a collision.
The Planning and Building Agency is replacing eight passenger vehicles
utilized for the Community Preservation and Building Safety Division
inspectors. Parks, Recreation and Community Services is replacing one
passenger vehicle used by the Zoo staff. In addition, the Community
Development Agency is replacing one passenger vehicle for the Housing
Authority inspectors to conduct housing inspections. Due to age,
mileage, and general condition, ten Cavaliers have been approved for
replacement in the current fiscal year.
Additionally, the Public Works Agency is replacing a pool car with a
mid-size vehicle to be used for general transportation and to
transport computers and other equipment between City Hall and the City
Yard.
22F-1
Contract Award for Passenger Vehicles
(Spec. No. 05-087)
September 19, 2005
Page 2
The notice inviting bids was advertised on August 10 and 12,
bids were solicited. A summary of the bid invitations
received is as follows:
2005, and
and bids
12 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
9 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on August 24, 2005, and evaluated (Exhibit
1). The bid received from Wondries Fleet Group for 10 Chevrolet Cobalts
and from Bob Stall Chevrolet for one Malibu is responsive to the
specifications and meets the City's requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement Machinery & Equipment
account (account no. 76-145-6641) and in the Public Works
Administrative Services Machinery & Equipment account (account no. 101-
601-6641) .
APPROVED AS TO FUNDS AND ACCOUNT:
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Ja.tnes G. Ross
Executive Director
\ Public Works Agency
':\ ~~ () -~l' .... J \u..,' L
~Francisco Gutierrez fJ
Executive Director
Finance & Mgmt. Services Agen::/.;-
JGR/KM/05-087.9:uc
22F-2
ABSTRACT OF BIDS
CONTRACT AWARD
PASSENGER VEHICLES
(SPEC. 05-087)
VENDOR
LOCATION
TERMS
VEHICLES
1 COBALT
10 UNITS
SALES TAX
TIRE FEE
SUB-TOTAL
TERMS DISC
GRAND TOTAL
1 MALIBU
SALES TAX
TIRE FEE
TERMS DISC.
GRAND TOTAL
DELIVERY
VEHICLE
VENDOR
LOCATION
TERMS
VEHICLES
1 COBALT
10 UNITS
SALES TAX
TIRE FEE
S.A. VEN. 1%
GRAND TOTAL
1 MALIBU
SALES TAX
TIRE FEE
S.A. VEN 1%
GRAND TOTAL
DELIVERY
VEHICLE
WONDRIES
FLEET FROUP
ALHAMBRA
10% 30 DAYS
$
$
$
$
$
$
$
$
$
$
$
$
12,956.90
129,569.00
10,041.60
87.50
139,698.10
13,969.81
125,728.29
14,814.06
1,148.09
8.75
1,597.09
14,373.81
95 DAYS
06 COBALT LS
06 MALIBU LS
QUALITY
CHEVROLET
ESCONDIDO
NET 30
$
$
$
$
11,938.00
119,380.00
9,251.95
87.50
$
128,719.45
$
$
$
14,224.00
1,102.36
8.75
$
15,335.11
90 DAYS
CHEVY 1AK69
CHEVY 1ZT69
2006
SUMMARY OF BID AWARD:
TOTAL AWARD IN THE AMOUNT OF:
CLIPPINGER
CHEVROLET
W.COVINA
NET 30
$
$
$
11,825.00 $
118,250.00 $
9,164.38 $
INCL
127,414.38 $
$
$
$
$
127,414.38 $
13,596 . 00 $
1,053.69 $
INCL
$
14,649.69 I $
75-100 DAYS
'06 Cobalt
'06 Malibu
MAURICE
SOPP & SON
H. PARK
NET 30
$
$
$
12,150.00
121,500.00
9,416.25
INCL.
$
130,916.25
$
$
13,630.00
1,056.33
INCL.
$
14,686.33
60-90 DAYS
CHEVY 1AK69
CHEVY 1ZS69
2006
COBALT
Page 1
22F-3
BOB
STALL
LA MESA
NET 30
11,826.00 $
118,260.00 $
9,165.15 $
INCL $
127,425.15 $
127,425.15 $
13,156.00 $
1,019.59 $
INCL $
14,175.59 I $
110 DAYS
'06 Cobalt
'06 Ma1ibu
GUARANTY
CHEVROLET
SANTA ANA
NET 30
$
$
$
$
$
$
12,335.00 $
123,350.00 $
9,559.63 $
87.50 $
(1,329.97)
131,667.16 $
$
$
$
$
$
13,671.25 $
1,059.52 $
8.75 $
(147.40)
14,592.12 $
90 DAYS
06 Cobalt
06 Malibu
WONDRIES
$125,728.29
RANCHO
MOTOR CO.
VICTORVILLE
NET 30
11,852.50
118,525.00
9,185.69
87.50
127,798.19
127,798.19
13,586.65
1,052.97
8.75
14,648.38
75 DAYS
'06 Cobalt
'06 Malibu
GEORGE
CHEVROLET
BELLFLOWER
NET 30
12,329.50
123,295.00
9,555.36
87.50
132,937.86
13,665.75
1,059.10
8.75
14,733.60
90-120 DAYS
06 Cobalt
06 Malibu
MALIBU
LAKE
CHEVROLET
LAKE ELSINORE
NET 30
$ 11,925.00
$ 119,250.00
$ 9,241.88
$ 87.50
$ 128,579.38
$ 128,579.38
$ 13,492.00
$ 1,045.63
$ 8.75
$ 14,546.38
80-90 DAYS
CHEVY 1AK69
CHEVY 1ZS69
BOB STALL
$14,175.99
22F-4