HomeMy WebLinkAbout22D - TROPHIES,PLACQUES, AWARDS
REQUEST FOR
COUNCIL ACTION
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CITY COUNCIL MEETING DATE:
NOVEMBER 7, 2005
CLERK OF COUNCIL USE ONLY:
TITLE:
CONTRACTS AWARD FOR
TROPHIES, PLAQUES AND AWARDS
(SPEC. NO. 05-084)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award contracts for trophies, plaques and awards for a two-year period,
with provision for three one-year renewals, in the following annual
amounts not to exceed:
Vendor:
Location:
Amount:
Players Choice
Signature Awards
Santa Ana
Santa Ana
$20,000
$20,000
DISCUSSION
The Parks, Recreation and Community Services Agency's sports and youth
guidance programs require trophies, medals, and plaque awards to
recognize participants for their achievements in soccer, baseball, flag
football, track and field, swimming, and Project P.R.I.D.E. In
addition, various other agencies require plaque awards to recognize
outstanding employees and citizens of the community. The contract for
trophies, plaques, and awards is designed to provide quality products at
significant savings based on quantity pricing. To help ensure that all
necessary items are available when required, staff recommends awarding a
contract to two vendors.
The notice inviting
bids were solicited.
is as follows:
bids was advertised on July 27 and 29, 2005, and
A summary of the bid invitations and bids received
12 Invitations For Bid mailed
2 Invitations For Bid mailed to Santa Ana vendors
4 Bids received
2 Bids received from Santa Ana vendors
220-1
CSJIl:1
Contracts Award for Trophies, Plaques and Awards
(Spec. No. 05-084)
November 7, 2005
Page 2
Bids were received and opened on August 9, 2005 (Exhibit 1). The bids
were evaluated by price, range of commodities, and vendor location. The
bids received from Players Choice and Signature Awards, both Santa Ana
vendors, are responsive to the specification. Annual amounts are based
upon past usage and staff's projection for the next year
FISCAL IMPACT
Funds are available in the various departmental Operating Materials &
Supplies accounts (object code 6391)
APPROVED AS TO FUNDS AND ACCOUNTS:
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Gerardo Mouet /
Executive Dire6tor
Parks, Rec. & Comm. Svcs. Agency
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,fFrancisco Gutierrez
Executive Director
Finance & Mgmt. Services Agenc~
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Paul M. Walters
Chief of Police
GM/PMW/EJA/WO/05-084.875:uc
220-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR TROPHIES,
PLAQUES AND AWARDS
(Spec. No. 05-084)
Vendor
Location
Price
Tax @ 7.75%
Total Cost
1% Local
Vendor
Preference
Players Choice
Santa Ana
$5,496.82
$ 426.00
$5,922.82
<$ 592.28>
Signature
Awards
Santa Ana
$5,815.70
$ 436.17
$6,251.87
<$ 625.18>
EXHIBIT 1
220-3
Blue Ribbon
Trophy
Orange
$8,211.00
$ 636.35
$8,847.35
N/A
Champion
Trophy Co.
Orange
$8,229.00
$ 637.74
$8,866.74
N/A
220-4