HomeMy WebLinkAboutTorres Maintenance Co
A
AGREEMENT TERMINATION
Please complete this form when the attached agreement is no lo~r ~~ttlct. AIf 9: Olf
Retur.n form to the Sf. Deputy Clerk of the Council (M-30). C~~~~5~38i~1&,~Aany
questions.' ,ell
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The agreement with IDYfes;. MoJn~e...
was completed on "I ~ 01 bl,.:.
, NO.}J.- ;1005-1 D7
, and final payment has been made.
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Department: ------W
Signature:~u.J ~
Date: '1/tit../01
Revised 8-7-03
City of Santa Ana
Clerk of the Council
INSURANCE ON hU
WORK W,y PROCEED
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CLEllK OF COUNCil
DA1E, SEP 1 4 2005
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N-2005-107
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 24- day of ~V2V s+ ,2005 by
and between Torres Maintenance Co., a California corporation (hereinafter" onsultant"), and
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
removing lead from and cleaning shooting ranges.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges set forth in Exhibit A. The total sum to be expended under this Agreement
shall not exceed $6,500.00 during the 2005-06 fiscal year.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2006, unless terminated earlier in accordance with Section 12, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term ofthis Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection against
claims arising from bodily and personal injury, including death resulting therefrom and damage
to property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1 ,000,000 per occurrence. Consultant shall supply City with a fully executed
additional insured endorsement in substantially the form attached hereto as Exhibit B upon
execution of this Agreement and shall be approved in form by the City Attorney.
b. Worker's Compensation Insurance. In accordance with the provisions of Section
3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to commencing
the performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
c. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
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(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
d. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Consultant or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section I of this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay
all costs for the defense of the City, including fees and costs for special counsel to be selected by
the City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding.
7. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation oflaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
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8. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
telefacsimile (714) 647-6956
With courtesy copies to:
Chief of Police
City of Santa Ana
60 Civic Center Plaza (M-97)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 245-8007
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
telefacsimile (714) 647-6515
To Consultant:
Torres Maintenance Company
29124 Highplains Court
Castiac, California 913 84
Attn: James C. Torres
A party may change its address by giving notice in writing to the other party. If sent by
mail, communication shall be effective or deemed to have been given three (3) days after it has
been deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
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report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms ofthis Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
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other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
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<-___ ~<..._ /i....L_~_~ \ - -
PATRICIA E. HEALY
Clerk of the Council
CITYOFSA7"~~A
~/x(,: ;)2,.
DAVIDN. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
j
By: - '(}J--
Laura 'Sheedy
Assistant City Attorney
\.~~.L ~L (~--
PAUL M. WALTERS
Chief of Police
RECOMMENDED FOR APPROVAL:
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EXHIBIT A
SCOPE OF SERVICES
Consultant shall annually complete the following maintenance services for the Super Trap type
backstop at the Santa Ana Police Department Shooting Range:
I. Upper (30 feet) and lower range (30 feet) will be cleaned, up to 60 feet total.
2. Staging area for equipment will be required before start of job, II Ov outlet, water and
repair area.
3. Bring down up to 18"-24" of rubber media, using Consultant's equipment separate
rubber media from lead, place clean rubber back on slope.
4. All lead removed from cleaning will be placed in barrels.
5. Barrels will be moved and scheduled for pick up from the SAPD facility.
6. Cleaning ofrange site upon completion, pitch and groom slope, refill hopper baffle if
applicable.
7. Any calcium bicarbonate, if applicable, will be applied to Range bullet containment
area.
All work will be completed during normal business hours (9:00 am - 5:00 pm).
FEE SCHEDULE
Total compensation to Consultant for labor and equipment shall be $6,500.00 during the 2005-06
fiscal year.
City will pay applicable lead disposal and permit fees.
If the parties agree to extend this Agreement beyond the 2005-06 fiscal year, the following fee
schedule shall apply to subsequent terms:
Fiscal year 2006-07
2007-08
2008-09
$7,500.00
8,500.00
9,500.00
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EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company
S"-l.~.('.t~
{
G1~J/J"-~ / ~Y15. Svc.
This endorsement modifies such insurance as is afforded by the provisions of Policy
# LP:)50b 5'178 relating to the following:
I. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 9270 I; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out ofthe operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant if not so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 9270 I.
(Completion of the following, including countersignature, is required to make this endorsement
effective.)
Effective
Policy #
Issued to
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, this endorsement form as a part of
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Nam 0 Insured
Countersigned by
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Authorized Representative
9
, S~P- \4-2005 11: 01 SANTA ANA POll CE DEPT
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FROM. : IMPERIAL INSURANCE AGENCY FAX NO. :6612902770
714 245 8094 P.02
Aug. 03 2005 03: 34PM PI/I
05I01t:Z005
1'MIScsmF'JCATE. tIIUED ABA""TT'IifI of ..~noNDt&.Y ~ ClJltfERSMQ
RIGtfT1I "fl'()PI"" CIiJ{n,laTE t1CllDEll. THIS aJn'FICATE DOE_,.at MlDID,
~ OR.N.TERTJoif. t::OV9WJE"~ .y THE POlICIEI BQ.rNI.
INSURERS AFFORDING COVERAGE
INSURE!< II: PENN - S'TAR INSURANCE co.
IN&UeR B;
IIISURI!R C:
IIISURER D:
INSURER E:
PllOOUCl!R
SYSCO GE-,Il'ISU_CE!r\IC.
+'50 pAfU( MJSI\l
p,O. BOXe7M
C~8. CA 91372
INSURED
JOSE TORRES AND JOSE TORRES JR.
29124 HIGHPLAlNE5 CT.
CASTAfC lOA 913~
"... IS TO camfV TloCATTME PC1JCCU Of' ~ USTED I!IiUMltAVIii IeEN l5tluEDTO lltE ttsUREDNANEDHlCIIJ[ fOR l14E p()UC'Y' PE'RtOO INDtClATliD.
NOlWfll'dTAHDINO/IINY AEQOIROIf.NT. TEfl" ORQONDrnoNOIF""" CClNTfUlCTMOTttEPl 'QOIC\JIIIEttr WItH RESPECTTO~"JM)S ct:lmFICATE....y BE UiSUIEO OR
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CLAIMS WlDI!C!J OCCUR
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MEO. EXPENSE (Any OM po......)
PERSONAl & AOV. INJURY
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PROOUCTS<OMP/OP AGG.
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COMBINEO SINGl..E
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DESCRlP'TlON OF DPE'RA11QIIlM..OCAOOHSNEHICLESJEXClU51ONS ADPI!!D illY ENDORSE_NT/SPECiAl.. PROVISIONS
CERTIFICATE ..OLDER IS NAMED AS AI' ADDfTlONAl INSURED WITli THE RESPECTS TO THEIR INTEREST 11'1 THE OPERATIONS OF THE
NAMED INSURro
-10 DAY NOTICE OF CANCEUATION DUE FOR NON PAYMENT OF PREMIUM.
CERTIFICa.TE HOLDER
IoDOITlONAlIN6U'fIED; lI\I!ll.IRl!JllETTER A CANCf.LL..ATtoN
Cily Of Santa Ana
police dept. /M-97
PO BOX 1981
Santa ~na, CA 92702
lIP'IoULD IIH't OF THE ABOVE OE~CJIUCJt() PCJ..Gll!S IE! (;AtCEu.l!D
f1Ef'~ THIi ~ltAflO"DA1E T'HERliOF. THIIE, 1&SlJING NVRER
Wh.l EfC)EA.'IIOR TO """"" 30 a.alS WRmEN NOTlCfl TO THe
CERTIFJCATI!.l1OlDER ~ED TO '!"ME ~.lIuT 'AIlUI'I:e TO 00 60 eMNJ.I"POSENO
OBlIGATION OR l..I,t,II\.ffY 01' Nf't IOND UPOI'l THE 1N8Uf'iR, ,n .AGI;:NT'!i OR
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EXHIBIT B
ADDITIONAL INSURED ENDORSEMENT
FOR COMMERCIAL GENERAL LIABILITY POLICY
Insurance Company ,'")it<::;Q.'J) C7Pl1elCi) InS. SVC,
This endorsement modifies such insurance as is afforded by the provisions of Policy
# ('. 'PS ,'>7l0 <59 z 8 relating to the following:
I. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 9270 I; its
officers, employees, agents, volunteers and representatives are named as additional insureds
("additional insureds") with regard to liability and defense of suits arising from the operations
and uses performed by or on behalf of the named insured.
2. With respect to claims arising out ofthe operations and uses performed by or on
behalf of the named insured, such insurance as is afforded by this policy is primary and is not
additional to or contributing with any other insurance carried by or for the benefit of the
additional insureds.
3. This insurance applies separately to each insured against whom claim is made or
suit is brought except with respect to the company's limits of liability. The inclusion of any
person or organization as an insured shall not affect any right which such person or organization
would have as a claimant ifnot so included.
4. With respect to the additional insureds, this insurance shall not be cancelled, or
materially reduced in coverage or limits except after thirty (30) days written notice has been
given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 9270 I.
(Completion of the following, including countersignature, is required to make this endorsement
effective. )
Effective <p, !d:ofl, ~' '}
Policy # C PS z.e
Issued to "rD rye 50 /Yb iN ;" no;"
, this endorsement form as a part of
(':;:~I~red
Countersigned by ---1/l _ D.} J______
Authorized Representative
L'()RM
,,-PPROVED AS TO l
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