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Home My WebLink AboutSanta Ana Performing Center 3 AGREEMENT TERMINATION Please complete this form when the attached agreement is no loq~ OO~ff.;ct. M1 8: 25 Return form to the Sf. Deputy Clerk of the Council (M-30). C~l'f4,7-i5238 ifyou:!f:l;W1.ny questions. CLe" . '.,:c.IL I L_.. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- d;J,J. , No. rJ <)..or(J-IJ,:) The agreement with S. 4. was completed on , and final payment has been made. Department: fh) 1\ CQ _ Signature: q01 J B lftlJ/ll Date: ,-)l::CJ.k, Revised 8-7-03 City of Santa Ana Clerk of the Council II.sur:Hl1C:' NOT i\:QlIIRED , WORK MAY PROCEED CLERK OF COUNCIL DATE: }1-3-05 ~ANTA ANA P{RFORMING ARTS & {nNT ({NHR lIU50.0040 N-2005-122 o " PI'> riStI+L- 505 N. Sycamore Street - Santa Ana, CA 91701 EVENT CONTRACT & POLICY INFORMATION Event Name: SANTA ANA POLICE AWARDS BANQUET Event date: WEDNESDAY; APRIL 12, 2006 Beginning time: 6:30PM Ending time: 10:30PM Guest Count: 215 Client Name: SAPD Contact: CORENE FULLER Address: 305 E. 4TH STREER, STE.200, SANTA ANA, CA. 92701 Tel: 714.245.8738 email: cfuller@ci.santa-ana.ca.us The catering specialists at Santa Ana Performing Arts and Event Center will assist you in making your special occasion a memorable one. Our facility will accommodate Corporate Meetings and Events, Association Meetings, Weddings, Company Parties, Wedding Anniversaries, Reunions, Bar and Bat Mitzvahs, Baptisms and Confirmations, Holiday Parties, Proms, Fund-raising and other Special Events. AVAILABILITY: The Santa Ana Performing Arts and Event Center ISAPAEC) is available to community organizations, businesses, groups or individuals. SAPAEC reserves the right to decline the request to use the facility for any purpose that may conflict with the interests of SAPAEC and/or its owner(s) . SAPAEC is generally available seven days a week. All private events are contingent on SAPAEC scheduled events and activities. Request for information on date availability is given as of the date and time of the request. No guarantee can be made for a date or time to remain available without a signed contract and a deposit or full payment. SAPAEC will reserve space within the building as contracted. Reservations of space do not guarantee that the entire building is for your event only. Reservations for entire building may be available, if desired. ~ r Initial: LY , FEES AND DEPOSITS: Fees for room rental, services, equipment rental and staffing are as outlined in the attached Scheduled Cost Breakdown. A 25% deposit is required upon contract signing. An additional 25% deposit is required within 90 days of the scheduled event. All fees must be paid in full 3 days before the scheduled event with a cashier's check. Personal checks will not be accepted for the 2nd 50% of the contracted amount. If the fees are not paid in full within 3 days of the event SAPAEC reserves the right to cancel the event. Deposits are due according to the attached schedule. All deposits are non-refundable. If the client cancels the event within 30 days of the function, SAPAEC has the right to retain all deposits as liquidated damages. If the client cancels the event within 14 days of the function, SAPAEC is entitled to payment in full. A cleaning deposit may be required at the discretion of SAPAEC with terms in the Scheduled Cost Breakdown. Initial: BUSINESS POLICIES & OFFICE HOURS: Monday-Friday: 9 AM-5 PM appointments requested Saturday: Noon-6 PM by appointment Sunday: by appointment only. Function rooms are reserved in 4 hour time slots. ~ Access to your banquet room (for decorating purposes) is subject to availability and must be arranged with the management of SAPAEC. Appointments with SAPAEC management are necessary to discuss event specifics. The rental fee is based on the number of guests attending the function and covers the use of the specified rooms, tables, chairs, limited color and sized linens, china, table and glassware for up to 500 guests. Specialty items (but not limited to) such as CD player, VCR, DVD players, corded and cordless microphones, easels, an1cf1,Jhair covers are subject to additional charges. Inltial L-I 2 . . CATERING AND ROOM FEES: Fees are based on the size of your group, the room, the date and day you reserve, as well as consultation with SAPAEC staff. GUARANTEED GUEST COUNT: A minimum attendance guarantee is required seven (7) days in advance of your event. If you do not contact us within the specified time, your expected attendance will serve as your guarantee. Once the guaranteed guest count is provided, no reduction of guest count or billing will be accepted under any circumstances. Any increase to the guarantee will be billed and payable the day of the event. If your guest count increases within 3 days of the event, a $5/person surcharge will apply to each guest above your count. Initial: ~ FACILITY SETUP AND CLEANING FEE: Each event is allowed a 2 hour setup and 1 hour For excessive setup and cleaning, an additional apply. This covers any additional breakdown of hour after your scheduled event's ending time. takedown time period. charge of $375 will decorations/props one Initial: ~ LIABILITY: We are not responsible for damage or loss of any items left on the premises or in the parking lot prior to, during, or following your function. Damages caused by your guests and vendors are your responsibility. Initial: ~ ALCOHOLIC BEVERAGES/BAR SERVICE: Depending on the size and agreement regarding your event, SAPAEC will provide full bar service, which includes complete set-up and break-down of bar, bartender, glasses, napkins, ice and garnishes. Should you require additional bar service, there is a $175 additional charge for additional bar set-ups. All beverages must be supplied by SAPAEC. Any special requests will be purchased by SAPAEC and served by our staff. Beverage service is subject to the regulations of California and alcoholic beverages will not be served to minors under any circumstance. SAPAEC reserves the right to check current identification on persons appearing to be under the age of 21. Should a problem arise, all alcohol being served will be removed. No alcoholic beverages may be brought into the facility by theruatrons or attendees from outside sources. Initial: 3 DECORATIONS: SAPAEC'S natural decor may create the perfect background for your event, precluding the need for additional decorations. All decorations brought in from the client are subject to advance approval from SAPAEC. SAPAEC does not permit the affixing of anything to the walls, floors or ceilings of the facilities with nails, staples, tape or any other substance. Candles will not be allowed unless enclosed in glass. PARKING: Guest parking is available for a charge of $250.00 and is included in your event proposal on self-parking basis. TASTINGS: One tasting for 4 people per event will be available during Athena restaurant hours by appointment once a contract is signed. SECURITY GUARDS; Security guards may be required for your event. - NO/pwk SERVICE AND LABOR CHARGES: All purchases are subject to 20% service charge and appropriate sales tax. Initial: \1~ PLEASE MAKE ALL CHECKS PAYABLE TO SAPAEC, Final balance due payable 3 days before event in Cashier's Check or Money Order only. Credit cards are not accepted for any portion of the payment. FEDERAL TAX ID: Jason's Catered Events, Inc. dba SAPAEC 33-0624223 Thank you for your cooperation. We appreciate your business. This contract is designed to protect both SAPAEC and its' clients. This agreement and the attached cost breakdown sheet contains the entire understanding between the Client and SAPAEC relating to the subject matter herein and supercedes any and all prior arrangements, communications or representations whether oral or written. This agreement may not be amended, altered, modified or changed except by written request signed by all parties to this agreement. I HAVE ACKNOWLEDGED THAT IF THE POLICIES OF THIS CONTRACT ARE NOT ADHERED TO, ADDITIONAL CHARGES TO MY ACCOONT WILL BE INCURRED, Signature (0 ~ If ~ 0 r Date Kordas/imk 09.29,05 Date 4 ~ANTA ANA P{RFORMING ARTS & {V{NT HNUR 505 N. Sycamore Street - Santa Ana, CA 92101 l1U50.0040 SAPD AWARDS BANQUET WEDNESDAY; APRIL 12, 2006 6:00PM -10:00PM BASED ON 200 GUESTS .COST BREAKDOWN. INCLUSIVE MENU PRICE ($28,50) """""""""""""""" Repeat Client Discounl- Regularly $34,50 """""""",."" '''''''''''''''''''''''''''''''''''''''''''''''' ,$5, 700,00 SUBTOTAL"""""""",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, , """'''''''''''''''' $5, 700,00 SERVICE CHARGE @ 22% """""""""""" SUBTOTAL""", '"''",''''''''''''''''''''''''''''''''''' """""",,",,' """ " '" " " " " " " " """ " 1 ,254,00 """"""""".""""""""""""",,,,,, $6,954,00 NO-HOST BAR """""'"'''''''''''''''''''''''',,''''''' Bar Set-Up with Bartender """",,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"""",,,,,,,,,,,,,,175,00 L1GHTINGISOUND """"""""".",,,,,,,,,"""."".' Includes Podium and Microphone ".""""".,,,,,,,,,,,,,,,,,,.,,,,,,,,,.,500,00 SUBTOTAL,,,,,,,,,,,,,,,,,,,,,, '''''''''','',,'''''''''''''''''' '''''''''''''''' ",,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,, $7,629, 00 SALES TAX @7,75'10""""" """",,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,591,24 TOTAL ,,""""""""""""""'" """"',",""'''''' $8,220, 24 RENAISSANCE GALLERY AND GRAND BALLROOM '"'' "" " " " "" "," " " " " " "" " "" "" " " ",," " " " "" """ " " " " ,,1,000,00 Based on a 4 hour event (50% Weekday Discount + 50% Non-Profit Discount) Pricing based on weekday function only PARKING, ,"'"",,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,"',,"""',.,""""""""'''' "",250,00 ROOM SET-UP,,,,,,,,,,,,,,,, '"'''''''''''''' ,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,"',,'''''''' 150,00 GRAND TOTAL""""""", '",,''''''''''''''''''''''''''''','''',,''''''''''''' '''''''''','''''' '''''' ,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,'" $9.620,24 -A 25% deposit ($2,400) required to hold your date and begin planning your function, Your event is not confirmed until this deposit has been received -An additional 25% deposit is due 90 days (01,12,06) prior to the function - Please make checks payable to SAP AEC (-~lvk- Client Authorized Signature -Guarantee Guests Count is due 7 Days prior at which time payment in full is Due upon Revised Costing 00 ~ II c9 S- Date to .)A; ~ Date 5 . IN WITNESS WHEREOF, the parties hereto have executed this Agreement the ,2005. CITY OF SANTA ANA ATTEST: (~w~ m A TRICIA t HEALY Clerk of the Council DAVIDgfJa. City Manager APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney By: ~ Cola-mev-. Paula J. Coleman Assistant City Attorney APPROVED AS TO CONTENT: day of SANTA ANA PERFORMAING ARTS AND EVENTS GLc ~J~ PAULM. WALTERS Police Chief on Kordas ecial Event Coordinator ax ID# 330624223